Lease Administrator

Barnes & Noble Booksellers, Inc.; New York (NY); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

Employee Discount

EAP and Sick Pay

Paid Time Off

401(k) with Company Match

Comprehensive Health Benefits

Job summary

Barnes & Noble Booksellers, Inc. is seeking a Lease Administrator in a hybrid NYC role to maintain lease data, prepare abstracts, and support senior management with critical location information.

Ideal candidates have 5–7 years in lease administration or related fields, with strong knowledge of real estate documents and negotiation skills. 100k–115k USD salary with comprehensive benefits and a 2–3 day in-office requirement.

Qualifications

• 5-7 years of experience in retail, real estate, lease administration, accounting or property management.
• Bachelor’s degree in Accounting or Law preferred.
• Current Notary License a plus.

Responsibilities

• Perform lease checks and provide comments on new store leases, renewals, and amendments.
• Submit leases/agreements for execution and coordinate with landlord for execution.
• Draft notices of lease with terms, footage, and rent commencement details.
• Enter lease data (term, rent, CAM, RET, percentage rent) into the Real Estate database.
• Maintain and update lease tracking and estoppel/SNDA status reports.
• Assist in drafting legal documents on approved company forms (amendments, letter agreements, estoppel certificates).
• Review lease provisions for the Real Estate team and ancillary departments in disputes.
• Update renewal options, kick-outs, co-tenancy, and allowance funds as needed.
• Respond to landlord notices and track lease-related communications.
• Monitor co-tenancy conditions and remedies and ensure eligibility for remedies.

Skills

Organizational skills

Negotiation

Verbal communication

Written communication

Microsoft Word

Microsoft Excel

AMT lease tracking software

Education

Bachelor’s degree in Accounting or Law

Tools

AMT lease tracking software

Microsoft Word

Microsoft Excel

Job description

Barnes & Noble is the leading book retailer in the United States, with roots dating back to 1873 and a long history of growth through innovation and expansion. Today, under CEO James Daunt and private ownership by Elliott Advisors, Barnes & Noble operates approximately 700 bookstores nationwide, serves over 700 communities across all 50 states, and maintains a robust digital presence through BN.com, NOOK® eBooks and audiobooks, and educational resources such as SparkNotes. The company also includes complementary retail brands such as Paper Source, Books Inc., Tattered Cover, and B. Dalton, further strengthening its market reach. Following a period of revitalization, Barnes & Noble is experiencing strong momentum, with plans to open approximately 60 new stores in 2026, underscoring renewed confidence in physical retail and local bookselling. Combining expansive store networks, curated selections, enhanced in-store experiences, and growing omnichannel capabilities, Barnes & Noble remains the #1 bookseller in the U.S. and a trusted, evolving partner within the publishing and retail ecosystem.

Position Overview:

The Lease Administrator will maintain and update our lease tracking database and will prepare lease abstracts for review by senior management. You will be responsible for reviewing leased and owned property documents and entering financial and contractual obligations into the Real Estate Database, as well as compiling and maintaining critical location data, including financial and contractual obligations and status reports as part of the lease administration process.

Position Responsibilities:

• Perform Lease checks and provide comments to Outside Counsel on New Store Leases and Renewal Amendments and other Agreements.
• Submit New Store Leases and Amendments/Agreements for execution and deliver to Landlord for execution, ensuring all proper approvals have been obtained and submitted documents align with approved Proformas and approved deal terms (Letters of Intent, Etc.).
• Draft Notice of Lease (Confirmation of Lease term dates/square Footage/Rent Commencement Date) for delivery to Landlord for execution upon new store opening.
• Interpret and enter Lease information on all fully executed documents, including term, rental payments, CAM, RET and percentage rent and other critical dates into the Real Estate database.
• Maintain and update Lease Tracking database, and other reports, including Estoppel & SNDA status report as necessary.
• Assist in drafting legal documents on approved company forms, including amendments, letter agreements, estoppel certificates and Subordination Non-Disturbance Agreements.
• Review and interpret Lease provisions for the Real Estate team, Facilities and Occupancy Accounting in any Landlord/Tenant disputes.
• Update and maintain various reports related to renewal options, kick-outs, co-tenancy and allowance funds as necessary.
• Respond to Landlord default notices and other Landlord correspondence.
• Review and track Leases for Co-tenancy conditions and remedies such as rent reductions and termination rights that may be available and follow up as necessary to ensure the company avails itself of all remedies available.
• Communicate and follow-up with Landlords regarding the status of Leases, Amendments, Estoppel Certificates and Subordination Non-Disturbance Agreements.
• Provide administrative support such as distribution and filing of documents.

Position Requirements:

• Strong knowledge of Real Estate documents, including but not limited to, Leases, Purchase Contracts, REA Agreements, SNDA’s, Estoppels, and Letters of Default.
• Strong organizational skills and negotiation skills relative to lease issues, renewals and subleasing.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word and Excel; knowledge of lease tracking software (such as AMT) preferred.

Position Qualifications:

• At least 5-7 years of experience in retail, real estate, lease administration, accounting, auditing, property management and leasing. Real estate paralegal experience preferred.
• Bachelor’s degree in Accounting or Law preferred
• Current Notary License a plus

This is a hybrid role requiring 2-3 days in our NYC office.

An employee in this position can expect a starting rate of between $100,000 - $115,000 annually, depending on experience, seniority, geographic locations, and other factors permitted by law.

Benefits for those who are scheduled to work less than 20 hours per week include Employee Discount, EAP and Sick Pay. For those scheduled to work between 20 and 29.99 benefits include Employee Discount, EAP, Sick Pay and Paid Time Off including paid Maternity and Parental Leave, Company Paid Holidays, Transit and 401(k) with Company Match. For those scheduled to work 30 hours or more benefits include Employee Discount, EAP, Sick Pay and Paid Time Off including paid Maternity and Parental Leave, Company Paid Holidays, 401(k) with Company Match, Comprehensive Health Benefits (Medical, Dental and Vision), Healthcare and Dependent Care Spending Accounts, Healthcare Spending Account, Disability Benefits, Life Insurance, Transit, and Tuition Reimbursement. All benefits provided are in accordance with the terms of the current plan and may be subject to future change. Benefits may vary depending on location/state regulations. More information can be received by the recruiter or Human Resources.