Lead Administrative Assistant - Remote

Lensa; Rochester (MN); Remote; USD 10,000 - 60,000; Full time

Job summary

A leading company in internet publishing is seeking a Lead Administrative Assistant to perform essential administrative tasks including scheduling, document preparation, and project support. This position requires strong organizational and communication skills with an emphasis on customer service and attention to detail. The role offers the flexibility of working 100% remote within the United States, making it an excellent opportunity for candidates seeking work-life balance.

Benefits

Health benefits

Flexible work schedule

Remote work options

Qualifications

• Requires high school diploma or G.E.D. with at least two years of administrative support experience.
• Strong communication, organizational, and interpersonal skills essential.
• Proficient use of business-related software for documents and databases.

Responsibilities

• Perform various non-clinical administrative support tasks including scheduling and coordination.
• Prepare documents and presentation materials; manage calendars and process invoices.
• Support departmental projects and maintain web pages and social media.

Skills

Organizational skills

Customer service

Communication

Interpersonal relations

Attention to detail

Education

High school diploma or G.E.D.

Associate’s degree in administrative, business, or medical-related program

Minimum two years’ experience in an administrative support role

Job description

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Mayo Clinic. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Provides oversight for daily activities of the office in the absence of or as directed by the office manager, supervisor, or assistant supervisor. Serves as a front-line resource to colleagues. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role.

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Demonstrates leadership potential, organizational skills, and ability to communicate effectively with others.Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.None required.

Exemption Status

Nonexempt

Compensation Detail

$22.57 - $30.45 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday Days

This position is 100% remote within the United States.

International Assignment

No

Recruiter

Shelly Weir

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Internet Publishing

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