Lead Administrative Assistant

Pepsi Bottling Ventures LLC; Salisbury (MD); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, vision insurance

Paid time off

Job summary

Pepsi Bottling Ventures LLC is seeking a Lead Administrative Assistant to join our team in the United States. You will oversee all administrative and finance functions at the local facility, ensuring payroll accuracy and smooth operations across locations.

This role requires an Office Manager background with accounting experience, strong organizational skills, and the ability to manage HR tasks, payroll, and vendor relations. Competitive benefits accompany a Pay rate of $22–$24 per hour.

Qualifications

• High School Diploma or GED required.
• Three (3) years experience in an Office Manager or Lead position with accounting experience preferred.
• Secretarial, administrative, and PC knowledge required.
• Strong problem-solving, communication, prioritization, and organizational skills.
• Attention to detail essential; must work hours necessary to complete tasks.
• Proficiency with numbers and accounting tasks (P&L) required.

Responsibilities

• Oversees all administrative and finance functions at the local facility.
• Reviews and edits Kronos punches to ensure payroll accuracy.
• Manages employment applications for each location.
• Generates and tracks purchase orders for each location.
• Supervises route settlement for accuracy and provides admin support to Regional Sales Manager.
• Provides cash room support and HR related tasks including new hire paperwork and personnel files.
• Ensures cash balances, audits petty cash, and supports accounts receivable.
• Coordinates workflow for administrative staff at each location.

Skills

Office management

Accounting

Secretarial knowledge

Administrative knowledge

PC proficiency

Attention to detail

Problem solving

Communication

Education

High School Diploma or GED

Tools

P&L spreadsheets

Job description

Unbottle YOUR Potential at Pepsi Bottling Ventures!

At Pepsi, we spread home-grown joy, in our special Pepsi Bottling Ventures way! Pepsi Bottling Ventures is the nation’s largest private bottler and distributor of Pepsi beverages. Pepsi Bottling Ventures is based in NC, SC, MD, & DE.

Job Description

Pepsi Bottling Ventures is seeking a Lead Administrative Assistant to join our team!

Who We Are

We are jointly owned by Suntory and PepsiCo. Suntory is a family-owned business founded in Japan more than 125 years ago that is known globally for their beverages and innovative spirit. PepsiCo has a 125-year plus legacy as a global leader in convenient foods and beverages. We represent Suntory’s non-alcoholic beverage industry in the United States and have an 80-year plus legacy of providing PepsiCo products to the Carolinas and beyond.

What We Do

We make, sell, and distribute PepsiCo and more beverages. We have the exclusive rights to make, sell, and distribute directly to stores in our territory the world-renowned PepsiCo and Keurig Dr. Pepper beverages. These exclusive rights make up the vast majority of our business and cover certain counties across five states. We also create our own beverages, producing and distributing them to our customers’ warehouses nationally. And we make, sell, and distribute to our customers’ warehouses a growing portfolio of beverages nationally. These beverages make up a small, but growing part of our business.

What Makes Us Unique

We bring you the beverages you love. We bring PepsiCo’s and Keurig Dr. Pepper’s beloved beverages and more to you and our customers. As a part of Suntory, we believe in dreaming big and boldly pursuing our dreams, growing for good, and giving back to society. We innovate to create new beverages, like our Nature’s Twist refreshing lemonade line, and we continuously expand our beverage portfolio to bring you and our customers joy.

What We Look for in Team Members

We value integrity, teamwork, accountability, creativity, and communication in all we do and expect the same from all team members. We’d love to receive your application and talk with you about your interest in the position if the overview below describes you.

Lead Administrative Assistant Role Overview

Oversees all administrative and finance functions at the local facility.

Day-to-Day Responsibilities

• Reviews and edits Kronos’ punches to ensure accuracy in employee pay.
• Responsible for the employment application process for each location.
• Creates and tracks purchase orders for each location.
• Supervises route settlement to ensure accuracy.
• Provides administrative support for respective Regional Sales Manager.
• Provides cash room support as needed.
• Provides Human Resource support by completing new hire paperwork, maintaining personnel files, and reports workers compensation claims.
• Ensures money received from drivers balances with each locations SAP Cash clear account.
• Audits petty cash and cash room each period to ensure money balances.
• Manages work flow for administrative assistants at each location.
• Retrieves hand-held information for inventory corrections or act as back-up as needed.
• Provides invoices and additional information to accounts receivable as needed.
• Works with Division Financial Process Manager and sales team to implement standard operating procedures.
• Other duties as assigned.

Required Qualifications

• High School Diploma or GED required.
• Three (3) years experience in an Office Manager or Lead position and Accounting experience preferred.
• Must have secretarial knowledge, administrative knowledge, and PC knowledge.
• Problem-solving, communication, prioritization, and organizational skills necessary.
• Must have attention to detail.
• Computer proficiency and aptitude in numbers, P&L spreadsheets, and accounting required.
• Must be able to work hours necessary to complete assigned tasks.

Compensation and Benefits

• Paid time off, including holidays, vacation days, personal days, parental leave, and bereavement leave
• 401(k) with a company match
• Medical, prescription, dental, and vision insurance options, as well as supplemental health plan options, including accident, critical illness, and hospitalization
• Saving and spending accounts
• Company-paid telemedicine services
• Free counseling and information services
• Wellness program
• Company-paid life insurance
• Company-paid disability coverage
• Adoption assistance
• Education assistance
• Legal service plan option

Pay advance option $22-$24 an hour

Unfortunately, we will be unable to offer visa sponsorships to candidates.

EOE M/F/D/V

Pepsi Bottling Ventures is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. All employment decisions are based on valid job‑related requirements.

If you are a qualified individual with a disability or a disabled veteran and is unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by calling 1-800-662-8792 or via e‑mail at [e-mail].