Lead Editor, Editorial Quality & Standards - Remote

spectrum-science-communications; United States; Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Monthly cell phone reimbursement

Flexible time off

Sabbatical after 7 years

Parental leave (13 weeks)

Job summary

Spectrum Science is seeking a Lead Editor to provide expert editorial and proofreading support for clinical trial marketing and patient recruitment materials. You will guide editors, ensure accuracy, and uphold editorial standards across multi-channel deliverables.

Responsibilities include overseeing freelance editors, refining processes, and ensuring client-ready output while complying with branding and regulatory guidelines. Strong attention to detail and collaboration are essential.

Qualifications

• 5+ years of editorial, quality control, production, or operations experience in healthcare marketing, pharmaceutical advertising, or regulated communications.
• Understanding of clinical trial recruitment and retention materials preferred.
• Experience reviewing regulated and compliance-sensitive content.
• Exceptional attention to detail with the ability to identify editorial errors and broader executional risks.
• Strong knowledge of proofreading, editorial standards, and quality assurance workflows.
• Familiarity with MLR/legal/regulatory review processes preferred.
• Experience in fast-paced agency or marketing environments.
• Ability to manage multiple projects and tight deadlines while maintaining accuracy.
• Strong communication and collaboration skills.
• Experience overseeing or coordinating freelance of fulltime editorial resources preferred.
• Experience developing or supporting editorial and creative quality standards, processes, and best practices.
• Proficiency with Microsoft Office, Adobe Acrobat, and proofing platforms such as Ziflow.
• Understanding of print and digital workflows.
• Ability to review content and functional execution, including links, forms, and routing logic, while applying AMA standards.
• Familiarity with accessibility standards and QA best practices.
• Process-oriented mindset focused on operational excellence and continuous improvement.
• Experience reviewing print production files for accuracy, completeness, and consistency with approved creative and production specifications.

Responsibilities

• Provide comprehensive editorial and proofreading review of clinical trial marketing and patient recruitment materials throughout creative development and prior to client delivery or launch.
• Review materials for: Grammar, spelling, punctuation, syntax, formatting, accuracy, clarity, content consistency, AMA and applicable editorial standards, protocol and IRB-approved language adherence, regulatory and legal requirements, brand and style guideline alignment, cross-channel consistency, links, dates, references, DISCLAIMERS, contact information, and other critical details.
• Validate that requested edits, comments, and approvals are accurately incorporated and align with approved source materials.
• Review deliverables across email, web, digital and social advertising, print, patient recruitment materials, and presentations.
• Review both content and visual execution, identifying formatting, layout, hierarchy, consistency, and image/copy alignment issues.
• Partner with Creative, Client Services, Delivery, and Production to resolve editorial issues and ensure materials are accurate and client-ready.
• Ensure deliverables are editorially polished, accurate, consistent, and client-ready.
• Support and improve the editorial review process, identifying opportunities to catch issues earlier and improve consistency throughout development.
• Develop, maintain, and reinforce editorial standards, processes, checklists, style guides, and best practices to improve consistency and reduce errors and rework.
• Provide editorial oversight and guidance to freelance editors and proofreaders, including training, reviewing work, providing feedback, and helping ensure consistent application of editorial standards.

Job description

Spectrum Science is seeking a Lead Editor to provide expert editorial and proofreading support for clinical trial marketing and patient recruitment materials. You will guide editors, ensure accuracy, and uphold editorial standards across multi-channel deliverables.

Responsibilities include overseeing freelance editors, refining processes, and ensuring client-ready output while complying with branding and regulatory guidelines. Strong attention to detail and collaboration are essential.