Lead Practice Assistant Pinehills Primary Care

Medical Care of Boston Management Corporation; Massachusetts; On-site; USD 30,000 - 41,000; Full time

Job summary

Beth Israel Lahey Health is seeking a Patient Services Assistant to support practice operations and deliver high-quality service to patients. The role involves greeting patients, handling check-in and scheduling, and coordinating referrals within a compassionate care environment.

Candidate will assist with payments, maintain accurate demographic data, and support practice leadership in daily operations. A professional demeanor and ability to work well in a team are essential.

Qualifications

• High School diploma or GED required.
• 3-5 years related work experience required.
• Experience with computer systems including web-based apps and Microsoft Office (Outlook, Word, Excel, PowerPoint or Access).
• Certificate 1 Medical Admin Assistant Cert preferred.

Responsibilities

• Greet patients and visitors; perform check-in, registration, scheduling, verification of demographic information and fiscal data.
• Schedule, reschedule and cancel appointments with effort to accommodate patient and provider needs.
• Collect co-payments and enter referrals; maintain welcoming reception area and accurate information.

Skills

Written Communications

Oral Communications

Team Work

Customer Service

Knowledge of procedures

Stress management

Education

High School diploma or GED

Medical Admin Assistant Cert

Tools

Microsoft Office

Job description

Job Summary:

Reports to (one of the following): Practice Manager or Ambulatory Practice Coordinator with input from assigned physician, nurses or other health care providers. Responsible for delivering the highest quality service to patients while contributing to the smooth functioning of practice operations.

Essential Responsibilities:

Serves as a role model/mentor, providing support, training and sharing knowledge with other Practice Assistants. May act as a group leader in absence of the Practice Manager or Coordinator. Collaborates with team; solicits thoughts and ideas from others and incorporates them to produce quality processes. Acts as team leader for small projects. Delegates daily tasks, scheduling and coverage. Greets patients and visitors in a manner that demonstrates courtesy, service, respect and privacy. Serves as a central communication source in the delivery of patient care by being responsive, accessible and visible. Provides accurate information, directions and/or guidance and follows up promptly to ensure that needs have been met. Performs check in, registration, scheduling, verification of demographic information and fiscal data utilizing a computer system. Collects co-payments following standards for co-payment processing. Schedules, reschedules and cancels appointments making every effort to accommodate patient and provider needs. Obtains and enters referrals. Maintains clean and welcoming physical environment of the reception area. Maintains signage and clarity of information displayed in reception area. Monitors audio or visual images for appropriate programming and volume levels to ensure a non-intrusive and calming environment. Contacts the appropriate departments when repairs or services are needed and follows through on these tasks.

Other responsibilities will vary by practice and may include, but are not limited to:

• Check out, schedules necessary follow up appointments, referrals, prior authorizations.
• Provides patient with any relevant educational materials as indicated, visit ticket entry, medical records preparation.

Required Qualifications:

• High School diploma or GED required.
• Certificate 1 Medical Admin Assistant Cert preferred.
• 3-5 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

• 3-5 years experience in a healthcare or service/hospitality environment.

Competencies:

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving.
• Ability to remain calm in stressful situations.

Physical Nature of the Job:

Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus.

Pay Range: $22.05 - $29.68

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Additional Information

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.