Lead Shipment and Freight Payment & Audit Analyst

Allison Transmission; United States; Vor Ort; USD 60.000 - 85.000; Vollzeit

Benefits dieser Stelle

Medical plans

HSA contribution

Dental & Vision

Parental leave

Disability

401K match

Paid time off

Holidays + floating holiday

Wellness program

Tuition assistance

Zusammenfassung

Allison Transmission is seeking a skilled Logistics Documentation Coordinator to manage and optimize the documentation flow for inbound and outbound shipments. The role requires coordinating with customers, carriers, and internal teams to ensure accuracy and regulatory compliance.

The ideal candidate has a strong background in supply chain documentation, ERP systems (preferably SAP), and hands-on experience with domestic and international shipments.

Qualifikationen

• College degree in Supply Chain Management or Global Logistics.
• 5+ years of logistics operations or related document/control experience.
• Experience with bills of lading, packing lists, and commercial invoices.
• Hands-on ERP experience, preferably SAP.
• Willingness to train others.
• Ability to work under tight deadlines and adapt to changes.
• Strong documentation and regulatory compliance knowledge.

Aufgaben

• Coordinate and improve efficiency of one-off shipments outside the system.
• Coordinate required documentation with customers, freight carriers, and couriers.
• Maintain accurate records for future shipping activities.
• Define and prioritize documentation requirements by shipment urgency.
• Set roles for maintaining documentation accuracy and regulatory compliance.
• Assist FP&A Manager to ensure payment accuracy post shipment.
• Ensure safety policies and regulatory requirements are met across regions.
• Train ATI and contract personnel globally to ensure process continuity.

Kenntnisse

Excel proficiency

Data accuracy

Overtime ability

Exception handling

Communication skills

Organizational skills

Independent work

Ausbildung

College degree in SCM or Global Logistics

Tools

SAP ERP

Jobbeschreibung

Benefits

• Choice of medical plans with prescription coverage
• Employer HSA contribution
• Dental & Vision Insurance
• Paid Parental Leave
• Short & Long-Term Disability
• Other voluntary benefits including: Critical Illness, Hospital Indemnity, Identity Theft Protection and Pet Insurance
• 401K with generous Company match & contribution
• Accrued Paid Time Off 12
• Paid Holidays + 1 Floating Holiday
• Robust employee wellness program
• Tuition assistance program

Job responsibilities

• Coordinate, design and improve overall efficiency of the one-off shipments (to be carried outside the system)
• Coordinate required documentation with internal and external customers along with customer agents, freight carriers, and couriers.
• Ensure accurate record keeping of required documents necessary for future shipping activities.
• Define, coordinate and prioritize documentation requirements based upon the urgency of inbound and outbound international/domestic shipments.
• Define adequate roles and responsibilities for maintaining accuracy of all documentation regarding regulatory and tariff compliance.
• Assist FP&A Manager to ensure payment accuracy post shipment.
• Ensure company safety policies and regulatory requirements are always met across multiple regional and global internal/external entities.
• Train additional personnel (both ATI and Contract) globally to achieve process continuity.

Key performance measures

• Successful shipment performance regarding documentation provided.
• Order/Documentation Accuracy.
• Extreme attention to detail for both documentation accuracy and FP&A.
• Create and maintain good working relationships inside and outside of the Global Supply Chain group.
• Successful training of additional associates.
• Adherence to safety standards and internal SOP’s (incident free performance)
• Demonstrates leadership beyond day-to-day execution.

Competencies and behaviors

• Adhering to the highest standards in what we do. We succeed through integrity, trust, and quality as we drive for results.
• Drive a positive customer experience. We deliver better outcomes when we understand our customers’ needs and execute appropriately.
• Improve the way the world works. We develop better solutions through innovation and a continuous desire to improve.
• Leveraging the power of teamwork. We develop better solutions by working together toward a common goal.

Qualifications

• Understanding sense of shipment urgency verses the need for additional documentation.
• Proficiency with Microsoft Excel, including functions for tracking shipments and creating reports as needed.
• Strong data accuracy and attention to detail.
• Ability to work overtime with little or no notice.
• Ability to handle exceptions, disruptions and last-minute documentation requirements.
• Strong communication skills.
• High level of organization.
• Ability to work independently.

Experience

• A college-degree in Supply Chain Management or Global logistics.
• 5 plus years of experience in logistics operations or related experience in business affairs requiring document creation, accounting or Department of Defense shipping requirements or a combination of above.
• Demonstrated experience in a coordinator role.
• Hands-on experience with domestic and international logistics shipments.
• Experience preparing and reviewing key documents like bills of lading, packing lists, commercial invoices, etc.
• Working knowledge of ERP systems, preferably SAP.
• Experience working directly with carrier documentation.
• Willingness to train others.
• Situational experience resolving shipment discrepancies or documentation issues.
• Experience working under tight deadlines and adjusting to last-minute changes.

Scope factors

Position has direct impact on company revenue and compliance success by defining and ensuring specialized documentation accuracy for inbound or outbound shipments as well as post shipment invoicing.

Allison Transmission is an equal opportunity employer. We have opportunities for all qualified applicants regardless of age, race, color, sex, religion, creed, national origin, disability, sexual orientation, gender identity/expression or veteran status.

If you are an individual with a disability or a disabled veteran requiring assistance and/or reasonable accommodations reviewing any of the careers information, please contact us at [e-mail].

Allison Transmission is the world’s largest manufacturer of commercial-duty automatic transmissions and hybrid propulsion systems.

Our products are specified by more than 300 of the world’s leading vehicle manufacturers and are used in a range of market sectors—from bus, refuse and emergency to construction, distribution and defense.

Allison was founded in 1915 in Indianapolis, Indiana, where the company’s global headquarters is still located.

We have approximately 1,400 dealer and distributor locations, employ more than 2,700 people around the world and our international presence spans more than 80 countries.