Lease Administration Associate

Corient Services LLC; New York (NY); Hybrid; USD 120,000 - 145,000; Full time

Benefits offered by this job

401(k) Plan with Employer Matching

Medical Plan Options

Dental, Vision & Life Insurance

Short-term & Long-term Disability

Paid Maternity & Parental Leave

Flexible Spending Accounts & Health"+"

Dependent Care FSA

Commuter & Transit FSA

Perkspot Corporate Discount

Training Reimbursement

Paid Professional Designations

Volunteer days

Job summary

Corient is seeking a detail-oriented Lease Administrator to oversee lease management across a global portfolio of roughly 100 locations. You will ensure accurate documentation, compliance with ASC 842 and internal controls, and support GREW and accounting with timely lease data.

The role requires 5+ years in lease administration, strong Excel and Yardi skills, and effective communication. Onsite four days per week in New York, with a comprehensive benefits package.

Qualifications

• 5+ years of experience in lease administration or related field.
• Strong knowledge of commercial leases and ASC 842, SOX.
• Experience operating in SOX-controlled environments and supporting audits.
• Proven ability to manage complex lease data with accuracy and detail.
• Proficient in Microsoft Office (Word/Excel) and Yardi.
• Bachelor’s degree in Business, Real Estate, or related field preferred.

Responsibilities

• Review, track, and administer lease documents across the portfolio.
• Ensure leases are documented, compliant, and reflected in systems; support GREW and accounting.
• Process accounts payable, ensure timely, accurate disbursements, and enforces policies.
• Collaborate with leasing, third-party teams, finance, and landlords to manage records per ASC 842, SOX, and governance.
• Maintain financial records by updating real estate systems with rent adjustments and deposits.
• Review and reconcile client invoices against lease requirements and collect supporting docs.
• Verify final invoices and ensure proper approvals per policy.
• Reconcile rent invoices, ensure timely payments, and resolve discrepancies.
• Oversee rent billing, collections, and lease exit processes; produce monthly statements.
• Track critical lease dates, renewals, commencement, options, CAM reconciliations, and deposits.
• Conduct desktop audits of CAMs, insurance, and real estate tax reconciliations.

Skills

Lease administration

Attention to detail

SOX compliance

Microsoft Excel

Yardi

Communication skills

Education

Bachelor's degree in Business/Real Estate or related

Tools

Yardi

Job description

Join a team that values your ambition and empowers your growth. At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

About Us

At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Overview

Corient's Global Real Estate and Workplace team (GREW) is part of our Global COO group and supports our Wealth Advisory, Asset Management, Client Solutions, and corporate teams to realize and execute on real estate and workplace initiatives to elevate the employee and client experience and drive business value. Our primary purpose is to create safe, sustainable, functional, and elegant space to meet the business needs of our teams. We are seeking a detail-oriented Lease Administrator to play a key role in overseeing lease administration across a global portfolio of approximately 100 commercial locations, ensuring accuracy, compliance, and operational consistently throughout the lease lifecycle.

Key Responsibilities

• Responsible for reviewing, tracking, and administering lease documents across the commercial portfolio.
• Ensure all leases are properly documented, compliant, and accurately reflected in the systems, while supporting GREW, and accounting with timely, accurate lease data.
• Manage transaction processing for accounts payable functions including timely and accurate disbursement of payments and maintaining business processes that promote operational effectiveness on behalf of GREW.
• Partner closely with leasing, third-party lease administration team, finance, and external real estate partners and landlords to manage lease records, commencement processes, and controls in accordance with ASC 842, SOX, and internal governance standards, local regulations, tax requirements and internal billing policies.
• Maintain accurate financial records by updating real estate systems with rent adjustments, tracking security deposits, and managing subtenant rent collections.
• Review client invoices against lease requirements, verify calculations, and collect supporting documentation from landlords or billing authorities.
• Review final invoices against lease requirements, ensuring that invoices are in compliance with lease, verify calculations, and collect supporting documentation from landlords or billing authorities.
• Ensure that invoices have proper approvals consistent with the firm’s policies and procedures.
• Verify, reconcile, and process rent and property invoices, ensure timely payments, resolve discrepancies, and maintain compliance with lease terms and internal policies.
• Oversee rent billing, collections, and lease exit processes including producing and distributing monthly rent statements and assisting with the invoices and collection from building tenants.
• Work with leasing and third-party lease administration team to implement new and existing landlords and vendors for billing.
• Track and manage critical lease dates (renewal notices, expiration dates, lease commencement, rent commencement, option exercise deadlines, CAM reconciliations, security deposits).
• Administer and monitor critical dates in accordance with real estate lease agreements.
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve discrepancies.
• Request and collect outstanding landlord security deposits.
• Track, request, and obtain outstanding landlord Year-End reconciliations.

Qualifications

• 5+ years of experience in lease administration, lease accounting, commercial real estate, property management, or a related role
• Strong working knowledge of commercial lease agreements and common lease terms, lease administration and accounting standards
• Experience operating within SOX-controlled environments and supporting audit requirements
• Proven ability to manage complex lease data with a high degree of accuracy and attention to detail
• Diligence and accuracy in financial and data management
• Proficient in Microsoft Office (Word and Excel) and Yardi
• Strong written and verbal communication skills
• Bachelor’s degree (Business, Real Estate, or related field preferred)
• International experience a plus

Pay Information

This position is exempt and is paid according to the laws of the State of New York. The pay range for this position is $120,000 - $145,000 USD per year. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

U.S. Eligibility Requirements

Must be 18 years of age or older. Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization. Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post‑employment obligations relating to non‑solicitation, confidentiality, and non‑disclosure.

What You Can Expect From Us

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts & Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot
• Training Reimbursement
• Paid Professional Designations
• Giving back to the community - Volunteer days

Company Commitment

Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

Physical Requirements

This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. This position may require the ability to lift up to 15 pounds. This position is required to work onsite 4 days per week.

Company Overview

Corient is one of the fastest-growing wealth management platforms in the United States. We serve more than 10,000 clients and manage over $100 billion of assets through offices located across the country. We combine a boutique's personal service, creativity and objective advice with the extensive resources and vast intellectual capital of an innovative industry leader to create a profoundly different wealth management experience for our clients. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities. We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law. Corient refers to the separate but affiliated entities under common control of Corient Holdings Inc. Client assets include all assets of Corient Holdings Inc., including majority- and minority-owned businesses. At Corient, we combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of best-in-class advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we always put our clients first and at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing legacies that last for generations.