Lead Health Information Specialist

Datavant; Hicksville (NY); On-site; USD 23,000 - 29,000; Full time

Job summary

Datavant in Hicksville, NY is seeking a Lead Health Information Specialist to oversee ROI operations, ensure HIPAA-compliant processing of medical record requests, and mentor the ROI team. This on-site role requires local travel, strong organization, and ability to train new staff.

Responsibilities include call support, inventory oversight, handling confidential data, and collaborating with clients and clinical staff to meet quality and turnaround targets. Prior HIM/ROI experience is preferred.

Qualifications

• High school diploma or equivalent is required.
• Willingness to travel locally on a weekly basis as needed.
• Strong understanding of HIPAA and patient confidentiality requirements.
• Experience with ROI workflows and data handling is preferred.
• Must pass annual HIPAA exam and a 90-day ROI Certification with a qualifying score.

Responsibilities

• Provide call support and assist with ROI-related inquiries.
• Process medical record requests accurately and confidentially in compliance with HIPAA.
• Assist Supervisor with inventory management and queue prioritization.
• Serve as a resource on ROI workflows, EMR navigation, SOPs, and best practices.
• Support client and internal escalations with timely follow-up and clear communication.
• Assist with training and onboarding of new hires, including mentoring.
• Facilitate team training sessions to reinforce compliance and quality standards.

Skills

HIPAA knowledge

Attention to detail

Communication skills

Team leadership

Computer skills

Education

High school diploma or equivalent

Job description

Datavant is the data collaboration platform trusted for healthcare. Guided by our mission to make the world's health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem - including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient's request for their medical records to powering the AI revolution in healthcare, Datavantters are building the future of how data is connected and used to improve health. By joining Datavant today, you're stepping onto a driven and highly collaborative team that is passionate about creating transformative change in healthcare.

Location: Hicksville, NY Work Model: On-Site with Travel (Local travel required) Schedule: Monday-Friday | 8:30 AM - 5:00 PM | EST Status: Full-Time

As a Lead Health Information Specialist (LHIS), you will play a critical role in supporting daily operations and ensuring the accuracy, compliance, and timely delivery of medical information. This role combines hands‑on Release of Information (ROI) work with leadership support, training, and team coordination.

You will:

• Providing call support and assisting with ROI-related inquiries
• Processing medical record requests accurately and confidentially in compliance with HIPAA
• Assisting the Supervisor with inventory management, including Healthsource queue oversight and prioritization of urgent requests
• Serving as a subject‑matter resource for team members on ROI workflows, EMR navigation, SOPs, and best practices
• Supporting client and internal escalations with timely follow‑up and clear communication
• Assisting with training and onboarding of new hires, including mentoring and coaching
• Facilitating team training sessions and ongoing education to reinforce compliance and quality standards
• Performing data entry, faxing, scanning, and other administrative duties as needed
• Maintaining professionalism and effective communication with patients, providers, and clinical staff
• Supporting overall team productivity and quality goals

What you will bring to the table:

• High school diploma or equivalent. (Must be from an Accredited Institute recognized by the State Dept. of Education.)
• Willingness and ability to travel locally on a weekly basis as needed
• Proficiency with computers, email systems, and standard office equipment
• Strong understanding of HIPAA and patient confidentiality requirements
• Ability to handle sensitive information with discretion and professionalism
• Ability to stay organized while working quickly. Strong attention to detail is also required.
• Passing annual Introductory HIPAA examination. (Testing to be given annually in accordance with employee review.)
• Required to take and pass a 90-day ROI Certification course with a score of 85% or higher.
• To ensure the safety of patients and staff, many of our clients require post‑offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case‑by‑case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy‑related medical conditions, and/or religion.

Bonus points if:

• Prior experience in healthcare, medical records, HIM, or Release of Information (ROI) required
• Supervisory or lead experience strongly preferred
• Previous production/metric-based work experience.
• In‑person customer service experience.
• Ability to build relationships with on‑site clients and customers.
• Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role.

The estimated base pay range per hour for this role is: $17—$21 USD

To ensure the safety of patients and staff, many of our clients require post‑offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case‑by‑case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy‑related medical conditions, and/or religion.

This job is not eligible for employment sponsorship.

Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay.

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