Lead Police Records & Compliance Supervisor

City-of-Sacrament; Sacramento (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

City of Sacramento is seeking a Senior Police Records Supervisor to oversee the Police Records Section, plan staffing, supervise personnel, and ensure compliance with laws, policies, and release procedures.

The role requires extensive experience in police records, supervisory responsibilities, and the ability to coordinate with court and CLETS systems. Nine months probation and a California driver’s license are required.

Qualifications

• Five (5) years police related work experience with at least one (1) year performing the full range of first-line supervisory-level duties and responsibilities related to police records preparation and maintenance.
• Driver License: Possession of a valid California Class C Driver’s License at the time of appointment.
• Probationary period: nine (9) months of probation at a satisfactory performance level prior to permanent status.

Responsibilities

• Plan, assign, review and evaluate the work of subordinate supervisors and employees.
• Lead, supervise, oversee and provide technical work direction and technical training to lower-level and new employees.
• Administer personnel transactions and functions for the assigned unit; maintain unit personnel files and other records.
• Recommend and implement informal and formal disciplinary actions.
• Ensure personnel understand and comply with the policies related to releasing records information.
• Assist higher-level managers in defining problems, recommending solutions, and establishing procedures for problem areas.
• Develop and revise functional training material and conduct training courses.
• Assist with the development and revision of policies and procedures pertaining to records.
• Understand, efficiently use, and train subordinate staff how to use the various computerized police systems.
• Respond to complex, non-routine records functions inquiries and requests.
• Evaluate the work of subordinate staff to insure work standards are being met and to determine training needs.
• Coordinate and schedule adequate coverage for the police records function, maintain attendance records, and monitor the use of paid overtime.
• Prepare performance evaluations, employee appraisals, and counseling for assigned subordinates.
• Research, compile, and analyze data for special projects, and collect and assemble date and background material for a variety of reports.
• Appear in court and testify when required.
• Test and evaluate records management software and software updates.
• Administer computer system security for the Police Department.
• Merge and separate persons in the records management system to ensure local criminal histories are accurately maintained.
• Respond to public records requests, coordinate discovery for traffic court and coordinate the testing of new or updated police records management software.
• Serve as the Agency Terminal Coordinator for the department’s access to the California Law Enforcement Telecommunications System (CLETS).
• Provide exceptional customer service to those contacted in the course of work.

Skills

Supervisory experience

Training

Disciplinary actions

Written communication

Interagency coordination

Tools

Police records software

Office software

Job description

City of Sacramento is seeking a Senior Police Records Supervisor to oversee the Police Records Section, plan staffing, supervise personnel, and ensure compliance with laws, policies, and release procedures.

The role requires extensive experience in police records, supervisory responsibilities, and the ability to coordinate with court and CLETS systems. Nine months probation and a California driver’s license are required.