Lead Client Service Representative

Vicar Operating, Inc. dba VCA; Colorado; On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision and paid vacation/sick days

401(k)

Generous employee pet discounts

Job summary

VCA All Pets in Colorado seeks a Client Service Representative Lead to elevate client interactions and support the medical team. You will mentor staff, improve service delivery, and maintain a welcoming front office in a busy hospital and doggy daycare setting.

You’ll partner with doctors and technicians to ensure a positive, efficient patient and client experience, and you’ll lead by example in professionalism, accountability, and teamwork.

Qualifications

• Excellent knowledge of client service and communication center operations.
• Strong organizational skills and attention to detail.
• Strong client relations and interpersonal skills.
• Excellent oral and written communication skills.
• Intermediate to expert computer skills.
• Strong leadership and team support skills.
• Ability to coach, mentor, and support team members.
• Self-starter with the ability to work independently and as part of a team.
• Strong client service background.
• Ability to handle multiple priorities in a fast-paced environment.
• Ability to lift up to 40 pounds.
• Previous leadership or supervisory experience preferred.
• Minimum of 2 years of client service experience preferred.
• Minimum of 2 years of veterinary experience preferred.

Responsibilities

• Support the day‑to‑day operations of the client service areas and maintain strong relationships throughout the hospital & our doggy daycare.
• Assist with interviewing, training, coaching, developing, mentoring, and supporting Client Service team members.
• Provide on‑the‑job training to help develop team members' skills and reinforce client service standards.
• Assist the Hospital Manager with daily hospital operations.
• Support front office workflow and ensure consistent execution of policies, procedures, and protocols.
• Assist with resolving client concerns and communicate trends or opportunities to hospital leadership.
• Identify potential problems, workflow concerns, and client service needs, and provide recommendations to leadership.
• Utilize sound judgment when making decisions that support the best interests of the hospital, clients, and patients.
• Coach and support team members while encouraging accountability and teamwork.
• Assist with performance feedback and development conversations for Client Service team members.
• Assist with maintaining reporting tools and operational resources needed to support business goals.
• Support accurate communication of financial information to clients and medical team members.
• Act as a liaison between Client Service and other departments.
• Assist with maintaining a positive, organized, and efficient front office environment.
• Serve as a role model by demonstrating professionalism, accountability, teamwork, and exceptional customer service.
• Hospital maintenance (including removal of animal waste) and ensuring that facility is neat and clean at all times—both inside and outside.

Skills

Client service

Leadership

Coaching

Training

Communication

Organization

Interpersonal skills

Computer skills

Multitasking

Veterinary experience

Job description

About VCA:

We are seeking a highly experienced personable “service extraordinaire\" Client Service Professional to join our team as a full-time Client Service Representative Lead.

At VCA Animal Hospitals, we’re passionate about delivering world‑class veterinary care while supporting the people who make it possible. As part of Mars Veterinary Health, we’re committed to helping our teams grow while making a lasting impact on pets and the people who love them.

About Our Hospital:

VCA All Pets is a 2‑doctor practice providing high-quality veterinary care including preventive medicine, surgery, dentistry, diagnostics, and compassionate client service. We pride ourselves on creating a collaborative, supportive environment where team members can learn and grow. We also offer Doggy Daycare that offers a fun, safe, and engaging environment where your dog can socialize, stay active, and enjoy supervised playtime throughout the day. We also offer additional services like nail trims, go‑home baths, and nap time to make your pet's stay extra special!

Why We Need You:

As the face of VCA All Pets, the Client Service Representative Lead sets the tone for the practice as we build and maintain each customer’s trust and confidence in our abilities.

The Opportunity:

As a Customer Service Representative Lead you’ll play an important role in supporting our doctors and technicians while helping create a positive experience for pets and their families. This is a great opportunity for someone who loves animals, enjoys teamwork, and wants to grow in veterinary medicine.

What You’ll Do:

• Support the day‑to‑day operations of the client service areas and maintain strong relationships throughout the hospital & our doggy daycare.
• Assist with interviewing, training, coaching, developing, mentoring, and supporting Client Service team members.
• Provide on‑the‑job training to help develop team members' skills and reinforce client service standards.
• Assist the Hospital Manager with daily hospital operations.
• Support front office workflow and ensure consistent execution of policies, procedures, and protocols.
• Assist with resolving client concerns and communicate trends or opportunities to hospital leadership.
• Identify potential problems, workflow concerns, and client service needs, and provide recommendations to leadership.
• Utilize sound judgment when making decisions that support the best interests of the hospital, clients, and patients.
• Coach and support team members while encouraging accountability and teamwork.
• Assist with performance feedback and development conversations for Client Service team members.
• Assist with maintaining reporting tools and operational resources needed to support business goals.
• Support accurate communication of financial information to clients and medical team members.
• Act as a liaison between Client Service and other departments.
• Assist with maintaining a positive, organized, and efficient front office environment.
• Serve as a role model by demonstrating professionalism, accountability, teamwork, and exceptional customer service.
• Hospital maintenance (including removal of animal waste) and ensuring that facility is neat and clean at all times—both inside and outside.

Skills and Qualifications:

• Excellent knowledge of client service and communication center operations.
• Strong organizational skills and attention to detail.
• Strong client relations and interpersonal skills.
• Excellent oral and written communication skills.
• Intermediate to expert computer skills.
• Strong leadership and team support skills.
• Ability to coach, mentor, and support team members.
• Self‑starter with the ability to work independently and as part of a team.
• Strong client service background.
• Ability to handle multiple priorities in a fast‑paced environment.
• Ability to lift up to 40 pounds.
• Previous leadership or supervisory experience preferred.
• Minimum of 2 years of client service experience preferred.
• Minimum of 2 years of veterinary experience preferred.

Schedule Requirements:

This position requires flexibility based on the needs of the hospital. The Client Service Representative Lead must be available to support coverage needs, including Monday through Friday and rotating Saturdays. Weekend availability is required to support hospital operations and client service needs.

Compensation:

The anticipated hourly range for this position is $20.00 - $23.00 per hour, depending on experience, qualifications, skills, and business needs.

Benefits:

• Medical
• Dental
• Vision and paid vacation/sick days
• 401(k)
• Generous employee pet discounts

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer. For a complete EEO statement please see our career page at vcacareers.com.

A leader in veterinary care, VCA Animal Hospitals is committed to taking care of the future of veterinary medicine. We are a family of hometown animal hospitals determined to positively impact pets, people and our communities. From primary care to emergency, urgent and specialty care, VCA delivers world‑class medicine and hometown care to more than four million pets each year. We invest in cutting‑edge tools, training and technology that enable Associates across our national network of hospitals to lead the industry today and into tomorrow. Among our talented 35,000 Associates are nearly 7,000 veterinarians – including 500 who are board‑certified specialists – nearly 4,000 credentialed technicians and over 10,000 veterinary assistants – all dedicated to giving pets the very best in medical care. The future of veterinary medicine is in our hands. Join us.