Lease And Asset Management Analyst

STA Family of Companies; Wall Township (NJ); Hybride; USD 50 000 - 60 000; Plein temps

Résumé du poste

STA Family of Companies is seeking a Lease & Asset Management Analyst in Wall, NJ. Hybrid, full-time role managing the company’s vehicle and facility lease portfolio across the U.S. and Canada, ensuring lease data accuracy, timely payments, and proper asset tracking within the accounting system.

The role supports monthly reporting, renewal management, and coordination with Finance, Fleet, lenders, and vendors. A degree in Accounting/Finance and 1–3 years of related experience are preferred.

Qualifications

• Associates or Bachelors in Accounting/Finance preferred.
• Experience in lease administration or related field.
• 1-3 years in lease administration or accounting preferred.
• Experience with ERP or lease management systems preferred.

Responsabilités

• Coordinate lease documentation for vehicle and facility portfolios across the US/Canada.
• Maintain vehicle and facility lease records in Visual Lease, ensuring accuracy.
• Process rent payments, review invoices, and track payment schedules.
• Manage fixed asset lifecycle records and reconciliations with supporting documentation.
• Support audits, capital forecasting, and reporting with schedules and documentation.

Connaissances

Strong organization

Excel skills

Time management

Verbal communication

Collaboration

Analytical skills

Formation

Accounting/Finance degree

Outils

Visual Lease

Oracle Cloud ERP

Description du poste

Job Title: Lease & Asset Management Analyst

Reports To: Senior Accounting Manager

Location: Wall, NJ

Job Type: Monday-Friday, Full-Time, Hybrid

Pay Range: $50K-$60K, based on experience

Job Summary:

The Lease & Asset Management Analyst is responsible for the day-to-day administration and maintenance of the company’s vehicle and facility lease portfolio across U.S. and Canadian operations. This position ensures lease information is accurately maintained, payments are processed timely, vehicle lease schedules are properly established in Visual Lease, and supporting documentation is complete and current. The Lease & Asset analysts also assists in the tracking, recording, and reconciliation of fixed assets in the company’s accounting system.

Essential Duties and Responsibilities:

Vehicle and Facilities Lease Administration

• Partner with Finance, Fleet, regional operations, lenders, vendors, and management to coordinate lease-related activities across the vehicle and facility lease portfolio.
• Coordinate documentation for vehicle purchases, deliveries, financing, titles, and registrations, working with banks, lenders, vendors, Fleet, Risk, and regional operations to obtain required information.
• Set up and maintain vehicle lease schedules and records in Visual Lease, ensuring information is complete, accurate, and current.
• Review vehicle lease invoices and supporting documentation, track financing activity and payment schedules, and follow up on outstanding items.
• Support vehicle lease buyouts, early payoffs, refinancing, and lender requests, and resolve discrepancies in lease records, invoices, payments, or financing information.
• Set up and maintain facility leases in leasing software, including lease terms, payment schedules, renewal dates, amendments, and supporting documentation.
• Coordinate monthly facility rent payments, work with Accounts Payable to set up landlords and vendors, and process rent adjustments, escalations, and other lease changes.
• Prepare monthly facility lease payment reports for regional review and approval, and monitor upcoming expirations, renewals, payment changes, and other key dates.

Fixed Asset Management

• Manage the fixed asset lifecycle, including recording additions, validating classification and capitalization, tracking transfers, and processing retirements and disposals with proper documentation and in compliance with company procedures.
• Maintain an accurate fixed asset register (cost, useful life, classification, and location) and perform subledger reconciliations, including to the Fleet Management system, resolving discrepancies timely.
• Track Capital Expenditure Requests (CERs) and vehicle payments, align approved spend with recorded additions, and support capital forecasting and internal and external audits with schedules and documentation.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Relevant lease administration, accounting, finance, or operational experience may be considered in lieu of a degree.
• 1-3 years of experience in lease administration, accounting, accounts payable, finance, fleet administration, or a related field preferred.
• Experience working with ERP or lease management systems preferred.

Required Skills and Competencies:

• Strong organization, planning, and attention to detail, with the ability to maintain accurate records and manage large volumes of detailed information.
• Strong Microsoft Excel skills; experience with Oracle Cloud ERP, Visual Lease, or similar systems preferred.
• Basic understanding of accounting and reconciliation processes, with strong analytical and problem-solving skills.
• Excellent time management, multitasking, and prioritization skills in a fast-paced environment where responsiveness is critical.
• Excellent written and verbal communication skills and a collaborative, customer service mindset when working with Finance, Fleet, Risk, Accounts Payable, regional operations, banks, lenders, and vendors.
• Strong accountability and follow-through, consistently driving outstanding items to resolution with a focus on continuous improvement.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

S T A is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants; Returning military are strongly encouraged to apply. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.