Lead Shelter Support Staff

central arizona shelter services; Charlottesville (VA); On-site; USD 36,000 - 45,000; Full time

Job summary

Central Arizona Shelter Services, Inc. is seeking a Shelter Supervisor to lead staff during shifts, ensuring a safe, orderly and caring environment for clients experiencing homelessness.

The role involves providing daily support, supervising volunteers and coordinating resources to empower clients toward permanent housing. The position requires 18+ years old, a high school diploma or equivalent, and proficiency in Word, Excel and Outlook.

Qualifications

• Must be 18+ with a high school diploma or equivalent.
• Proficient in Word, Excel and Outlook calendaring; strong data entry.
• CPR-First Aid certification within 90 days of employment.
• Naloxone (Narcan) training within 90 days of employment.

Responsibilities

• Provide direct client support and supervise staff during shift.
• Create a fair, respectful environment and uphold shelter policies.
• Delegate tasks, train new hires and provide performance feedback to managers.
• Maintain HMIS documentation and coordinate referrals.

Skills

Data entry

Word

Excel

Outlook calendar

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

Job description

Description

Job Summary:

Provide leadership and support to staff during shift. Ensure a successful and productive shift by providing a safe, orderly, and caring environment while assisting clients with their daily needs; provide community resources and referrals to assist and empower single adults experiencing homelessness to establish and maintain permanent housing. This is a fast-paced role.

Essential Functions:

Provide direct client support and staff supervision at the Shelter:

• 1. Establish a fair, respectful, supportive environment for all clients;
• 2. Ensure that staff adhere to the highest standards of customer service and embody CASS values; 3. Prepare daily chore list for client volunteers; coordinate, train and assist client volunteers to ensure duties are properly and promptly accomplished;
• 4. Attend to client needs, resolve issues and elevate when necessary;
• 5. Ensure staff and clients uphold Shelter and Case Management policies and procedures;
• 6. Provide clients with information and referrals; document the interaction(s) in Homeless Management Information System (HMIS);
• 7. Mediate client disagreements and take proactive steps to ensure that clients are following shelter policies and procedures; seek support of managers and/or security when needed.

Provide leadership and support to shift staff and clients:

• 1. Provide leadership to staff to ensure a productive and successful shift;
• 2. Delegate assignments and work stations; maintain an even workload for staff; coordinate break and lunch times to ensure adequate coverage;
• 3. Train new-hires, provide direction; serve as mentor and coach;
• 4. Provide assistance and support to staff. Provide performance feedback to Manager for Performance Evaluations;
• 5. Provide employee recognition awards and team building activities; maintain a positive, motivated, work environment free of harassment and bias;
• 6. Maintain knowledge of community resources and referrals; establish and maintain professional rapport with all departments and outside agencies;
• 7. Foster a solution-focused environment that is fair and consistent, with the intention to engage clients and meet their service expectations;
• 8. Perform duties of Shelter Support Staff.

Ensure the smooth operation of the Shelter:

• 1. Ensure policies and procedures are fairly and consistently upheld to provide a safe, orderly, and caring environment;
• 2. Serve as point of contact for Welcome Center transfers, volunteers, outreach groups, Crisis Navigators and Case Managers;
• 3. Manage radio check-out and check-in for shift;
• 4. Monitor bed occupancy to ensure maximum usage;
• 5. Ensure that staff conduct regular walk-throughs of facility to determine that all conditions are safe and clients are adhering to shelter policies and procedures; report any safety concerns to Supervisor, Facilities or Security;
• 6. Review daily bed logs, client files, required paperwork and HMIS entries to verify accuracy and completion before end of shift.
• 7. Review all Incident Reports (IR) for accuracy and quality assurance prior to submission to management; ensure that all incidents from shift are documented in an IR; report all client injuries in an IR;
• 8. Report all employee work-related injuries per CASS Employee Handbook; coordinate transportation to Occupational Health Provider for injured worker;
• 9. Monitor Shelter inventory to ensure that the necessary levels of supplies are maintained;
• 10. Coordinate the receipt and distribution of donations;
• 11. Maintain adequate and organized stock of office and cleaning supplies and hygiene items; distribute hygiene items to clients as needed;
• 12. Make sound decisions in the absence of Supervisor;
• 13. Perform other duties as required.

Additional Attributes:

• 1. Commitment to a solution-focused work environment and the clear intention to meet client expectations;
• 2. Excellent written and verbal communication skills;
• 3. Able to provide clear-headed direction to staff when conflicts, crisis and emergency situations arise.

Work Environment:

This job primarily operates in both a public and shelter indoor environment however occasional off-site venues and outside event areas in various weather conditions are expected. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds unassisted. The employee must be able to self-transfer and move throughout the facilities, between buildings, and around campus at multiple sites. Close visual acuity to prepare and analyze reports and data. Visual acuity and physical ability to operate a motor vehicle. This is an active and fast-paced role.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work may vary but typically will be Sunday - Wed 6am - 4:30pm, and include evenings, weekends, and holidays. Time is allotted for breaks/lunch.

Requirements

Qualifications:

Required

• 1. Minimum age of 18;
• 2. High school diploma or equivalent;
• 3. Intermediate proficiency in Word, Excel and Outlook calendaring; highly accurate data entry skills;
• 4. CPR-First Aid certification within 90 days of employment;
• 5. Naloxone (Narcan) training within 90 days of employment.

Preferred

• 1. Experience working with the homeless or impoverished;
• 2. Bilingual in English and Spanish.

CPR-First Aid certification is required for your position, but it is not part of your job duties to use CPR and First Aid in your work at CASS. In an emergency situation, it is your choice whether you want to provide CPR and First Aid, and it is not an expectation or requirement that you do so.

Naloxone (Narcan) training is required for your position, and administering Naloxone (Narcan) in an emergency situation is part of your job duties at CASS. Because Naloxone (Narcan) can rapidly reverse opioid overdose, is simple to administer, and has no negative unintended consequences when administered, it is an expectation and requirement of you to administer Naloxone (Narcan) in an emergency situation.