Lead Office Administrator

KLS Kenco Logistic Services, LLC; Southaven (MS); On-site; USD 42,000 - 59,000; Full time

Benefits offered by this job

Medical insurance including HSA, HRA,F

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Parental Leave

401(k)

Paid Time Off

Holidays

Job summary

Kenco Logistics in Southaven, MS seeks a Lead Office Administrator to coordinate daily administrative and operational support across warehouse and site leadership teams. You will maintain accurate reporting, process invoices and purchase orders, and support audits and cross-functional tasks.

The role emphasizes KPI reporting, communication, and efficiency improvements, with responsibilities spanning office operations, vendor management, and visitor assistance, while collaborating with management

Qualifications

• High School Diploma or GED required; associates degree preferred.
• 3-5 years prior related experience in a distribution environment.
• Strong technical skills using MS Office (Excel, PowerPoint, Outlook, Word).
• Experience with warehouse, transportation, and inventory management systems preferred.
• Ability to motivate, train, lead, and evaluate RDC warehouse staff.

Responsibilities

• Receive work assignments from management and disseminate tasks to warehouse and administrative staff.
• Collaborate with and administratively support the inventory, operations and continuous improvement departments as needed.
• Create and update daily reports for site leadership.
• Update various metric and communication boards.
• Perform data entry into various programs for order processing.
• Cross train in other roles for back-up assistance when needed.
• Greet and assist site visitors, vendors, and guests.
• Track and order office supplies.
• Sort mail/packages and deliver accordingly and prepare outgoing mail/packages.
• Prepare and generate customer invoices.
• Process all vendor invoices and prepare for payment.
• Generate financial and production reports as needed.
• Assist, prepare and participate in overall program audits and/or site communication tasks.
• Generate and track purchase orders for the facility and complete reports.
• Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current.
• Plan employee events and coordinate meetings as requested by management.
• Other duties as assigned by management.

Skills

MS Office

Data entry

Communication

Leadership

Cross-functional

Education

High School Diploma or GED

Associates degree preferred

Tools

Warehouse software

Inventory systems

Job description

At Kenco Logistics, you're more than just a team member-you're part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward- one shipment at a time.

About the Position

The Lead Office Administrator will be responsible for but not limited to coordinating daily administrative and operational support across warehouse, inventory, and site leadership teams. The role is expected to maintain accurate reporting, process invoices and purchase orders, and ensures smooth communication through metric boards and visitor assistance. The position will support audits, employee events, and cross-functional tasks while managing office supplies and mail duties. The role will also work with site leadership in KPI reporting to aid continuous improvement and operational efficiency.

Functions

• Receive work assignments from management and disseminate tasks to warehouse and administrative staff.
• Collaborate with and administratively support the inventory, operations and continuous improvement departments as needed.
• Create and update daily reports for site leadership.
• Update various metric and communication boards.
• Perform data entry into various programs for order processing.
• Cross train in other roles for back-up assistance when needed.
• Greet and assist site visitors, vendors, and guests.
• Track and order office supplies.
• Sort mail/packages and deliver accordingly and prepare outgoing mail/packages.
• Prepare and generate customer invoices.
• Process all vendor invoices and prepare for payment.
• Generate financial and production reports as needed.
• Assist, prepare and participate in overall program audits and/or site communication tasks.
• Generate and track purchase orders for the facility and complete reports.
• Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current.
• Plan employee events and coordinate meetings as requested by management.
• Other duties as assigned by management.

Qualifications

• High School Diploma or GED required, associates degree preferred.
• 3-5 years prior related experience and/or training in a distribution environment.
• Strong technical skills utilizing MS Office - Excel, PowerPoint, Outlook, & Word.
• Experience using warehouse, transportation, and inventory management systems preferred.
• Ability to motivate, train, leads, and evaluates the performance of RDC warehouse associates.
• Ability to interact with all levels of staff and external customers in a courteous and professional manner.
• Must have strong customer service skills and the ability to interact with customers frequently.
• Ability to act as a change agent and drive continual improvement.
• Ability to manage, coordinate, and prioritize multiple tasks without direct supervision.
• Ability to communicate with tact, diplomacy, and authority, when necessary.

Competencies

• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Collaborates - Building partnerships and working collaboratively with other to meet shared objectives.
• Decision Quality - Making good and timely decisions that keep the organization moving forward.
• Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.

Benefits offered:

• Medical insurance including HSA, HRA and FSA accounts
• Supplemental insurance including critical illness, hospital indemnity, accidental injury
• Dental Insurance
• Vision Insurance
• Basic Life and Supplemental Life
• Short Term and Long Term Disability
• Paid Parental Leave
• 401(k)
• Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)
• Employer Paid Holidays- 10 days

Kenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company.

Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law.

Please click the image to download the EEOC 'Know Your Rights; Discrimination is Illegal' posting. https://www.eeoc.gov/poster

For California residents please enter or copy/paste the address below into your address bar Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco's privacy policy. https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/

About Kenco

Kenco is a Great Place to Work® certified company, a recognition driven by the feedback and experiences of our associates and one that reflects our people-first culture. Every day, our people push our business forward. Our dedicated workforce has been a cornerstone of our culture and an essential part of what makes Kenco so special. From the distribution floor to the boardroom, we are committed to inclusivity in our workforce, ensuring every one of our associates is empowered to have their voices heard. Through our diverse backgrounds, we're able to leverage the strengths of every team member to devise creative solutions to any on- and off-site challenge- making Kenco a unified community where our people can grow together and make us stronger every day.