Lead Senior Contract & Grants/Fund Manager

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

UCLA’s Deans Department in the School of Education and Information Studies seeks a Lead Senior Fund Manager to oversee contract and grant finance. The role involves advanced financial analysis, grant administration, and full pre/post-award management for multiple projects with a combined annual budget of $8–$10 million.

You will prepare detailed financial reports for directors, faculty, and units. Reporting to the Director of Finance, you will ensure compliance with Federal regulations and UC

Qualifications

• 3-5 years financial administration, accounting, or equivalent experience.
• Working knowledge of policies and procedures in a large institution of higher education.
• Advanced knowledge of contract and grant administration and proposal processes.
• Experience creating financial reports for executive audiences.

Responsibilities

• Provide advanced financial analysis and monitoring of grant funding.
• Oversee pre-award and post-award administration for contracts and grants.
• Develop and disseminate monthly financial reports for project directors and faculty.
• Ensure compliance with Federal regulations, University policy, and School guidelines.
• Manage budgets for assigned faculty and research units within extramural funding rules.

Skills

Financial administration

Grant administration

Budgeting

Financial reporting

Analytical skills

Policy compliance

Communication

Team collaboration

Problem solving

Independent work

Attention to detail

Documentation

Education

Bachelor's degree or higher

Job description

Department Summary

The Deans Department at the UCLA School of Education and Information Studies (Ed&IS) serves as the administrative hub responsible for overseeing the strategic direction, academic programs, faculty affairs, student services, and overall operations within the school. Committed to excellence in education, research, and community engagement, the department plays a pivotal role in advancing the mission and vision of Ed&IS.

Position Summary

Under the direction of the Ed&IS Director of Finance, serve as a Lead Senior Fund Manager in the central Business Office within the School of Education and Information Studies (Ed&IS), a school that houses two departments that are very well regarded nationally and offer both professional and scholarly programs. Primary responsibilities include providing advanced financial analysis, monitoring compliance and accounting of federal, state, and private contract/grant funding sources. Independently oversee and manage all pre-award and post-award administration related to contract & grants proposals. The Lead Senior Fund Manager will manage an annual budget of over $8-$10 million for an assigned list of individual faculty as well as a large research unit. The incumbent will provide direct support and oversight in a full range of contract and grant activities while proactively promoting compliance with Federal regulations, University policy, and School guidelines. Other responsibilities include the development and dissemination of monthly detailed analysis and financial reports to provide coherent and concise financial data to project directors, faculty, research units and the Director of Finance. Incumbent is also responsible with exhibiting interpersonal skills needed to establish and maintain a dynamic and effective working relationship with faculty, staff, students, other campus units.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 3-5 years financial administration, accounting, or equivalent experience (Required)
• 1. Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, consultants, and subawards to coordinate and expedite tasks with associated central offices. (Required)
• 2. Demonstrated experience in acceptable accounting and business practices to provide guidance and direction in financial, contract and grant, and administrative issues. (Required)
• 3. Advanced working knowledge of contract and grant administration to direct and manage a nonlinear proposal process, prepare appropriate documents associated with a proposal, and coordinate submission (including web based) with cognizant University offices (Required)
• 4. Demonstrated experience to create financial reports for audiences at the executive management level, including trend analyses, forecasts, and accurately project ending balances. (Required)
• 5. Ability to prepare single project or program/project budgets, potentially involving multiple institutions, for extramural funds in accordance with University and funding agency guidelines and policies. (Required)
• 6. Demonstrated ability to manage multiple project budgets to synthesize data in a user-friendly format and use advanced financial and accounting skills to perform functions effectively. (Preferred)
• 7. Ability to compose, edit, disseminate materials using proper grammar, syntax, spelling and punctuation. (Required)
• 8. Ability to handle confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions. (Required)
• 9. Excellent interpersonal skills, communication skills, and usage of language to clearly and professionally convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solution (Required)
• 10. Demonstrated ability to work as part of a team in an integrated office environment and assist other administrative staff during peak workloads as needed. (Required)
• 11. Ability to independently validate expectations, problem solve obstacles, and follow-up to completion and/or proactively report status of assignments/projects. (Required)
• 12. Demonstrated ability to work independently, establish priorities, meet fixed deadlines, and follow through tasks to completion often with frequent interruption. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and/or equivalent combination of education and experience (Required) Or

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00am - 5:00pm

Union/Policy Covered

RP-Research and Public Service PR