Lead - Leasing Administration

低; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

A global sports brand is seeking a Lead in Lease Administration to manage lease documentation and maintain records. Join a dynamic Real Estate team focused on innovation and efficiency in lease management. This role is essential for ensuring compliance and fostering collaborative relationships with finance and accounting teams.

Benefits

Support for physical and mental well-being

Growth and development opportunities

Qualifications

• 4+ years in lease administration, ideally in retail.
• Well-versed in lease contracts from real estate, construction, and legal perspective.
• Experience building new processes is preferred.

Responsibilities

• Oversee and manage all lease administration aspects.
• Track critical lease dates and inform stakeholders.
• Collaborate with accounting for timely processing of payments.

Skills

Real estate experience

Lease administration

Data integrity

Tools

Visual Lease

Job description

Join our fast-growing global sports brand as a Lead, Lease Administration. You’ll play a key role within the Real Estate team with the primary goal of overseeing and managing all aspects of lease administration for On’s real estate portfolio. This includes timely processing of lease documentation, maintaining lease records, and optimizing lease administration processes with our Finance and Accounting partners.

Your Mission

• Support the development and implementation of standardized global procedures for lease administration, focusing on efficient and accurate processes.
• Manage the entry and maintenance of our lease management system, ensuring data integrity and regional accessibility.
• Track critical lease dates (e.g., rent commencement, option deadlines, expirations, renewals, terminations, tenant improvement reimbursements) and proactively inform relevant stakeholders of required actions, providing regular reports and updates.
• Validate all lease requirements have been fulfilled in the lead-up to possession of the site and post-delivery, coordinating with relevant regional teams to ensure compliance.
• Collaborate closely with the accounting team to ensure the timely processing of rent payments and other lease-related financial transactions, providing necessary documentation and support.
• Serve as the primary point of contact for accounting regarding lease-related inquiries and issue resolution with landlords, facilitating communication and resolving discrepancies.

Your story

• 4+ years of real estate experience (e.g., in-house, brokerage, development) in a lease administration capacity, ideally in a retail and workplace or comparable environment.
• Well-versed in lease contracts from a real estate, construction, and legal perspective.
• Familiar working within lease administration software tools (e.g., Visual Lease).
• Comfortable building new processes from scratch with past experience across regions.

About the Team

Joining the Real Estate Development team at On means embracing a different approach. We do not simply adhere to traditional Real Estate practices; instead, we strive to build, grow, enable, and empower our teams to drive On's future. As part of Operations, Real Estate is regarded as a strategic navigator to all global spaces for On, helping to design, develop, build, and lead facilities for our retail spaces, retail partner spaces, office spaces, and beyond. Our team is growing. Come along for the journey.

Retail is a pretty young channel for On. With true startup vibes, we’re thinking big but staying agile to balance foundational moves with rapid expansion. It’s a learning curve, but embracing failures and celebrating wins is our fuel.

Just by the banks of the Limmat you’ll find our largest global hub in Zürich West – On Labs – where you can hike up 12 floors through our custom-built spiral trail.

Retail Merchandising and Sales Planning Senior Lead

We think outside the box when we're hiring. Don't think about what you were doing before. Think about what we can improve every day. We're incentivized to make mistakes, to fix them, to be open about it and help each other.

What we offer

On is a place that is centered around growth and progress. We offer an environment designed to give people the tools to develop holistically – to stay active, to learn, explore and innovate. Our distinctive approach combines a supportive, team-oriented atmosphere, with access to personal self-care for both physical and mental well-being, so each person is led by purpose.

On is an Equal Opportunity Employer. We are committed to creating a work environment that is fair and inclusive, where all decisions related to recruitment, advancement, and retention are free of discrimination.

We want to set everyone up for success, so here’s the lowdown on how we hire. Our process is a two-way street – bringing you into our culture, while helping us learn how you think.

Our full process can last about eight weeks from application to offer, because we care about getting it right. These steps explain how we usually do things.

Before you get started, feel free to consider if you want to work with us. Strange question? Well, we give people a lot of space to navigate their day-to-day and that style isn't for everyone. We want you to be passionate about what you do and be sure this is the right fit. Because when skills and passion combine – it creates that 'Wow' moment.

Step One:

It starts with you...

You'll start by submitting your application to a specific role.

We try to keep this step as simple as possible. We do get a lot of applications, but we review them all. We ask that you allow around 14 days for us to come back to you with a response. If you are a good fit to the role, someone will follow up with you within that window. If you didn't receive a reply, or were unsuccessful this time around, we encourage you to look for other possible matches at On.