Lead Medical Assistant

UnitedHealth Group; Littleton (CO); On-site; USD 37,000 - 67,000; Full time

Benefits offered by this job

Benefits package

401k contribution

Equity stock purchase

Job summary

UnitedHealth Group's Summit Rheumatology Clinic in Littleton, CO is seeking a Lead Medical Assistant who will oversee daily clinic operations, patient flow, and staff coordination. Hours are Monday through Thursday, 7:00–5:30, with a 10-hour shift.

You will act as the primary resource for Medical Assistants, ensure accurate EMR documentation, manage referrals, and support providers during procedures while maintaining high standards of patient care.

Qualifications

• Graduation from an accredited medical assistant program.
• 3+ years related experience in clinical settings.
• 1+ year of leadership experience.

Responsibilities

• Coordinate and oversee daily clinic operations to ensure efficient workflows.
• Serve as the first point of contact for day-to-day clinic operations.
• Manage patient flow, keep appointments on schedule, and answer calls.
• Assign Medical Assistant duties and provider pairings to maximize access.
• Document patient assessments and vital signs for provider review.
• Assist with examinations, specimens, and clinical procedures.
• Process tasks: specimen collection, blood draws, referrals, prior authorizations.
• Maintain EMR documentation and patient records with accuracy.
• Coordinate referrals and infusion-related activities to ensure continuity.
• Monitor tasks, emails, and provider requests to complete care timely.
• Review KPIs and performance metrics to guide priorities.
• Maintain exam rooms and lab spaces in clean, compliant state.
• Oversee supply inventory and restock as needed.
• Collaborate with multiple departments to resolve operational issues.
• Communicate priorities and updates to staff daily.
• Ensure end-of-day reconciliation and secure the clinic.

Skills

Leadership experience

Clinic operations

Patient care excellence

Staff management

EMR documentation

Education

Graduation from an accredited medical assistant program

Job description

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us in making healthcare work better for everyone through people-led, responsible AI while Caring. Connecting. Growing together.

The Lead Medical Assistant provides both clinical and operational leadership to support efficient clinic operations, exceptional patient care, and provider productivity. This role serves as the primary resource for Medical Assistants and clinic staff, overseeing daily workflows, staffing, patient flow, and administrative functions while maintaining high standards of patient service and clinical quality.

This position will work at: Summit Rheumatology Clinic, 991 Southpark Dr, Littleton, COAZ

Hours for this position: Monday - Thursday, 7:00-5:30 (10 hour shift)

Primary Responsibilities:

• Coordinate and oversee daily clinic operations by reviewing provider schedules, staffing coverage, patient volumes, and operational priorities to ensure efficient workflow and adequate support for providers and staff
• Serve as the first point of contact for day-to-day clinic operations, addressing patient concerns, staff issues, and operational challenges in a timely and professional manner
• Manage patient flow throughout the clinic, ensuring appointments remain on schedule, phones are answered promptly, and patients receive efficient, high-quality care
• Assign Medical Assistant responsibilities, provider pairings, and specialty clinic schedules to maximize workflow efficiency and patient access
• Collect and document patient assessment data including vital signs, height, weight, medication reconciliation, chief complaints, and other relevant information for provider review
• Prepare patients for examinations and procedures by obtaining specimens, assisting with positioning, reviewing medications, and supporting providers during clinical procedures
• Perform clinical support duties including specimen collection, blood draws, laboratory processing, medication refill requests, referrals, prior authorizations, and patient assistance program documentation
• Maintain accurate and timely documentation in the electronic medical record, including treatments, patient concerns, test results, provider orders, and follow-up actions
• Coordinate referrals, infusion-related activities, enrollment programs, and other specialty services to ensure continuity of patient care
• Monitor electronic task queues, provider requests, emails, and other communications to ensure timely completion of patient care and administrative tasks
• Review clinic performance metrics, operational reports, and key performance indicators (KPIs) to identify priorities and support organizational goals
• Maintain exam rooms, treatment areas, and laboratory spaces in a clean, organized, and compliant manner
• Oversee inventory management for clinical, laboratory, and office supplies, including monitoring stock levels, restocking materials, and submitting supply orders as needed
• Collaborate with providers, leadership, vendors, pharmaceutical representatives, information technology, and other departments to support clinic operations and resolve issues
• Facilitate daily communication with staff regarding clinic priorities, workflow updates, and operational expectations
• Ensure completion of end-of-day responsibilities, including encounter reconciliation, documentation review, resolution of outstanding patient issues, schedule readiness, scanning, paperwork completion, and securing the clinic

Leadership Expectations:

• Demonstrate strong leadership, organizational, communication, and problem-solving skills
• Promote a patient-centered culture focused on quality, safety, service excellence, and teamwork
• Support staff development, accountability, and adherence to clinical and organizational policies and procedures
• Serve as a resource and mentor for Medical Assistants and other clinic staff while fostering collaboration and operational excellence

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• Graduation from an accredited medical assistant program
• 3+ years related experience
• 1+ years of leadership experience

Preferred Qualifications:

• Current MA Certification
• BLS/CPR required upon hire

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $18 - $32 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

Application Deadline:

This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and help make the health system work better for everyone. Together, we are shaping the future of healthcare by harnessing technology and innovation to make care simpler to navigate, more affordable and more connected for the people we serve. We are committed to creating an inclusive workplace where everyone feels welcomed, valued, heard and respected, empowering people to bring their authentic selves to work and strengthening our collective impact through diverse talents, backgrounds, experiences and perspectives.

UnitedHealth Group and its affiliated brands are an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group and its affiliated brands are a drug-free workplace. Candidates are required to pass a drug test before beginning employment.