Lease-up Manager

TREK Development; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Long-term disability (employer-paid)

Basic life insurance (employer-paid)

401k with employer contribution

EAP

Job summary

TREK Development Group in Pittsburgh is seeking a Lease-up Manager to lead the day-to-day execution of a newly developed property lease-up, overseeing leasing, marketing, compliance coordination, vendor setup and readiness to meet occupancy goals.

The ideal candidate has 4–6+ years in property management or lease-up, proven cross-functional leadership, strong organizational skills, and experience with leasing systems and marketing strategies across a fast-paced environment.

Qualifications

• 4–6+ years of property management or lease-up experience.
• Proven experience managing an active lease-up from pre-leasing through stabilization.
• Experience supervising staff and coordinating cross-functional teams.
• Strong knowledge of leasing operations, marketing strategies and reporting.
• Highly organized with strong communication and problem-solving skills.
• Proficiency with property management and leasing systems.

Responsibilities

• Lead weekly planning meetings and manage daily lease-up activities.
• Monitor and adhere to the lease-up delivery schedule.
• Hold cross-functional teams accountable to ensure delivery timelines are met.
• Oversee vendor selection, maintenance planning and office setup.
• Supervise lease-up compliance specialists and ensure all compliance tasks are completed timely.
• Open and manage the waiting list in accordance with program requirements.
• Coordinate COOs, PBRA direct deposit setup, utility agreements and agency communications.
• Conduct applicant interviews.
• Coordinate IT setup, phones, printers, check scanners and leasing office equipment.

Skills

Lease-up management

Cross-functional coordination

Strong organizational skills

Leasing operations

Marketing strategies

Reporting

Tools

OneSite

Yardi

Job description

TREK Development Group is a Pittsburgh- based real estate development firm specializing in building innovative and sustainable communities. Our mission is to Create Value, Enhance Lives and Strengthen Communities.

At TREK, we believe the right cultural fit is just as important as possessing the skills and qualifications for the job. Our core values: Aesthetics, Alignment, Collaboration, Compassion, Inclusiveness, Quality, Commitment, Empathy, Humility, Integrity and Responsibility are best described in our commitment to TREK’s Hospitality Covenant. The Hospitality Covenant describes our core practices that we strive to achieve each day:

• To treat everyone with the kindness we all want
• To do our own part to take care of the place where we live and work
• To take the time to help each other achieve our goals and aspirations

We believe that every member of the team is important to the success of the community and together we are committed to providing high-quality, community-focused housing.

We are currently seeking an engaged and passionate professional to serve as Lease-up Manager to a newly developed property.

Under the direction of the Director of Lease-up & Property Administration, the Lease-up Manager is responsible for leading the day-to-day execution of an active lease-up for a newly developed property. This role oversees leasing, marketing, compliance coordination, vendor setup and operational readiness to ensure occupancy goals and delivery timelines are met. The ideal candidate has prior lease-up experience, experience managing cross-functional projects, strong organizational skills, and the ability to manage multiple moving parts in a fast-paced environment. As Trek continues to expand, we are seeking a Lease-up Manager to support lease-up operations across a growing portfolio.

Why Join Us

• Lead a high-impact lease-up from start to stabilization
• Work cross-functionally with development, asset management and compliance teams
• Opportunity for growth within a mission-driven organization

Essential Functions

Leadership & Lease-Up Operations

• Lead weekly planning meetings and manage daily lease-up activities
• Monitor and adhere to the lease-up delivery schedule
• Hold cross-functional teams accountable to ensure delivery timelines are met
• Oversee vendor selection, maintenance planning and office setup

Compliance & File Management

• Supervise lease-up compliance specialists and ensure all compliance tasks are completed timely
• Help process files through compliance when needed
• Open and manage the waiting list in accordance with program requirements
• Conduct applicant interviews
• Coordinate COOs, PBRA direct deposit setup, utility agreements and agency communications

Marketing & Leasing Strategy

• Conduct monthly market studies to set market-rate rents and leasing specials
• Create and execute the lease-up marketing plan, including digital and print advertising
• Place and manage advertisements (Zillow and other platforms)
• Coordinate property photography, branding, website and social media presence
• Plan and execute open houses, outreach events and grand opening/ribbon cutting

Administrative & Reporting

• Complete Monthly Rent-Up Worksheets and submit required reports

Technology & Infrastructure Setup

• Coordinate IT setup, phones, printers, check scanners and leasing office equipment

Education & Experience

• 4–6+ years of property management or lease-up experience
• Proven experience managing an active lease-up from pre-leasing through stabilization
• Experience supervising staff and coordinating cross-functional teams
• Strong knowledge of leasing operations, marketing strategies and reporting
• Highly organized with strong communication and problem-solving skills
• Proficiency with property management and leasing systems

Preferred Experience

• Affordable or mixed-income housing lease-ups (PBRA, LIHTC, HOME preferred)
• Experience working with housing finance agencies (PHFA or similar)
• Project Management experience
• Experience with property management and leasing (e.g., OneSite, Yardi, or similar)

Physical Demands & Work Environment

• The employee is regularly required to move around the building or site
• May require travel dependent on business needs
• Frequently moves equipment weighing up to 50 pounds across site
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc

Benefits include medical, dental, vision, employer-paid long-term disability, employer-paid basic life, 401k with employer contribution, and EAP.

Benefits

• Medical
• Dental
• Vision
• Employer-paid long-term disability
• Employer-paid basic life
• 401k with employer contribution
• EAP

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.