Lease-Up File Coordinator - Phoenix Regional Office

Dominium Management Services; Scottsdale (AZ); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Bonus program

Training and development

Career growth

Company benefits package

401(k) plan

Job summary

Dominium Management Services is seeking a Lease-Up File Coordinator for our Phoenix Regional Office to ensure compliance with federal, state, and local regulations during the leasing process. The role emphasizes meticulous file review, audit preparation, and timely certification processing to support rapid leasing cycles.

The position requires accuracy, strong organizational skills, and the ability to travel as needed.

Qualifications

• Certified Occupancy Specialist (COS) preferred.
• Two years of experience in related field desired.
• Excellent written and verbal communication skills.

Responsibilities

• Reviews and pre-approves certification and recertification files within 24-hours of receipt.
• Notifies the Regional Manager of concerns related to deadlines, non-compliance, or incomplete reports.
• Adheres to Operations Policy and Procedure Manual (OPPM) in all areas of Compliance.
• Ensures adherence to Fair Housing laws and regulations.
• Establishes strong working relationships with site and corporate staff via in-person, phone, and email.
• Participates in state and syndicator file audits by assisting in site preparation and response.
• Travel as determined by Senior Management based on property needs.

Skills

COS

Attention to detail

Communication skills

Tools

Yardi

Excel

Outlook

Microsoft Word

Job description

Dominium is helping tackle the affordable housing crisis - and we're looking for motivated candidates to join our team and advance our mission. With offices in Atlanta, Dallas, Phoenix and Minneapolis, Dominium is one of the nation's most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents to foster a strong sense of community and connection.

Join us in making a difference in people's lives every day at a company where you can challenge yourself to develop both personally and professionally.

We are currently seeking a Lease-Up File Coordinator to join our team at our Phoenix Regional Office.

Position Summary

The Lease-Up File Coordinator is responsible for ensuring compliance with all Dominium guidelines and federal, state, and local regulations. This position requires strong attention to detail in processing applications, audit corrections, and recertifications, while adhering to IRS regulations and state agency standards. After substantial leasing is completed, the Lease-Up File Coordinator transitions to the next project to continue providing essential compliance support.

Responsibilities

• Strong understanding and knowledge of federal, state, and local laws and regulations as they relate to compliance including but not limited to:
  • Low Income Housing Tax Credit (LIHTC/Section 42)
  • Section 8
  • Section 236
  • Home
  • Bond
  • Rural Development
  • Public Housing
• Reviews and pre-approves certification and recertification files within 24-hours of receipt
• Notifies the Regional Manager of any concerns related to meeting of established deadlines by the site, non-compliance, incomplete report submissions, or unit non-compliance
• Follows procedures outlined in the Operations Policy and Procedure Manual (OPPM) as it relates to all areas of Compliance
• Ensures adherence to all Fair Housing laws and regulations
• Establishes and maintains strong working relationships with site and corporate employees through in-person interactions, phone calls, and email communication
• Participates in state and syndicator file audits by assisting in site preparation and response
• Travel as determined by Senior Management based on the needs of each property

Qualifications

• Two years of experience in related field desired.
• Two years of successful experience in applicable Compliance program. Certified Occupancy Specialist (COS) preferred.
• Proven ability to review files and documents for accuracy and completeness, while following strict guidelines and procedures.
• Excellent written and verbal communication skills, with the ability to interact professionally with site staff and corporate teams.
• Willingness to travel and adjust to new projects or tasks as determined by Senior Management.
• Ability to perform computer functions using various software programs and the ability to learn new software programs. Knowledge of Windows, Microsoft Word, Yardi, Excel and Outlook required.
• Strong organizational and analytical skills required.

We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs. We also provide a comprehensive benefits package for eligible employees, including Basic Life and AD&D; Employee, Spouse and Child Supplemental Life and AD&D; and Short and Long-Term Disability insurance. We also offer Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts. We offer Voluntary Benefits (Accident, Critical Illness, Whole Life) and an Employee Assistance Program. Additionally, you have access to a 401(K) plan, Health and Financial Wellness Programs, Paid Time Off including Paid Holidays and Floating Holidays, Paid Parental Leave, Education Reimbursement, Employee Recognition and the Dominium Employee Emergency Fund.

Dominium is committed to providing equal employment opportunities to qualified applicants and employees. Dominium prohibits employment discrimination on race, color, creed, religion, national origin, citizenship, sex (including sexual orientation and gender identity), pregnancy, marital status, familial status, status with regard to public assistance, disability, membership or activity in local commission, veteran status, military status, age, genetic information, union membership, use of lawful consumable products, or any other category protected by applicable state or federal law.