Lead Office Administrator

Kenco; Southaven (MS); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Job summary

Kenco Logistics is seeking a Lead Office Administrator to coordinate daily administrative and operational support across warehouse, inventory, and site leadership teams. The role emphasizes accurate reporting, invoice processing, and KPI communication to drive continuous improvement.

The position involves cross-functional tasks, vendor interaction, meeting preparation, and event planning, with a focus on delivering efficient office operations within a dynamic logistics environment.

Qualifications

• High School Diploma or GED required; associates degree preferred.
• 3–5 years related experience in distribution/office admin.
• Strong MS Office skills (Excel, Word, Outlook, PowerPoint).
• Experience with warehouse/inventory systems is a plus.
• Ability to motivate and train staff and manage multiple tasks.

Responsibilities

• Receive work assignments from management and disseminate tasks to warehouse and administrative staff.
• Collaborate with inventory, operations and continuous improvement teams as needed.
• Create and update daily reports for site leadership.
• Update metric and communication boards for visibility.
• Process vendor invoices and assist with purchase orders and payments.
• Generate financial and production reports as needed.
• Plan employee events and coordinate meetings as requested.
• Greet visitors and manage mail and supplies.

Skills

MS Office

Excel

Outlook

PowerPoint

Data entry

Customer service

Team leadership

Education

High School Diploma or GED

Associate degree preferred

Tools

WMS systems

Job description

At Kenco Logistics, you’re more than just a team member—you’re part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward—one shipment at a time.About the PositionThe Lead Office Administrator will be responsible for but not limited to coordinating daily administrative and operational support across warehouse, inventory, and site leadership teams. The role is expected to maintain accurate reporting, process invoices and purchase orders, and ensures smooth communication through metric boards and visitor assistance. The position will support audits, employee events, and cross-functional tasks while managing office supplies and mail duties. The role will also work with site leadership in KPI reporting to aid continuous improvement and operational efficiency.FunctionsReceive work assignments from management and disseminate tasks to warehouse and administrative staff.Collaborate with and administratively support the inventory, operations and continuous improvement departments as needed.Create and update daily reports for site leadership.Update various metric and communication boards.Perform data entry into various programs for order processing.Cross train in other roles for back-up assistance when needed.Greet and assist site visitors, vendors, and guests.Track and order office supplies.Sort mail/packages and deliver accordingly and prepare outgoing mail/packages.Prepare and generate customer invoices.Process all vendor invoices and prepare for payment.Generate financial and production reports as needed.Assist, prepare and participate in overall program audits and/or site communication tasks.Generate and track purchase orders for the facility and complete reports.Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current.Plan employee events and coordinate meetings as requested by management.Other duties as assigned by management.QualificationsHigh School Diploma or GED required, associates degree preferred.3-5 years prior related experience and/or training in a distribution environmentStrong technical skills utilizing MS Office – Excel, PowerPoint, Outlook, & Word.Experience using warehouse, transportation, and inventory management systems preferred.Ability to motivate, train, leads, and evaluates the performance of RDC warehouse associates.Ability to interact with all levels of staff and external customers in a courteous and professional manner.Must have strong customer service skills and the ability to interact with customers frequently.Ability to act as a change agent and drive continual improvement.Ability to manage, coordinate, and prioritize multiple tasks without direct supervision.Ability to communicate with tact, diplomacy, and authority, when necessary.CompetenciesAction Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.Collaborates – Building partnerships and working collaboratively with other to meet shared objectives.Decision Quality – Making good and timely decisions that keep the organization moving forward.Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations.Benefits offered:Medical insurance including HSA, HRA and FSA accountsSupplemental insurance including critical illness, hospital indemnity, accidental injuryDental InsuranceVision InsuranceBasic Life and Supplemental LifeShort Term and Long Term DisabilityPaid Parental Leave401(k)Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)Employer Paid Holidays- 10 daysKenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company.Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law.https://www.eeoc.gov/posterEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/