Lease Administrator (Multi-Family)

River View Companies; Baltimore (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Compensation

Comprehensive Health & Wellness Benefits

Paid Time Off

401(k) Retirement Planning

Tuition Reimbursement & Professional Development

Inclusive Workplace Culture

Job summary

A real estate organization in Bel Air, Maryland is seeking a Lease Administrator to manage lease administration, ensure compliance, and support the leasing lifecycle. Key responsibilities include overseeing lease entries, managing financial processes, and coordinating move-outs. Candidates should have experience in property management, knowledge of affordable housing programs, and proficiency in relevant software. The organization offers competitive compensation and comprehensive benefits, fostering an inclusive workplace culture.

Qualifications

• Experience in leasing operations and compliance requirements.
• Proficient in property management software for lease data management.
• Strong knowledge of federal, state, local laws governing leasing practices.
• Proficiency with OneSite, Yardi and MS Office for reporting and documentation.

Responsibilities

• Oversee lease entry and administration processes.
• Manage Financial Accounting Statements to ensure accuracy.
• Administer late fee notifications and coordinate legal proceedings.
• Maintain comprehensive records for operational efficiency.
• Coordinate move-outs, notices to vacate and required documentation.
• Prepare and distribute lease renewal offers and track responses.
• Collaborate with leasing team, on-site managers and corporate staff.
• Respond to resident inquiries about terms, payments and balances.
• Maintain organized, secure records and audit-ready filing.
• Balance independent work with team collaboration.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Time Management

Proficiency in Microsoft Office

Regulatory Compliance Expertise

Education

Relevant Industry Experience

Knowledge of Affordable Housing Programs

Tools

Property Management Software (OneSite, Yardi)

OneSite

Microsoft Office

Job description

Job Description- Lease Administrator (Multi-Family)

Position Summary

The Lease Administrator is responsible for overseeing lease administration, financial processing, and resident account management to ensure accuracy, compliance, and operational efficiency across the multifamily portfolio. This role manages lease entries, Financial Accounting Statements (FAS), renewals, move-outs, delinquency procedures, and related documentation in accordance with company standards and applicable regulations.

In partnership with corporate and on-site teams, the Lease Administrator supports a seamless leasing lifecycle and delivers responsive service to residents while maintaining organized records, system integrity, and audit readiness. The position requires the ability to work both independently and collaboratively in a fast-paced, compliance-driven environment.

Key Responsibilities

• Lease Administration & Compliance: Oversee all lease entry and administration processes to ensure accuracy, completeness, and compliance with company policies, regulatory requirements, and established internal controls.
• Data Management & System Integrity: Perform comprehensive data entry and account maintenance within the property management system, ensuring all resident and lease records are current, accurate, and properly documented.
• Financial Accounting Statement (FAS) Oversight: Manage the Financial Accounting Statement (FAS) process, ensuring all transactions are reviewed, processed, and reconciled in a timely and accurate manner, and in full compliance with applicable state laws and regulatory requirements.
• Delinquency & Legal Process Administration: Administer late fee notifications in accordance with state regulations and coordinate necessary legal proceedings related to delinquent accounts, ensuring adherence to statutory guidelines and company protocols.
• Move-Out Coordination & Documentation: Oversee the resident move-out process, including receipt and processing of Notices to Vacate (NTV), coordination of move-out inspections, and completion of all required documentation to ensure procedural accuracy and compliance.
• Lease Renewal Administration: Prepare and distribute lease renewal offers, monitor and track resident responses, and ensure timely execution and documentation of renewal agreements.
• Cross-Functional Collaboration: Partner effectively with the leasing team, on-site property managers, and corporate office personnel to facilitate a seamless leasing lifecycle and consistent resident experience.
• Resident Account & Service Support: Respond professionally and promptly to resident inquiries regarding lease terms, payments, account balances, service-related concerns, move-in and move-out documentation, and other account-related matters.
• Records Management & Operational Support: Maintain organized, secure, and comprehensive records and filing systems to support operational efficiency, audit readiness, and overall organizational effectiveness.
• Independent & Team-Based Performance: Demonstrate the ability to manage responsibilities independently while contributing collaboratively within a team-oriented environment.

