Lead Coordinator for the University Honors Program

The University of Texas at El Paso; El Paso (TX); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical, Prescription, Life Insurance

Voluntary Benefits: Dental, Vision

Retirement Programs

Paid Vacation & Sick Leave

Paid Holidays

Employee Discounts & Perks

Employee Education Assistance

Job summary

The University of Texas at El Paso seeks a motivated administrative coordinator for the Honors Program in El Paso, on-site. Under limited supervision, you will coordinate communications, events, and reporting, supporting the UHP Manager and Faculty Director.

Responsibilities include planning welcome and graduation events, maintaining records, generating management reports, and ensuring compliance with university policies while using Microsoft Office and institutional systems.

Qualifications

• Bachelor’s Degree required.
• 0-2 years of related experience or equivalent combination.
• Ability to learn and use institutional software systems.
• Strong coordination and communication skills across stakeholders.

Responsibilities

• Coordinate communications across stakeholders and partners at the university.
• Plan and coordinate student welcome, capstone and graduation events.
• Provide frontline student support for tracking High Impact Practice participation.
• Maintain scheduling and communication around UHP admission each term.
• Support the UHP Program Manager and Faculty Director as needed.
• Coordinate meetings of committees and mentors.
• Prepare management and productivity reports and studies.
• Create documents following organizational standards and branding.

Skills

Coordination

Communication

Event Planning

Scheduling

Documentation

Microsoft Office

Education

Bachelor’s Degree

Tools

Institutional software systems

Job description

Position Information

Hiring Department: Honors Program

Reports To: University Honors Program Manager

Job Location: El Paso, Texas (On Site)

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm.

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $40,480 Annually.

Required Application Materials

• Resume
• List of three references

Position Summary

Under limited supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility. Serves as University Honors Program (UHP) key support for coordinating communication across stakeholders and partners at the university, including faculty, staff, and students.

Planning and coordination of student welcome events, capstone events, and graduation-related events.

Frontline student support for tracking High Impact Practice participation in university systems (such as Minetracker).

Maintaining scheduling and communication around admission to the UHP each term, in collaboration with the leaders in each college.

Providing direct support to the UHP Program Manager and the Faculty Director of the UHP, as needed.

Coordinating meetings of the University Honors Faculty Council, the Peer Mentors, and the Faculty Honors Fellows.

Coordinating the preparation of management and productivity reports and studies.

Creating documents and materials that follow organizational standards and branding.

Coordinating the implementation of techniques for evaluating business functions or division or department activities.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complying with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications

Education: Bachelor’s Degree.

Experience: 0-2 years of related experience; or equivalent combination of education and experience.

Why Pick UTEP

The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

What UTEP Offers

Miner Perks and Benefits

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at [phone], by email at [e-mail] , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at [e-mail] .