Lead Office Assistant | Team Lead for Admin & Projects

County of San Mateo

Belmont (CA)

On-site

USD 52,000 - 70,000

Full time

7 days ago

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Job summary

County of San Mateo, Human Services Agency, seeks a Lead Office Assistant for the Mid County Regional office in San Mateo. The role leads a small office support team, assigns and reviews work, and ensures timely, accurate clerical outputs across departments.

Ideal candidate will have strong computer skills (Word, Excel), experience with databases and CalSAWS/MEDS, and proven ability to train staff and implement processes and procedures in a fast-paced county environment.

Qualifications

One year journey level general office support experience.
Typing 40 wpm or better as per departmental note.

Responsibilities

Provide lead direction, training and work review to a small office support staff; organize and assign work, set priorities and follow up to ensure coordination and completion of assigned work.
Provide input into selection decisions, performance evaluations and corrective action matters.
Develop and implement office processes and procedures.
Perform difficult or complex office support work and assist with special office projects as assigned.
Research and assemble information from a variety of sources for the completion of forms or the preparation of reports; make arithmetic or statistical calculations.
Provide information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
Organize and maintain various departmental files.
Type correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter, word processor or computer terminal.
Proofread and check typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
Enter and retrieve data and prepare reports using an on-line or personal computer system; review such reports for accuracy and make corrections as required.
Attend to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
Act as receptionist and receive and screen visitors and telephone calls and direct the caller to the proper person or personally handle the call.
Process forms and record such as work orders, purchase requisitions and others related to the organizational unit; operate standard office equipment.
Perform related duties as assigned.