Lead AP/Purchasing Agent

Avenue 360; Houston (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

Ein etabliertes Unternehmen im Gesundheitswesen sucht einen engagierten Einkäufer, der für die Beschaffung von Waren und Dienstleistungen verantwortlich ist. In dieser Rolle sind Sie für die Verhandlung mit Lieferanten, die Überwachung von Budgets und die Einhaltung von Vorschriften zuständig. Sie werden die Möglichkeit haben, Ihre analytischen Fähigkeiten und Ihr Verhandlungsgeschick einzusetzen, um die besten Ergebnisse für die Organisation zu erzielen. Ein dynamisches Arbeitsumfeld erwartet Sie, in dem Ihre Beiträge einen direkten Einfluss auf die Qualität der Dienstleistungen haben werden, die der Gemeinschaft angeboten werden.

Benefits

Generöse bezahlte Freizeit

Medizinische, zahnmedizinische und visuelle Versicherung

401K-Match bis zu 4%

Unternehmensfinanzierte Lebensversicherung

Unternehmensfinanzierte Kurz- und Langzeitinvaliditätsversicherung

Mitarbeiterunterstützungsprogramm

Qualifications

• Mindestens zwei Jahre Erfahrung im Einkauf.
• Fähigkeit, vertrauliche Informationen diskret zu behandeln.

Responsibilities

• Einkauf von hochwertigen Waren zu den niedrigsten Preisen.
• Überwachung und Analyse der Abteilungsbudgets.

Skills

Verhandlungsgeschick

Analytische Fähigkeiten

Mathematische Fähigkeiten

Selbstständigkeit

Kommunikationsfähigkeiten

Education

Bachelor-Abschluss in Rechnungswesen

Äquivalente Erfahrung

Tools

Buchhaltungssysteme

Computeranwendungen

Job description

About Us

Avenue 360 Health and Wellness is a 7-site community-based health system designated as a federally qualified health center (FQHC). Avenue 360 provides high-quality, caring services to promote healthy people and communities. Our 360-degree approach addresses medical, dental, behavioral health, and social service needs. Our compassionate care extends to those with and without insurance, and we believe income should not determine access to quality healthcare. Providing comprehensive, high-quality, and caring services is at the core of what we do, whether medical, dental, behavioral health, hospice care, or supportive housing programs.

What We Have to Offer

Our Compensation Package Includes:

• Generous Paid Time Off (11 paid holidays per year, 2 Floating Holidays, 14 paid Vacation days, 4 hours of Sick leave per month)
• Medical, Dental, and Vision insurance
• 401K match up to 4%
• Company-paid Life Insurance
• Company-paid Short Term and Long-Term Disability
• Employee Assistance Program

Overview

Ensure that the organization has the materials and services needed to function daily; negotiate vendor terms, prices, and schedules for delivery, using knowledge of budget and schedule requirements in a timely and professional manner, in compliance with State & Federal rules and regulations.

Duties and Responsibilities

1. Purchase high-quality merchandise at the lowest possible price and in correct quantities.
2. Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.
3. Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, distribution capabilities, and reputation.
4. Monitor and analyze departmental budgets for their user departments.
5. Maintain procurement documents.
6. Solicit written and telephone quotations.
7. Monitor and adhere to applicable laws and regulations.
8. Negotiate, renegotiate, and administer contracts with suppliers, vendors, and other representatives.
9. Monitor shipments to ensure timely delivery; trace shipments and follow up on undelivered goods.
10. Discuss defective or unacceptable goods or services with staff, users, and vendors to determine corrective actions.
11. Evaluate and monitor contract performance for compliance and potential changes.
12. Stay updated on marketing and pricing trends.
13. Write and review product specifications, maintaining technical knowledge of goods or services to be purchased.
14. Formulate policies and procedures for bid proposals and procurement.
15. Handle check requests and expense allocations.
16. Review check requests for completeness and correct coding before approval.
17. Issue payments after approval by the EVP Finance.
18. Maintain AP aging files to ensure invoices do not exceed 90 days.
19. Assist with outstandings checks and escheat files.
20. File check packets appropriately and update billing spreadsheets.
21. Maintain supporting documentation for agency purchases.
22. Assist staff with check requests and vendor setup in the accounting system.
23. Verify and maintain W-9 forms for vendors.
24. Assist with the preparation of the 1099 tax forms.
25. Compile monthly closing folders for review.
26. Evaluate cash needs and recommend transfer amounts as part of cash management.
27. Perform quality management activities.
28. Perform other tasks as assigned by the Controller.

Education, Experience, Licensure/Certification, and Skills/Abilities

Bachelor’s degree in accounting or equivalent experience with at least two years’ procurement experience. Familiarity with computer systems and software. Strong negotiation, analytical, and math skills. Ability to work independently, analyze situations, meet deadlines, plan and organize work, handle confidential information discreetly, and communicate effectively. A solid foundation in fund accounting is required.

Continuing Education and Training

Participation in required training by funding sources or licensing boards.