Lead Event Producer

RTS; United States; Remote; USD 135,000 - 155,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k plan

Flexible work schedule

Generous PTO

Remote-first culture

Job summary

Evo is seeking a Lead Event Producer to serve as the project leader behind Evo’s flagship live events. You will drive cross-functional alignment across Product, Marketing, Ops, Broadcast, and Business Development from concept to on-site delivery.

The role requires governance of master schedules, event features, show programming, and on-site experiential builds with a focus on budget adherence and exceptional execution. Remote-first culture with national scope.

Qualifications

• 10+ years of experience leading large-scale live event productions
• Demonstrated mastery of building and managing integrated project schedules with budget and milestone accountability
• Excellent communication and relationship-management skills with senior executives and external partners
• Strong track record with complex project budgets, licensing deliverables, and event fulfillment

Responsibilities

• Lead end-to-end master event schedule and align GTM marketing timelines with event milestones
• Coordinate across Product, Ops, Creative, Marketing, and Broadcast to resolve dependencies and avoid bottlenecks
• Translate partner agreements into clear cross-functional operational plans and ensure seamless delivery of partner assets
• Oversee budgets, vendor contracts, and contractor allocations to maximize value while maintaining quality
• Direct on-site delivery and lead post-event debriefs to refine the playbook

Skills

Live event production

Budget management

Cross-functional leadership

Stakeholder management

Job description

About Evo

For more than 20 years, the Evolution Championship Series (Evo) has produced the largest and longest-running fighting game tournament conventions in the world. Our events are gathering points where players, fans, publishers, developers, creators, and brands come together to celebrate fighting games and the communities that make them thrive.

Beyond our flagship live events, Evo continues to expand how we create, celebrate, and grow fighting game fandom around the world.

Role Overview

As the Lead Event Producer, your primary remit will be to serve as the project leader and operational engine behind Evo’s flagship live events. You will be at the center, driving cross-functional alignment across Product, Marketing, Event Operations, Broadcast Production, and Business Development from initial concept through to on-site delivery.

This role sits within the Evo Product & Community organization and acts as the connective tissue across all internal and external workstreams. You will ensure that master project milestones, event product features, show programming and on-site experiential builds land on schedule, within budget, and to the highest standard of execution.

The ideal candidate combines deep live event project governance with commercial acumen, a collaborative leadership style, and an understanding of the competitive video games landscape.

Reporting Structure

You will report to Evo’s General Manager.

Key Responsibilities

Strategic Project Leadership

• Build, own, and govern the end-to-end master event schedule, aligning Go-to-Market (GTM) marketing timelines, event feature rollouts, stage build-outs, and broadcast production milestones.
• Serve as the primary coordination point across Product, Event Ops, Creative, Marketing, and Broadcast to resolve dependencies, eliminate resource bottlenecks, and prevent operational friction.
• Serve as the central intake and evaluation point when project requirements shift (e.g., last-minute stage reveals, tournament bracket expansions, or venue adjustments), assessing downstream impacts across broadcast, ops, and budget.
• Proactively identify delivery bottlenecks and operational risks well ahead of event windows, implementing practical solutions to maintain delivery excellence.
• Develop and refine standardized event intake briefs, RACI matrices, and project documentation templates across the organization.

Show & Business Partnerships Delivery Support

• Support Business Development and Product by translating external partner agreements, including game publisher showcases, strategic partner activations, and regional operating partnerships, into clear cross-functional operational plans.
• Coordinate across Broadcast, Creative, and Event Ops to ensure partner deliverables (stage share-of-voice, show floor footprints, digital broadcast assets, and promotional integrations) land seamlessly without compromising tournament flow.
• Partner with internal account managers to monitor and confirm the accurate on-site and on-stream delivery of all contracted partner inventory and experiential commitments.

Financial Management & Tracking

• Manage and track the overall event project budget, monitoring departmental allocations across Ops, Marketing, Product, and Broadcast to ensure financial discipline.
• Partner with internal department leads to review vendor contracts, production scopes, and contractor allocations to maximize commercial value while maintaining event quality.
• Oversee milestone sign-offs, operating partner financial tracking, and reconciliation for external event production costs as required.
• Work closely with Finance to audit and reconcile final event production expenditures and partner fulfillment reports against initial baseline budgets.

On-Site Delivery & Post-Event Reporting

• Support and direct on-site event delivery as needed, managing escalations and ensuring real-time cross-departmental coordination (e.g., broadcast and product).
• Maintain clear operational swimlanes with Event Operations on venue logistics and tournament floor flow, and with Broadcast Production on control room and stream execution.
• Lead cross-functional post-mortems and reconcile operational deliverables to continuously refine and standardize Evo’s master event delivery playbook.

Qualifications

• 10+ years of experience leading large-scale live event productions, complex multidisciplinary programs, or major experiential entertainment projects (agency, sports, or live video games background strongly preferred).
• Demonstrated mastery of building and managing integrated, multi-workstream project schedules with strict budget and milestone accountability.
• Exceptional communication, negotiation, and relationship-management skills, with the credibility to influence senior executives, game publishers, and external partners.
• Strong track record managing complex project budgets and understanding commercial contracts, licensing deliverables, and event fulfillment.
• Solid working literacy across live broadcast, digital content workflows, creative design pipelines, tournament operations, and venue general contracting.
• Ability to navigate fast-paced live production environments with structured problem-solving and sound judgment.
• Passion for gaming, esports, entertainment, creator culture, or adjacent industries.

Compensation

The salary for this role is $135,000 to $155,000, based on experience and qualifications.

Benefits

• Medical, Dental, Vision and Life Insurance
• 401k plan available for employee contributions
• Flexible work schedule
• Generous PTO and company-observed holidays
• Remote-first culture