Lease Administration Manager - Commercial Real Estate

Shoe Sensation, Inc.; Jeffersonville (IN); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K with company match

Generous vacation package

Employee discount in store

Job summary

Shoe Sensation, Inc. is seeking a Real Estate and Lease Administration Manager to lead the lease portfolio for 250+ locations across 22 states. This role oversees day-to-day lease administration, financial reporting, and compliance, partnering with Real Estate, Accounting, Legal, and Field Ops.

The ideal candidate has 5+ years in commercial lease administration and strong Excel and analytical skills. Located at our Jeffersonville, IN corporate office, with growth opportunities and a

Qualifications

• Bachelor’s degree in accounting, finance, business administration, legal studies, or a related field, or an equivalent combination of education and relevant experience.
• Five or more years of experience in commercial lease administration, retail real estate, commercial property management, accounting, contract administration, or a related field.
• Experience reviewing and interpreting commercial leases, amendments, and related legal documents.
• Experience with rent calculations, landlord reconciliations, financial reporting, budgeting, or lease audits.
• Strong analytical, critical-thinking, organizational, and problem-solving skills.
• Demonstrated ability to independently manage multiple priorities and critical deadlines.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to communicate effectively with landlords, executives, and cross-functional teams.
• Advanced proficiency with Microsoft Excel and proficiency with Word, Outlook, and PowerPoint.

Responsibilities

• The Real Estate and Lease Administration Manager is responsible for the day-to-day management, administration, financial oversight, reporting, and compliance of Shoe Sensation's retail lease portfolio.
• This position serves as the primary owner of the Company's lease administration function and is accountable for the execution, accuracy, compliance, and financial performance of all lease administration activities across the real estate portfolio.
• The Manager is expected to personally perform and oversee the critical analyses, decisions, reporting, and administration necessary to manage the portfolio effectively.
• Success in this role requires hands-on responsibility for lease interpretation, payment administration, financial analysis, landlord communications, critical date management, reconciliations, audit support, portfolio risk identification, and executive reporting.
• The Manager works closely with the Vice President of Real Estate, Accounting, Legal, Construction, Facilities, Field Operations, and Executive Leadership to ensure lease obligations are understood, accurately recorded, and fulfilled in a timely manner.
• Maintain effective oversight of the company’s lease portfolio.
• Ensure lease records, financial schedules, and critical dates are accurate.
• Identify portfolio risks and financial opportunities before deadlines are missed.
• Provide timely, reliable information to executive leadership related to lease administration.
• Resolve material landlord disputes and reconciliation issues.
• Establish an effective review structure for work performed by the Real Estate Coordinator.
• Ensure the department can support the company’s existing portfolio and continued growth.

Skills

Lease administration

Real estate experience

Financial analysis

Landlord communications

Attention to detail

Excel proficiency

Education

Bachelor’s degree in accounting/finance/business administration or related field

Tools

LeaseQuery

Property management software

Job description

Retail Real Estate – Lease Administration Manager

Retail Real Estate – Lease Administration ManagerLocation: Corporate Office, Jeffersonville, Indiana. (15 minutes out of Louisville KY)

This position reports to: the Vice President of Real Estate.

Shoe Sensation, Inc. is seeking a Real Estate and Lease Administration Manager to support our growing portfolio of approximately 250+ retail locations in 22 states. At Shoe Sensation, we believe our customers deserve more than the status quo. We are committed to exceeding customer expectations and supporting the communities we serve.

Position Summary

The Real Estate and Lease Administration Manager is responsible for the day-to-day management, administration, financial oversight, reporting, and compliance of Shoe Sensation's retail lease portfolio.

This position serves as the primary owner of the Company's lease administration function and is accountable for the execution, accuracy, compliance, and financial performance of all lease administration activities across the real estate portfolio.

The Manager is expected to personally perform and oversee the critical analyses, decisions, reporting, and administration necessary to manage the portfolio effectively.

Success in this role requires hands-on responsibility for lease interpretation, payment administration, financial analysis, landlord communications, critical date management, reconciliations, audit support, portfolio risk identification, and executive reporting.

The Manager works closely with the Vice President of Real Estate, Accounting, Legal, Construction, Facilities, Field Operations, and Executive Leadership to ensure lease obligations are understood, accurately recorded, and fulfilled in a timely manner.

What Success Looks Like

The successful Real Estate and Lease Administration Manager will:

Maintain effective oversight of the company’s lease portfolio.

Ensure lease records, financial schedules, and critical dates are accurate.

Identify portfolio risks and financial opportunities before deadlines are missed.

Provide timely, reliable information to executive leadership related to lease administration.

Resolve material landlord disputes and reconciliation issues.

Establish an effective review structure for work performed by the Real Estate Coordinator.

Ensure the department can support the company’s existing portfolio and continued growth.

Required Qualifications

Bachelor’s degree in accounting, finance, business administration, legal studies, or a related field, or an equivalent combination of education and relevant experience.

Five or more years of experience in commercial lease administration, retail real estate, commercial property management, accounting, contract administration, or a related field.

Experience reviewing and interpreting commercial leases, amendments, and related legal documents.

Experience with rent calculations, landlord reconciliations, financial reporting, budgeting, or lease audits.

Strong analytical, critical-thinking, organizational, and problem-solving skills.

Demonstrated ability to independently manage multiple priorities and critical deadlines.

High level of accuracy and attention to detail.

Strong written and verbal communication skills.

Ability to communicate effectively with landlords, executives, and cross-functional teams.

Advanced proficiency with Microsoft Excel and proficiency with Word, Outlook, and PowerPoint.

Preferred Qualifications

Experience administering a large, multi-location retail lease portfolio.

Experience With LeaseQuery Or Another Lease-administration System.

Working knowledge of ASC 842 lease-accounting requirements.

Experience with percentage rent, common-area maintenance charges, real estate taxes, insurance escrows, co-tenancy provisions, and tenant-improvement allowances.

Prior supervisory or team-lead experience.

Experience identifying lease savings, credits, reimbursements, or contractual remedies.

Compensation

Full Time Salaried position

Medical/Dental/Vision with benefit package

401K with company match

Generous vacation package

Employee discount in store

Shoe Sensation has 250+ stores in 22 states and is growing quickly. Our stores are in strip malls which are generally require renovation to meet our store layout and requirements. We are not a ground up build model.

Shoe Sensation has achieved success through superior merchandise assortment, and outstanding customer service, within a well-designed and comfortably appointed store environment. We offer competitive compensation and benefits packages including 401k match, PTO each year, paid holidays, and multiple health insurance plans.