Learning & Technology Adoption Specialist

Willkie Farr & Gallagher LLP; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Willkie Farr & Gallagher LLP, based in the New York office, seeks a Learning & Technology Adoption Specialist to support the Knowledge Management & Practice Innovation team within Information Technology. This entry-level role focuses on training, documentation, and coaching to boost proficiency with firm technologies.

Under the Manager of Learning & Technology Adoption, you will deliver live sessions, create learning content, and provide 1:1 coaching while staying current on AI developments and

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Excellent verbal and written communication skills.
• Ability to present to individuals and groups.
• Curiosity about technology and quick learner.
• Strong organizational skills and attention to detail.
• Ability to explain technical concepts clearly.

Responsibilities

• Deliver live training sessions (in-person and virtual) on core systems: Microsoft 365, document management, communication platforms, and legal tech tools.
• Lead structured onboarding for new attorneys and business staff, with customized guidance tailored to each role.
• Support firmwide training initiatives related to new software rollouts or major upgrades.
• Host “Tech Office Hours” in-person and remotely, offering 1:1 support and workflow-specific help.
• Create user-friendly learning content including tip sheets, brief walkthroughs, and video snippets.
• Coordinate with Help Desk, the Practice Innovation Center of Excellence (CoE), and Regional Advisors to ensure training complements innovation enablement.

Skills

Strong communication

Curiosity about technology

Teaching/Training

Ability to learn quickly

Interpersonal skills

Customer-service

Education

Bachelor's degree

Tools

Microsoft 365

Document management

Communication platforms

Legal tech tools

Generative AI tools

Job description

Learning & Technology Adoption Specialist

Location

US-NY-New York

ID

2026-2235

Category: Information Technology

Position Type: Full-Time

Willkie Farr & Gallagher LLP is seeking a Learning & Technology Adoption Specialist to support the Knowledge Management & Practice Innovation team within the Information Technology department based in the New York office. Willkie is an elite international law firm with approximately 1,300 lawyers across 16 offices in six countries.

The Learning & Technology Adoption Specialist supports the development, delivery, and ongoing adoption of technology across the firm. Working under the direction of the Manager of Learning & Technology Adoption, this entry-level position helps employees build confidence and proficiency with firm technologies through live instruction, on-demand learning, documentation, and hands-on support. The role is designed for an individual early in their career who demonstrates strong communication skills, curiosity about technology, an interest in teaching and helping others, and the ability to learn new tools quickly.

At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

• Core Technology Training & Onboarding
  • Deliver live training sessions (in-person and virtual) on core systems: Microsoft 365, document management, communication platforms, and legal tech tools
  • Lead structured onboarding for new attorneys and business staff, with customized guidance tailored to each role
  • Support firmwide training initiatives related to new software rollouts or major upgrades
• Personalized Coaching & Office Hours
  • Host “Tech Office Hours” in-person and remotely, offering 1:1 support and workflow-specific help
  • Provide individual coaching for users seeking targeted refreshers or tool-specific assistance
  • Serve as a trusted guide for professionals adapting to generative AI tools and modern work platforms
• Just-in-Time Learning & Content Development
  • Create user-friendly learning content including tip sheets, brief walkthroughs, and video snippets
  • Maintain and enhance the firm’s internal learning resource librarTailor training materials to highlight practical, real-world use cases — especially for AI and automation tools
• Needs Analysis & Collaboration
  • Track training trends and feedback to proactively identify skills gaps or emerging needs
  • Coordinate with Help Desk, the Practice Innovation Center of Excellence (CoE), and Regional Advisors to ensure training complements innovation enablement
  • Share observations and user feedback with internal product and engineering teams
• AI & Innovation Enablement
  • Deliver foundational training on generative AI concepts and best practices for responsible usage in the legal industry
  • Introduce attorneys to AI tools such as "Harvey", "CoCounsel", "Wendell", and provide guidance on integrating them into everyday practice
  • Stay current on AI developments and recommend relevant training opportunities or adjustments

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong verbal and written communication skills.
• Comfortable presenting and communicating with individuals and groups.
• Demonstrated curiosity about technology and ability to learn new applications quickly.
• Strong organizational skills and attention to detail.
• Ability to explain technical concepts in clear, approachable language.
• Strong interpersonal and customer-service skills.
• Ability to manage multiple assignments and priorities in a professional environment.
• Willingness to receive feedback, learn new skills, and develop as a technology learning and adoption professional.
• No prior legal-industry experience required.

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light [to moderate] objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects [up to 15/20/25 lbs OR in excess of 25/30 lbs]

Employment Status

• Exempt
• Hybrid

Pay Range

USD $70,000.00 - USD $80,000.00 /Yr.

Pay Range Statement

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.