Lead Court Clerk – Caseflow & Records Management

Ottawa County; Grand Haven (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

Ottawa County in Grand Haven, MI is seeking a dedicated Court Clerk Lead to supervise clerks, manage caseflow for criminal, civil, and traffic matters, and ensure procedural compliance with court rules.

You will guide staff, handle complex citations, and coordinate across departments to maintain accurate case records and prepare cases for mediations, while meeting professional standards and confidentiality requirements.

Qualifications

• Excellent customer relation skills.
• Knowledge of Michigan Code of Criminal Procedure.
• Knowledge of Michigan Court Rules and Michigan Department of State TrafficBenchbook.
• Good working knowledge of court administrative procedures and practices.
• Fast and accurate keyboarding skills.
• Accurate mathematical skills.
• Knowledge of document imaging protocols and practices.
• Knowledge of privacy requirements related to court records.
• Computer literacy and facility in word processing, spreadsheets and database management.
• Knowledge of court recording protocols and requirements.
• LEIN knowledge.
• Good time management and organizational skills.
• Good verbal and written communications skills.
• Excellent interpersonal and human relations skills.
• Ability to interact positively with judges, attorneys, prosecutors, law enforcement officers, employees, defendants and the public.

Responsibilities

• Lead processing and case flow management for misdemeanors, felonies, civil, small claims and landlord/tenant cases.
• Distribute traffic citations and assign tasks, handling more complex citations.
• Explain Court policies and procedures to customers by phone and in person.
• Abstract judgments for the Secretary of State’s Office.
• Verify or correct abstracts for the Secretary of State’s Office.
• Research Michigan codes and rules related to civil and criminal matters.
• Prepare cases for mediations.
• Assist other clerks in resolving complex issues in filing and processing documents.
• Assist in developing procedures for case processing and record maintenance.
• May serve as LEIN TAC officer and ensure certification compliance.
• Perform all functions of the District Court Clerk I.

Skills

Customer relations

Criminal procedure knowledge

Court rules knowledge

Typing speed

Mathematical skills

Document imaging protocols

Privacy requirements

Computer literacy

Court recording knowledge

LEIN knowledge

Time management

Verbal and written communication

Interpersonal skills

Diverse stakeholder interaction

Education

High school diploma or GED with post-secondary training

Tools

Word processing

Spreadsheet

Database management

Job description

Ottawa County in Grand Haven, MI is seeking a dedicated Court Clerk Lead to supervise clerks, manage caseflow for criminal, civil, and traffic matters, and ensure procedural compliance with court rules.

You will guide staff, handle complex citations, and coordinate across departments to maintain accurate case records and prepare cases for mediations, while meeting professional standards and confidentiality requirements.