Leadership Assistant

DPR, Inc.; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

DPR Construction is seeking an experienced executive assistant to support senior leaders, managing calendars, confidential information, and communications to ensure smooth daily operations. The role includes preparing presentations, coordinating travel, and contributing to process improvements.

Strong discretion, professionalism, and collaboration are essential. Ideal candidate will have 4–6 years in business administration or executive support, a high school diploma or GED, and CAP

Qualifications

• High School Diploma or equivalent required; CAP certification preferred.
• 4–6 years of experience in business administration, executive support, or related field.
• CAP certification preferred indicates a recognized standard of professional competence.

Responsibilities

• Coordinates routine and non-routine calendars, meetings and events for select leaders.
• Manages confidential correspondence, documents, and information with discretion.
• Prepares, reviews, and edits executive-level presentations, reports, and communications.

Skills

Calendar management

Confidential handling

Executive communications

Travel coordination

Process improvement

Mentoring teammates

Education

High School Diploma/GED or equivalent experience

Certified Administrative Professional (CAP) certification preferred

Job description

Job Description At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization. As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset.

Job Summary

Enables select leaders to focus on strategic priorities by managing complex schedules, communications, and confidential information. Anticipates needs and proactively addresses standard and varied challenges, ensuring seamless daily operations and minimizing disruptions. Strengthens organizational effectiveness by fostering strong relationships with internal and external stakeholders, representing leadership with professionalism and discretion. Drives process improvements and implements leading practices to optimize executive support and enhance team productivity. Contributes to a culture of excellence and collaboration by modeling adaptability, accountability, and a commitment to high-quality service.

Key Responsibilities

• Coordinates routine and non-routine calendars, meetings and events for select leaders, ensuring alignment with organizational priorities and timely communication.
• Manages confidential correspondence, documents, and information with the highest level of discretion and professionalism.
• Prepares, reviews, and edits executive-level presentations, reports, and communications to support decision-making and strategic initiatives.
• Liaises with senior leaders, board members, clients, and external partners to facilitate effective communication and follow-up on critical action items.
• Tracks travel arrangements and expense reporting for executives, ensuring accuracy and compliance with organizational policies.
• Implements and refines moderately complex administrative processes, identifying opportunities for greater efficiency and consistency across executive support functions.
• Supports onboarding and mentoring of administrative team members, sharing expertise within the team.

Education Qualifications

High School Diploma/GED or equivalent experience required.

Work Experience

4 - 6 years of experience in business administration, executive support, or a related field required.

Certifications and Licenses

Certified Administrative Professional (CAP) certification preferred.

About DPR

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at www.dpr.com/careers. The DPR family of companies is closing the gap between design and construction with an integrated collection of products and services to build smarter, move faster and achieve strong results. Our approximately 11,000 employees share a commitment to growth, innovation and building great things—great teams, great careers and great projects that change the world.

Equal Opportunity & Diversity Statement

DPR is an equal opportunity employer and prohibits discrimination and harassment of any kind.

All employment decisions at DPR are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national or ethnic origin, sex (including pregnancy), age, physical or mental disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, medical history or genetic information, or any other status protected by the laws or regulations in the locations where we operate.

DPR will not tolerate discrimination or harassment based on any of these characteristics.

Read more in our EEOE Policy.

If you require a reasonable accommodation to complete this application or any step in the process: In the US, call Human Resources at 650-474-1450 In Europe, email [e-mail]

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