Lead Accounts Receivable Analyst III

Utah; Salt Lake City (UT); On-site; USD 32,000 - 46,000; Full time

Job summary

The University of Utah is seeking a Lead Accounts Receivable Analyst III to support the Grants & Contracts Accounting team. This full-time role is based on campus in Salt Lake City, with a daytime schedule and potential hybrid after training.

Responsibilities include overseeing AR processes, billing statements, reconciliations, and collaboration across offices to ensure accurate cash draws and timely payments.

Qualifications

• Bachelor’s degree (or equivalency) with related work experience.
• Strong knowledge of accounting principles and Excel proficiency.
• Experience with PeopleSoft or ERP/financial systems.
• Ability to analyze complex financial data and generate reports.
• Effective communication with internal and external stakeholders.

Responsibilities

• Assist with training and leading Core Finance/Accounts Receivable team.
• Reconcile general holding accounts monthly.
• Prepare and process letters of credit draw invoices and billing statements.
• Review billing information for accuracy and completeness.
• Address billing issues and respond to customer questions promptly.
• Support rollout of automated billing tools and workflows.
• Coordinate with Grants and Contracts Accounting and Research Management.
• Maintain organized records of all billing activities and documentation.
• Ensure timely and accurate cash draws and receivables management.
• Apply payments to research projects accurately and timely.
• Support audits and closeout processes with reconciliations and materials.
• Maintain information in PeopleSoft/eAward and related systems.
• Contribute to process improvements and participate in training/testing.

Skills

Accounting principles

Advanced Excel

Financial reconciliations

Transaction analysis

Financial reporting

Education

Bachelor’s degree or equivalent

Tools

PeopleSoft

ERP/Financial systems

Data extraction

Query development

Report analysis

Job description

Open Date: 11/12/2026

Requisition Number: PRN46756B

Job Title: Billing Analysts

Working Title: Lead Accounts Receivable Analyst III

Career Progression Track: P00

Track Level: P3 - Career

FLSA Code: Nonexempt

Patient Sensitive Job Code?: No

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: M-F 8-5, Some hybrid available after training is completed.

VP Area: President

Department: 00359 - Grants & Contracts Accounting

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: $23.04 - $33.73

Close Date: 01/12/2027

Job Summary

The University of Utah is one of the nation’s premier public research universities, with more than $700 million in annual research expenditures and a bold trajectory toward $1 billion. The Office of Research Management & Compliance ( RMC ) serves as the University’s central post-award finance and compliance unit—ensuring that research funding is managed in accordance with federal, sponsor, and institutional requirements while supporting the university’s mission of discovery, innovation, and impact.

RMC partners closely with the Office of Sponsored Projects, the Controller’s Office, and college- and institute-level research administration teams to provide financial stewardship, compliance oversight, and operational excellence across the post-award lifecycle. We are modernizing our systems, reimagining our service model, and investing in people and process innovation to sustain the University’s growing research enterprise.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

• Assist with training and leading members of the Core Finance/ Accounts Receivable Team.

• Assist with monthly reconciling of general holding accounts.

• Assist with preparing and processing letter of credit draw invoices and billing statements for research sponsors.

• Review and evaluate billing information to ensure accuracy, completeness, and adherence to company guidelines

• Help address billing issues and respond to customer questions promptly

• Contribute to the rollout and optimization of automated billing tools and workflows

• Work closely with teams across Grants and Contracts Accounting and Research Management and Compliance to keep billing operations running smoothly

• Keep well-organized records of all billing activities and related documentation

• Coordinate proactively with RMC’s Grants and Contracts Officers to ensure timely and accurate cash draws, financial reporting, and receivables management

• Coordinate with Sponsors and University partners to ensure timely payment application across multiple projects and departments.

• Support audits, internal reviews, and closeout processes by providing reconciliations, documentation, and other required materials

• Maintain accurate and up-to-date information in the University’s financial and research systems (e.g., PeopleSoft, eAward, or comparable platforms)

• Contribute to process improvements by identifying recurring issues, proposing solutions, and participating in training or testing for new tools and workflows

• Provide strong customer service and cultivate positive relationships with internal and external partners while ensuring fiscal integrity and compliance to research guidelines.

• Demonstrate professionalism, accountability, and a commitment to collaboration, consistency, and continuous learning

• Ensure open Accounts Receivables items are collected in a timely manner

• Identify and apply payments to appropriate research projects in an accurate and timely manner

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Preferences

• Demonstrated strong knowledge of accounting principles, with advanced proficiency in Microsoft Excel, financial reconciliations, transaction analysis, and financial reporting.

• Experienced in using PeopleSoft and other ERP /financial systems, including data extraction, query development, and report analysis.

• Proven ability to analyze complex financial data, identify root causes of issues, and develop practical, effective solutions.

• Strong interpersonal, communication, and customer service skills, with the ability to clearly explain financial concepts and provide actionable guidance to both financial and non-financial stakeholders

Type: Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.