Leasing & Activities Coordinator

United Group; Town of Colonie (NY); On-site; USD 21,593 - 30,754; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401K retirement plan

Paid time off

Tuition assistance program

Job summary

A community-focused organization in New York seeks a Leasing + Activities Coordinator to manage leasing processes and organize community events. The ideal candidate will excel in communication and have experience in property management and event coordination. Responsibilities include marketing, leasing apartments, and planning resident activities. This full-time role offers competitive pay and extensive benefits, including medical, dental, and a 401K retirement plan.

Qualifications

• 1-2 years of property management experience in leasing or activities coordination.
• Proven ability to solve problems involving residents and challenging situations.
• Demonstrates integrity on a personal and professional level.

Responsibilities

• Assist in preparation of marketing materials and reports.
• Tour visitors of the community and lease apartments.
• Plan and implement resident events while being flexible with work hours.

Skills

Communication skills

Sales skills

Negotiation skills

Event coordination

Education

Bachelor's degree or related experience in Sales/Marketing

Tools

Microsoft Office

Entrata

Canva

Job description

Overview

The United Group of Companies, Inc. – celebrating over 50 years in business – is a full-service, vertically integrated leader in real estate development and management with extensive industry expertise. Our mission is to develop, build, and acquire vibrant communities where residents, investors, partners, and commercial clients feel welcome, connected, and fulfilled. Our commitment to innovation sets us apart and is evident in our award-winning lifestyle programs. United Group provides a place to call home and a space where businesses thrive in all communities we join.

We are honored to have been voted by our employees as one of the Albany Times Union's Top Workplaces for nine consecutive years, along with being named a national Top Workplaces USA employer for five consecutive years, most recently for 2025. We have achieved this recognition by fostering a culture of leadership and accountability, offering a unique environment to our employees that cultivates individual growth and rewards performance.

To learn more about us: https://www.ugoc.com/

Join Our Team

We have an immediate need for a full-time Leasing + Activities Coordinator to join the team at Pinnacle Living at Forts Ferry, one of United Group's professionally managed multi-family communities located in Latham, NY. To learn more about our property, visit their website: https://www.pinnaclelivingatfortsferry.com/

Major Tasks + Key Responsibilities

Marketing And Leasing

• Assists in preparation of advertising and marketing materials
• Assists in preparation of regular market surveys
• Prepares weekly and monthly reports
• Makes recommendations to improve marketing and leasing programs
• Tours visitors of the community
• Shows apartments to interested guests
• Encourages interested guests to apply for residency
• Leases apartments to qualified applicants
• Assists applicant with application process
• Closes sale of apartments
• Keeps units leased to meet or exceed budget
• Plans, organizes, instructs, and supervises residents in crafts, games, sports, and recreational and cultural activities
• Develops new programs and coordinates activities for residents
• Provides ongoing information and communications with residents in conjunction with management staff via newsletter and event calendar
• Maintain all Social Media Platforms to Socially FIT standards, Post on Craigslist & Facebook Market Place
• Be comfortable with appearing and making videos as a representative for Pinnacle Living at Forts Ferry on video for social platforms
• Attend Networking Events after business hours as needed
• Maintain community outreach efforts to maintain incoming traffic to the property
• Help property manager with inputting payables as needed

Administration

• Assists in the input of all data into computer system
• Assists in preparation of all necessary packages for lease up move-ins
• Creates letters/newsletters and/or flyers
• Ability to handle any emergencies that may arise on site
• Handles incoming phone calls
• Communicates all problems and makes recommendations to the Property Manager
• Create, Plan, Implement, and Host all Resident events (must be flexible to work weekends and weekday evenings if needed depending on event)
• Creates calendars, fliers, posters, monthly newsletters, or other materials for the purpose of announcing upcoming events
• Documents resident activity and personal work activity through notes, care plans, or other written documentation
• Arranges and serves appropriate refreshments for activities as needed
• Monitors materials and supplies; orders supplies as needed; stocks supplies upon receipt
• Acts as a liaison to senior service and health care providers in the community

Job Overview + Requirements

• Job Type: Leasing and Activities Coordinator; $19 per hour plus Bonus Program
• Work Hours: Full Time; Monday through Friday, 8:00am to 4:30pm (evenings and weekends as needed based on community events)
• Physical Requirements: Light lifting and carrying
• Required Education: Bachelors degree or related experience in Sales/Marketing and Event Coordination
• Required Experience: 1 -2 years of property management experience, specifically leasing and/or activities coordination. Working knowledge of Microsoft Office, Entrata and Canva preferred.
• Certifications: Professional designations, i.e. Certified Professional Manager (CPM), Accredited Residential Manager (ARM), or equivalent industry designation preferred.
• Qualities: Demonstrates integrity on a personal and professional level; Exceptional communication, sales, and negotiation skills; Ability to solve problems involving residents and challenging situations

Benefits + Time Off

• Medical – Highmark BlueShield of Northeastern NY – 3 insurance plans with HSA options; eligibility 1st of the month following 30 days.
• Dental + Vision – eligibility 1st of the month following 30 days.
• Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 30 days.
• 401K Retirement Plan – Voya Financial; Employee Contribution Eligibility at 1st of the month following 90 days; eligible for Employer Match after 1 Year of Service; up to 4% Company Match.
• Additional Benefits – Employee Assistance Program; United Concierge Medicine (24/7 telemedicine service, including Mental Health); Calm App premium subscription; Learning Care Group (childcare tuition discount); Dependent Care FSA; Tuition Assistance Program.
• PTO – Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period.
• Holidays – 10 Company Paid Holidays.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other protected class covered by law.