Lead Medical Assistant

The Jane Pauley Community Health Center, Inc; Gimco City (IN); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Purpose-driven work

Robust benefits package

Generous PTO

401(k) with employer contribution

Life and disability coverage

Job summary

The Jane Pauley Community Health Center, Inc in Indiana is seeking a Lead Medical Assistant to support patient care and MA operations, mentoring staff and ensuring efficient workflows.

You will coordinate clinical tasks, lead training, maintain documentation, and support vaccine management while upholding HIPAA and safety standards in a collaborative, mission-driven culture.

Qualifications

• Certified CMA or RMA Medical Assistant with current credentials.
• Graduate of ABHES or CAAHEP Medical Assistant program.
• High school diploma or equivalent required.
• BLS certification required.

Responsibilities

• Serve as a positive role model and primary point of support for Medical Assistant team.
• Foster open, respectful communication between clinical and administrative teams.
• Collaborate with front office, clinical providers, and leadership to support patient care.
• Lead training, onboarding, and mentorship of new Medical Assistants.
• Identify workflow inefficiencies and implement process improvements.
• Assist with inventory management and vaccine compliance monitoring.
• Support quality assurance, safety standards, and regulatory readiness.
• Promote team-oriented, service-focused culture aligned with mission and values.
• Monitor daily patient flow and resolve scheduling or triage issues.
• Participate in clinical huddles, meetings, and quality improvement initiatives.
• Ensure documentation and adherence to HIPAA, OSHA, and regulatory standards.
• Act as liaison between MA team and clinic leadership; provide feedback.
• Perform routine audits of workflows, documentation, and patient interactions.
• Assist with vaccine management and reconciliation, including temperature logs.
• Support coordination of student and externship placements.

Skills

VFC knowledge

CHIRP knowledge

VOMS familiarity

Computer literacy & data entry

Ambulatory care experience

Education

CMA or RMA Medical Assistant certification

ABHES or CAAHEP MA program graduate

High school diploma or equivalent

American Heart Association BLS certification

Job description

Empowering communities through accessible, inclusive, and compassionate care, this is the work we do every day.

At Jane Pauley Community Health Center , every role is connected to something bigger. As a Federally Qualified Health Center (FQHC), we deliver integrated, whole-person care to individuals and families across Indiana, regardless of income or insurance status.

Our teams work at the intersection of clinical excellence and community impact, supporting underserved populations while building a culture rooted in collaboration, respect, and growth. Here, you are not just joining a workplace, you are becoming part of a mission that truly matters.

The Lead Medical Assistant is a key member of the clinical team, supporting both patient care and Medical Assistant operations. This role is responsible for fostering a collaborative, service-oriented environment while mentoring Medical Assistant staff, ensuring efficient workflows, and promoting adherence to clinical protocols. The Lead MA plays an essential role in clinical coordination, training, communication, and ensuring high-quality patient care.

Job Responsibilities (include but are not limited to)

• Serve as a positive role model and primary point of support for Medical Assistant team members.
• Foster open, respectful, and effective communication between clinical and administrative teams.
• Collaborate with front office staff, clinical providers, and leadership to support efficient and coordinated patient care.
• Lead training, onboarding, and ongoing mentorship of new Medical Assistants to ensure workflow understanding and protocol compliance.
• Identify workflow inefficiencies or care gaps and work with leadership to implement process improvements.
• Assist with inventory management, including ordering clinical supplies and monitoring vaccine compliance (VFC, CHIRP).
• Support quality assurance initiatives, safety standards, and regulatory readiness efforts.
• Promote a team-oriented, service-focused culture aligned with organizational mission and values.
• Monitor daily patient flow and assist in resolving scheduling or triage issues to maintain clinic efficiency.
• Participate in clinical huddles, team meetings, and quality improvement initiatives.
• Ensure proper documentation and adherence to HIPAA, OSHA, and all regulatory standards.
• Act as a liaison between the MA team and clinic leadership, elevating concerns and providing timely feedback.
• Perform routine audits of clinical workflows, documentation, and patient interactions to ensure consistency and protocol adherence.
• Assist with vaccine management and reconciliation, including temperature log monitoring and compliance with storage guidelines.
• Support coordination of student and externship placements, providing onboarding and oversight as needed.

Minimum Qualifications:

• Certified (CMA) or Registered (RMA) Medical Assistant
• Graduate of an accreditedABHES or CAAHEP Medical Assistant program
• High school diploma or equivalent required
• American Heart Association BLS certificationrequired
• Knowledge of standard clinical, lab, and medical procedures
• Computer literacy and accurate data entry skills required
• Familiarity withVFC, CHIRP, and VOMS systemsstrongly preferred
• Minimum of 3 years’ experience in an ambulatory care setting preferred

Why You’ll Love Working Here

• Purpose-driven work that directly impacts access to care across our communities
• Robust benefits package (medical, dental, vision) designed to support you and your family
• Generous PTO because we believe caring for others starts with caring for yourself
• 401(k) with employer contribution to help you plan for what’s ahead
• Life and disability coverage for peace of mind

Here, you are not just filling a role—you are helping shape healthier communities and advancing equitable care every day!