Administrative Legal Assistant

Corient Services LLC; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) Plan with Employer Matching

Medical Plan options

Dental, Vision & Life Insurance

Disability Insurance

Parental Leave

FSA & Health Savings Accounts

Commuter & Transit FSA

Training Reimbursement

Professional Designations

Job summary

Corient is seeking an experienced Legal Administrative Assistant to support the General Counsel and the legal department. You will manage day-to-day priorities, communications, and documents in a fast-paced environment.

You will triage requests, coordinate signature workflows, assist with KYC/diligence, and maintain organized records while upholding strict confidentiality and compliance standards.

Qualifications

• Bachelor’s degree or higher.
• Proven success in a similar fast-paced legal environment.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Familiarity with document management systems and office software.
• Ability to handle sensitive and confidential information with discretion.
• Proficient using legal research tools.
• Strong interpersonal skills and team collaboration.
• Notary Public (or ability to become one).

Responsibilities

• Provide direct administrative support to the General Counsel and manage day-to-day priorities, communications, materials, and follow-up items.
• Serve as a central administrative resource for the legal department supporting operations, processes, and coordination.
• Triage the legal department inbox, identify priorities, route matters, and track follow-up for timely responses.
• Coordinate signature processes, prepare packets, circulate documents, monitor completion, and maintain records.
• Support KYC and diligence requests by gathering information and coordinating internal responses.
• Maintain legal records, files, and systems with organized trackers and current information.
• Assist with legal department tools and workflows, including matter and contract management, invoice processing, and reporting.
• Coordinate internal and external communications as a helpful point of contact for routine inquiries.

Skills

Bachelor’s degree

Fast-paced environment

Multitasking ability

Organizational skills

Communication skills

Discretion with confidential info

Legal research tools

Team collaboration

Notary Public eligibility

Education

Bachelor’s degree or higher

Tools

Document management systems

Office software

Legal research tools

Job description

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Key Responsibilities

• Provide direct administrative support to the General Counsel, helping manage day-to-day priorities, communications, materials, and follow-up items in a timely and organized manner.
• Serve as a central administrative resource for the legal department, taking ownership of team-wide administrative needs that support department operations, processes, and coordination.
• Triage the legal department inbox, reviewing incoming requests, identifying priorities, routing matters to the appropriate legal team member, and tracking follow-up to help ensure timely responses.
• Coordinate signature processes, including preparing signature packets, circulating documents for execution, monitoring completion, and maintaining organized records of signed materials.
• Support KYC and diligence requests by gathering information, coordinating internal responses, tracking open items, and helping ensure requests are completed accurately and efficiently.
• Maintain legal records, files, and systems, including organizing documents, updating trackers, supporting recordkeeping processes, and helping ensure information is complete, current, and easy to locate.
• Assist with legal department tools and workflows, including matter management, contract management, invoice processing, report generation, and other administrative processes that support the team’s efficiency.
• Coordinate internal and external communications professionally and thoughtfully, serving as a helpful point of contact for routine legal department inquiries and follow-up.
• Support special projects and ad hoc administrative needs that arise from time to time, bringing a proactive, solutions-oriented approach to helping the legal team operate smoothly.

Required Skills & Qualifications

• Bachelor’s degree or higher.
• Proven success in a similar fast-paced legal environment.
• Strong work ethic with the ability to multitask and prioritize tasks effectively.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Familiarity with document management systems and office software.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Proficient using legal research tools and software.
• Strong interpersonal skills and ability to work collaboratively in a team.
• Notary Public (or ability to become a notary).

Physical Requirements

This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. This position may require the ability to lift up to 15 pounds. This position is required to work onsite 4 days per week.

U.S. Eligibility Requirements

• Must be 18 years of age or older.
• Must have unrestricted work authorization to work in the United States.
• For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents.
• Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill.
• Corient will require proof of work authorization.
• Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
• If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
• Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
• Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

What You Can Expect from Us

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts & Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot
• Training Reimbursement
• Paid Professional Designations
• Giving back to the community - Volunteer days

Corient is the world’s largest multi-family office and non-bank wealth manager focused on serving ultra-high- and high-net-worth clients. As the industry’s only global professional services partnership, we combine the personal service and objectivity of a boutique with the scale and resources of a global institution. Our partnership model fosters collaboration over competition, bringing together the collective expertise of Corient to each relationship to deliver a transparent, client-first experience. As a fully integrated global firm, we deliver comprehensive solutions across investment management, wealth strategy and family office services to help clients simplify their lives, manage their wealth and establish lasting legacies. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities.

We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice. Corient refers to the separate but affiliated entities under common control of Corient Holdings Inc. Client assets include all assets of Corient Holdings Inc., including majority- and minority-owned businesses. At Corient, we combine the personal service, creativity and objective advice of a boutique with the power of an exclusive network of best-in-class advisors, capabilities and solutions to create a profoundly different wealth experience. As fiduciaries, we always put our clients first and at the center of everything we do. We focus on exceeding expectations, simplifying lives and establishing legacies that last for generations.