Learning Management System - LMS Coordinator

Abbott; Temecula (CA); On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account

Flexible Spending Accounts

Supplemental Life Insurance

Short Term Disability

Long Term Disability

Critical Illness, Hospital coverage,  

401(k)

Job summary

Abbott is seeking an LMS Coordinator/Training Coordinator in Temecula, CA, onsite for a 12-month period. The role focuses on supporting the Learning Management System, developing training, tracking certifications, and generating reports for audits while complying with FDA regulations and company SOPs.

The position requires coordinating with department managers to ensure training availability and completion, setting up courses, and maintaining accurate records within the LMS.

Qualifications

• High school diploma or equivalent.
• Associates or Bachelors degree in Business Administration or related field preferred.
• At least 6 months of progressively responsible experience using LMS, MS Office, SharePoint, or similar software.
• Knowledge of FDA regulations and company SOPs.
• Ability to work in a matrixed, fast-paced environment.
• Strong verbal and written communication and customer service skills.

Responsibilities

• Assist departments in defining training requirements and timelines.
• Work with department managers to ensure training is available when needed.
• Set up audiences, certifications, courses, and track training (in-class, online, onsite, offsite).
• Develop, run, and distribute reports for management/audit use.
• Manage the process that assigns courses to employees.
• Input content into LMS using organizational structure and naming conventions.
• Maintain regular, reliable attendance and comply with FDA and company procedures.

Skills

Verbal communication

Written communication

Organization

Multitasking

Attention to detail

Education

High school diploma

Associates or Bachelors degree in related field preferred

Tools

LMS

MS Office

Adobe software

Captivate

SharePoint

Online training module software

Job description

Job Title: Learning Management System - LMS Coordinator / Training Coordinator

Location: Temecula, CA 92591

Duration: 12 months

Work Arrangement: 100% Onsite

Shift: 9:00 AM – 5:00 PM

Job Summary:

Working under general supervision, provides Learning Management System (LMS) software support in accordance with requirements specified per U.S. Food and Drug Administration (FDA), company Standard Operating Procedures (SOPs), and Detailed Work Instructions (DWIs).

Assists managers in determining training needs and requirements. Utilizing the LMS software system, identifies, creates, and tracks training for any department.

Takes initiative to ensure work is done accurately and completely. Applies existing work methods to known situations, handling typical daily issues previously identified, and must be able to recognize when it is too complex and beyond their capability in order to defer to more advanced level personnel to assure projects are finished in a timely manner.

Job Duties:

• Assist departments in defining training requirements and determining timelines.
• Work closely with department managers to ensure training is available when needed and completed when required.
• Set up audiences, certification trainings, courses, versional documents, and track in-class, online, onsite and offsite training.
• Develop, run, and distribute reports as scheduled or upon request for management and/or audit use.
• Manage the process that assigns courses to employees.
• Determine percentage of training successfully completed and inform managers when their training is complete and documents can be released in TeamCenter (TcE).
• Input content into LMS using pre-determined organizational structure and naming conventions.
• Maintains regular, reliable, and predictable attendance.
• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
• Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
• Performs other essential functions and responsibilities as determined by the Company from time to day.
• Work additional hours, days, or schedules (including other shifts, weekends, and/or holidays), if directed.
• Remains current on software changes and developments in field(s) of expertise.
• Resolves and/or facilitates resolution of problems, with more complex issues being referred to more advanced level personnel.
• Performs related functions and responsibilities, on occasion, as assigned.
• Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
• Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
• Performs other related duties and responsibilities, on occasion, as assigned.
• Performs related functions and responsibilities, on occasion, as assigned.
• Performs related functions and responsibilities, on occasion, as assigned.
• Performs related functions and responsibilities, on occasion, as assigned.

General Qualifications

• High school diploma or other specialized training/equivalent related experience.
• Associates or Bachelors degree in Business Administration or a related field, preferred.
• A minimum of 6 months of progressively more responsible experience using applications such as LMS, MS Office, database software, Adobe software, Captivate, SharePoint, online training module software, or the equivalent is required.
• Requires knowledge and a demonstrated understanding of all aspects of the job; knowledge of the practices and procedures of the function, company products, policies, and programs.
• Incumbents are required to work cooperatively, respectfully and productively with others, and be able to create and maintain a good rapport with all customers.
• Demonstrated organizational skills, attention to detail, and the ability to work under general supervision are required.
• Must be adept at handling multiple projects in a timely manner, while meeting assigned deadlines.
• Must also have demonstrated excellent verbal and written communication, customer service skills, interpersonal and organizational skills, as well as basic math skills.
• The comprehensive ability to read, write, and communicate effectively in English is also required.
• The demonstrated ability to understand and comply with applicable FDA regulations and Company operating procedures, processes, policies and rules is essential.
• Must be able to use discretion and handle sensitive/confidential information in addition to being capable of resolving problems with customers in a professional manner.
• Must also demonstrate basic skills using various PC-based software, as well as spreadsheet software (i.e., MS Excel).
• Training software and/or Electronic Data Management system experience a plus.
• Experience working in a broader enterprise/cross-division business unit model preferred.
• Ability to work in a highly matrixed and geographically diverse business environment.
• Ability to work within a team and as an individual contributor in a fast-paced, changing environment.
• Ability to leverage and/or engage others to accomplish projects.
• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
• Multitasks, prioritizes and meets deadlines in timely manner.
• Strong organizational and follow-up skills, as well as attention to detail.
• Must be able to maintain regular and predictable attendance; the ability to work overtime is also required.

Consultants Eligible Benefits Upon Waiting Period:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High-Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
• 401(k)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.