Preferred Qualifications

• Relevant Industry Experience: Demonstrated experience as a Leasing Specialist or in a comparable role within the property management industry, with a strong understanding of leasing operations, compliance requirements, and resident account administration.
• Affordable Housing Program Knowledge: Working knowledge of affordable housing programs, including the Low-Income Housing Tax Credit (LIHTC) and HOME Investment Partnerships Program (HOME), with experience supporting compliance requirements such as income certifications, recertifications, file documentation, and regulatory reporting.
• Regulatory Compliance Expertise: Familiarity with federal, state, and local laws governing leasing practices, fair housing regulations, and affordable housing compliance standards.
• Property Management Software Proficiency: Advanced proficiency in property management platforms, specifically OneSite and Yardi, with the ability to manage lease data, financial transactions, compliance documentation, and reporting functions accurately and efficiently.
• Microsoft Office Proficiency: Strong working knowledge of the Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, with the ability to prepare reports, manage correspondence, and maintain organized documentation.
• Attention to Detail & Organizational Excellence: Exceptional attention to detail and strong organizational skills, ensuring accuracy, thorough documentation, and adherence to established processes and compliance standards.
• Time Management & Multitasking Ability: Demonstrated ability to prioritize responsibilities effectively and manage multiple tasks within a fast-paced, deadline-driven environment.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally and effectively with residents, regulatory agencies, on-site teams, and corporate personnel.

What We Bring to You

• Competitive Compensation A market-aligned compensation program designed to recognize performance, experience, and contributions to the organization.
• Comprehensive Health & Wellness Benefits Access to robust medical, dental, and vision coverage, designed to provide high-quality care and access to leading healthcare providers at an affordable cost.
• Paid Time Off Generous paid leave programs that support work-life balance, including vacation, holidays, and other eligible leave benefits.
• Retirement Planning A 401(k) retirement savings program to assist employees in planning and preparing for long-term financial security.
• Tuition Reimbursement & Professional Development Tuition reimbursement opportunities and additional programs that support continued education, career advancement, and professional growth.
• An Inclusive Workplace Culture A workplace where you belong. We proudly foster an inclusive environment supported by a diverse range of Employee Resource Groups (ERGs), creating opportunities for employees to connect, collaborate, and engage through shared experiences, backgrounds, and cultures.

About River View Residential

River View Residential is a dynamic and growing, vertically integrated real estate organization dedicated to the ownership, development, and management of multifamily housing communities. Headquartered in Bel Air, Maryland, we combine strategic investment oversight with operational expertise and a resident-focused philosophy to create communities that people are proud to call home.

As a vertically integrated company, we manage the full lifecycle of our communities—from development and asset management to on-site property operations—allowing for enhanced accountability, operational alignment, and long-term value creation. This integrated structure enables us to maintain rigorous standards in compliance, financial stewardship, and service delivery while driving consistent performance across our portfolio.

Our approach is rooted in excellence, integrity, and innovation. By leveraging industry best practices and advanced property management platforms such as OneSite and Yardi, we promote efficiency, transparency, and data-driven decision-making throughout the organization.

At River View Residential, we believe strong communities begin with strong teams. Through close collaboration between our corporate office and on-site professionals, we foster a culture of partnership, continuous improvement, and exceptional service—supporting both our residents and the sustained success of our portfolio.

River View Residential is an Equal Opportunity Employer. We encourage all qualified candidates to apply. It is our policy to recruit, hire, train, and promote individuals without regard to race, color, religion, age, sex, national origin, military status, and status as a qualified individual with a disability, sexual orientation, or any other category covered by applicable law.