Lead, Archival Processing & Special Projects

New York Public Library; New York (NY); On-site; USD 85,000 - 95,000; Full time

Job summary

The New York Public Library is seeking a Manager, Archival Processing and Special Projects to lead the AP team and advance access to the Library’s most distinctive collections. This is a full-time, on-site role reporting to Heather Lember, overseeing processing, accessioning, and project work across Library Services Center and other centers.

Ideal candidates will have a MLIS or archival training, 5+ years in archives, and 3+ years of supervisory experience, with strong knowledge of archival

Qualifications

• 5+ years of experience in an archives or manuscripts repository handling personal papers and organizational records.
• 3+ years supervising staff and managing projects.
• Strong background in archival processing and theory across analog, digital, and audio/moving image formats.
• Experience developing and conducting staff training in archival systems and standards.

Responsibilities

• Supervise staff processing new acquisitions and backlog collections, ensuring alignment with national standards and curatorial processing priorities.
• Recruit, hire, and manage processing staff for special projects, managing deliverables and timelines for archival processing grant-funded projects.
• Develop and help to maintain documentation for archival processing, ArchivesSpace, and accessioning on AP’s public GitHub documentation site.
• Conduct training on archival processing and descriptive systems for archivists across NYPL research divisions.
• Maintain archival metadata in all descriptive systems, including ArchivesSpace, Archives Portal, and the Research Catalog.
• Perform database queries and produce reports to inform description remediation priorities in support of data migration projects.
• Represent NYPL in committees, professional organizations, and conferences, keeping up-to-date with evolving standards and new developments in archives management.

Skills

Project management

Leadership

Communication skills

Attention to detail

Archival theory

SQL

Python

Education

MLIS / archival training

Tools

ArchivesSpace

FTK

OCLC Connexion

Sierra

RDA Toolkit

MARCEdit

Job description

The New York Public Library is seeking a Manager, Archival Processing and Special Projects to lead the AP team and advance access to the Library’s most distinctive collections. This is a full-time, on-site role reporting to Heather Lember, overseeing processing, accessioning, and project work across Library Services Center and other centers.

Ideal candidates will have a MLIS or archival training, 5+ years in archives, and 3+ years of supervisory experience, with strong knowledge of archival