Lead Expense Management Analyst

Office of the New York City Comptroller; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Investment Analyst to join their dynamic Bureau of Asset Management. This role involves overseeing a substantial investment portfolio, ensuring accurate processing of invoices, and contributing to the financial integrity of the New York City Retirement Systems. The ideal candidate will possess a strong foundation in investment management, excellent analytical skills, and the ability to thrive in a collaborative environment. Join a team committed to excellence and make a significant impact on the financial operations of the city.

Benefits

Public Service Loan Forgiveness

Training and Development Opportunities

Diversity and Inclusion Initiatives

Qualifications

• Bachelor's degree with 24 credits in finance or related fields.
• One year of experience in investment activities required.

Responsibilities

• Verify and process Investment Manager invoices.
• Prepare and review payment processing metrics.
• Assist in managing Expense Management processes.

Skills

Investment Management

Accounting

Financial Analysis

Project Management

Microsoft Excel

Communication Skills

Education

Bachelor's Degree in Accounting or Finance

Tools

mystatestreet

Job description

Open to Internal Applicants Only: All applicants for this position must be current employees of the Office of the New York City Comptroller serving in a permanent (not provisional) Investment Analyst title.

Please clearly indicate your permanent civil service title on your resume and cover letter.

The Bureau of Asset Management (BAM) is responsible for oversight of the Investment Portfolios of the New York City Retirement Systems (Systems). This approximately $254 billion total portfolio is managed primarily by external Investment Managers and is largely invested in publicly traded securities with additional allocations to private equity, real assets, infrastructure, hedge funds, and opportunistic fixed income investments. In addition, approximately $10 billion of city funds are invested internally.

The Expense Management team is responsible for the verification and payment of Investment Manager and other external service provider invoices related to the New York City Retirement System’s Investment Portfolio and the verification of accounting records related to these fees.

Reporting directly to the Group Head of Expense Management, responsibilities of the position include, but are not limited to, the following:


- Receives and verifies Investment Manager and other external service provider invoices;

- Ensures that current Schedule A contracts are available for verification of invoices;

- Prepares invoice verification worksheets for verification of fees;

- Initiates and approves payment of fees in the payment processing system;

- Reviews Custodian’s set up for accrual of investment management fees;

- Provides updates to Custodian’s system for the accurate accrual of fees;

- Performs reconciliation of fee accruals and payments;

- Prepares adjustments for accurate accounting of fee accruals;

- Provides reporting/metrics on payment processing;

- Prepares and process cash sweeps for Alternative accounts and performs other transfers as needed

- Assist Expense Management Group Head in managing the processes and training team members;

- Performs other related duties and functions as required.

QUALIFICATIONS:
Open to Internal Applicants Only: All applicants for this position must be current employees of the Office of the New York City Comptroller serving in a permanent (not provisional) Investment Analyst title. Please clearly indicate your permanent civil service title on your resume and cover letter.

INVESTMENT ANALYST - 40925

Minimum Qualifications

1. A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in accounting, business administration, economics, finance, law, mathematics, and/or statistics and one year of satisfactory full-time experience in investment activities of a governmental agency, financial institution, or brokerage firm; or

2. A baccalaureate degree from an accredited college or university and two years of satisfactory full-time experience in investment activities of a governmental agency, financial institution or brokerage firm.

Special Note:
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one additional year of full-time experience in investment activities of a governmental agency, financial institution or brokerage firm.

Special Note:
To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least two additional years of full-time
experience in investment activities of a governmental agency, financial institution or brokerage firm.

Preferred Skills

Open to Internal Applicants Only: All applicants for this position must be current employees of the Office of the New York City Comptroller serving in a permanent (not provisional) Investment Analyst title.

Please clearly indicate your permanent civil service title on your resume and cover letter.

The Bureau of Asset Management (BAM) is responsible for oversight of the Investment Portfolios of the New York City Retirement Systems (Systems). This approximately $254 billion total portfolio is managed primarily by external Investment Managers and is largely invested in publicly traded securities with additional allocations to private equity, real assets, infrastructure, hedge funds, and opportunistic fixed income investments. In addition, approximately $10 billion of city funds are invested internally.

The Expense Management team is responsible for the verification and payment of Investment Manager and other external service provider invoices related to the New York City Retirement System’s Investment Portfolio and the verification of accounting records related to these fees.

Reporting directly to the Group Head of Expense Management, responsibilities of the position include, but are not limited to, the following:


- Receives and verifies Investment Manager and other external service provider invoices;

- Ensures that current Schedule A contracts are available for verification of invoices;

- Prepares invoice verification worksheets for verification of fees;

- Initiates and approves payment of fees in the payment processing system;

- Reviews Custodian’s set up for accrual of investment management fees;

- Provides updates to Custodian’s system for the accurate accrual of fees;

- Performs reconciliation of fee accruals and payments;

- Prepares adjustments for accurate accounting of fee accruals;

- Provides reporting/metrics on payment processing;

- Prepares and process cash sweeps for Alternative accounts and performs other transfers as needed

- Assist Expense Management Group Head in managing the processes and training team members;

- Performs other related duties and functions as required.

QUALIFICATIONS:
Open to Internal Applicants Only: All applicants for this position must be current employees of the Office of the New York City Comptroller serving in a permanent (not provisional) Investment Analyst title. Please clearly indicate your permanent civil service title on your resume and cover letter.

INVESTMENT ANALYST - 40925

Minimum Qualifications

1. A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in accounting, business administration, economics, finance, law, mathematics, and/or statistics and one year of satisfactory full-time experience in investment activities of a governmental agency, financial institution, or brokerage firm; or

2. A baccalaureate degree from an accredited college or university and two years of satisfactory full-time experience in investment activities of a governmental agency, financial institution or brokerage firm.

Special Note:
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one additional year of full-time experience in investment activities of a governmental agency, financial institution or brokerage firm.

Special Note:
To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least two additional years of full-time
experience in investment activities of a governmental agency, financial institution or brokerage firm.

Preferred Skills
- Familiarity with mystatestreet and other asset management tools is preferred.- Project management skills and demonstrated ability to multitask across various functional areas is ideal- Strong communications skills with ability to assist in leading discussions and proposing solutions- Excellent Microsoft Office (Excel, PowerPoint) computer skills at the user level.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID

711004

Title code

40925

INVESTMENT ANALYST

Title classification

Competitive-1

Business title

Lead Expense Management Analyst

04/25/2025

• Experience level: Experienced (non-manager)

Job level

02

Number of positions

1

Work location

• Category: Finance, Accounting, & Procurement