Lead Program Applications and Compliance Specialist

City of Burlington, Vermont; Burlington (VT); Hybrid; USD 44,000 - 49,000; Full time

Job summary

City of Burlington, Vermont is seeking a Lead Program Applications and Compliance Specialist to verify household eligibility for the Burlington Lead Program and manage applications, enrollment, and compliance tasks. This role includes project support, invoicing, grant tracking, and policy implementation aligned with HUD guidelines.

The position offers a Union-affiliated environment (AFSCME), a pay grade at $31.70–$35.33 hourly, and a remote option up to two days per week.

Qualifications

• Bachelor's degree in a related field.
• Two years of related professional experience.
• Experience with HUD housing programs is a plus.

Responsibilities

• Review and process all Burlington Lead Program applications.
• Verify participant eligibility with HUD income requirements.
• Collect income documents via phone, email, in-person, and mail.
• Outreach to property owners and tenants to boost participation.
• Assist with enrollment, contracting, and reporting requirements.
• Support policy development and document storage per HUD guidelines.
• Assist with relocation compliance and policy updates.
• Prepare and track invoices, purchase orders, and grant reports.
• Assist contract closings and permit close-out tasks.
• Support HUD project files and mortgage discharge processes.
• Develop and implement Lead Inspector/Risk Assessor duties when certified.

Skills

Communication skills

Diversity & inclusion

Organizational skills

Computer proficiency

Teamwork

Education

Bachelor's degree in a related field

Two years related professional experience

Job description

The Lead Program Applications and Compliance Specialist is responsible for verifying the eligibility of households in the Burlington Lead Program (BLP). The position develops, solicits and processes applications for the BLP and provides project management and compliance support for lead program projects.

Union Affiliation: American Federation of State County and Municipal Employees

Pay Grade 16: $31.70 - $35.33 Hourly

Remote Tier 3: Up to two (2) days remote/week

Enrollment

• Reviews and processes all Burlington Lead Program applications.
• Determines participant eligibility by verifying income sources per HUD requirements. Experience collecting income documents is preferred (Section 8, HUD, Benefits).
• Works closely with program participants to collect necessary income documents via phone, email, in-person and direct mail.
• Completes outreach to property owner and tenants to encourage participation in the program.
• Meets with program participants to help guide them through the application and enrollment process
• Assists with the development and implementation of relevant marketing and enrollment efforts for the program.
• Assists with the development and implementation of program policies and procedures for the collection, organization, and storage of personal information according to changing HUD guidelines.

Finance

• Completes invoicing and payment tracking for lead program projects.
• Create purchase ordersand tracks payments within the city financing software.
• Provides support with grant financial and project tracking.

Relocation

• Assists with the relocation of program participants while ensuring compliance with the federal Uniform Relocation Act requirements.
• Improve, streamline, and implement relocation policies and procedures.

Project Management

• Prepare commitment letters and other correspondences.
• Assist with the preparation of legal contracts including amendments, and attend and perform contract closings.
• Assist with the permitting process from the application stage to permit close-out.
• Assist Program staff with reporting requirements in preparing and providing reports to appropriate parties.
• Maintain HUD project files (electronic and paper) throughout the project to ensure completeness of files through grant close-out.
• Assist in the preparation and execution of mortgage discharges and subordination requests.
• Assist in the preparation and execution of Section 106 Historic Preservation reviews.
• Understand and assist in the implementation of current and updated HUD policy guidance.
• Interest in obtaining a Lead Inspector/Risk Assessor license.
• Perform Lead Inspector/Risk Assessor duties as needed, including the collection of dust samples, and interpreting testing results, once certified.

Non-Essential Job Functions

• Performs other duties as required.

• Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
• Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.
• Bachelor's degree in a related field and two (2) years related professional experience.
• Additional experience may be considered in place of a degree requirement on a two-for-one per year basis.
• Experience in income qualification, finance, historic preservation, environmental sciences, community development or construction management is a plus.
• Ability to effectively communicate with property owners and occupants to obtain sensitive and personal financial information via the phone, email and in-person.
• Ability to meet with and educate participants on the benefits of the program and the dangers of lead paint.
• Experience with the administration of federal programs and/or knowledge of housing programs a plus.
• Experience in the public sector preferred.
• Regular attendance is necessary and is essential to meeting the expectations of the job function.
• Ability to understand and comply withState, Federal &City standards, rules and regulations.
• Demonstrated organizational skills, with attention to detail.
• Proficiency with computer usage, including databases, word processing, spreadsheets, and email
• Ability to plan, organize and coordinate workload to meet deadlines.
• Ability to assume administrative responsibility for the Lead Program and carry out tasks with minimal instruction.
• Ability to communicate effectively both in writing and orally.
• Ability to resolve conflicts and adversarial opinions when working with contractors, property owners and tenants.
• Ability to work as a team and independently and to budget time and tasks.
• Ability and desire to obtain a VT Lead Inspector/ Risk Assessors license.
• Knowledge of building components and basic construction methods preferred.

Promoting a culture that reveres diversity and equity

The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable work-force that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services.

In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growing diversity to apply.

For accessibility information or alternative formats, please contact Human Resources Department at 802-540-2505 or [e-mail].