Lead Accounts Payable Administrator

Subaru; Camden (NJ); Hybrid; USD 59,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Pension, 401K match

Paid vacation and holidays

Tuition reimbursement

Employee discount programs

Job summary

Subaru in Camden, NJ is seeking an Accounts Payable professional to process invoices, manage payments, and perform monthly closings in a hybrid work setting. The role includes AP system administration, training staff, vendor relations, and supporting audits.

Responsibilities cover gift-card purchases, supplier data integrity in Oracle, and participation in large AP projects like T&E spend audits and Unclaimed Property tax returns across states.

Qualifications

• Bachelor's Degree in Accounting or Finance required or
• H.S. Diploma and at least six (6) years of relevant Accounting experience in lieu of degree required or
• 2-4 years of relevant Accounting experience with a Bachelor's degree required or
• years of relevant Accounting experience without a Bachelor's degree required

Responsibilities

• Facilitates and troubleshoots invoices through the Accounts Payable automation systems; researches non-standard invoices and system errors.
• Generates payments in Oracle that are transmitted to the bank (checks and ACH payments).
• Performs all month-end closing duties and collaborates with IT to ensure Oracle transactions are closed timely.
• Assists in the implementation and ongoing management of AP systems and integration with financial systems.
• Delegates and reviews work of staff; provides training on AP automation processes.
• Purchases and tracks gift cards for initiatives.
• Manages supplier master data in Oracle and keeps supplier records accurate.
• Coordinates with audit teams; prepares reports and documentation for inquiries.
• Delivers larger AP projects: T&E spend audits and quarterly reporting; Unclaimed Property tax returns for 50 states.

Job description

ABOUT SUBARU

Love. It’s what makes Subaru, Subaru®. As a leading auto brand in the US, we strive to be More Than a Car Company®. Subaru believes in being a positive force in the communities in which we live and work, not just with donations but with actions that set an example for others to follow. That’s what we call our Subaru Love Promise®.

Subaru is a globally renowned automobile manufacturer known for its commitment to innovation, safety, and sustainability. With a rich history dating back to 1953, Subaru has consistently pushed the boundaries of automotive engineering to deliver vehicles that offer not only exceptional performance but also a unique blend of utility and adventure.

Subaru's company culture is built on collaboration, diversity, and a shared passion for our product. We foster an inclusive environment that encourages employees to bring their unique perspectives and talents to the table. Our team members are driven by a common goal: to create exceptional vehicles that inspire and delight our customers.

SUMMARY

Performs Accounts Payable (A/P) functions which include processing invoices and payments through the payables automation system as well as processing expense reports and payments. Interacts with vendors and internal departments to resolve account discrepancies and facilitate the payment process. Performs financial (A/P) system testing as required. Liaisons with internal and external audit teams. Orders and tracks gift card purchases. Performs monthly closing duties. Oversees interns, junior staff, and temporary employees and provides training as needed for the A/P automation systems.

CORE RESPONSIBILITIES

• Facilitates and troubleshoots invoices through the Accounts Payable (A/P) automation systems (Oracle and Inspyrus). Researches non-standard invoices and system errors to investigate cause and provide a resolution.
• Generates payments in Oracle that are transmitted to the bank (including checks and ACH payments).
• Performs all month-end closing duties including processing open transactions in a timely manner, recording payments to the general ledger, and working closely with various areas of the business (including Information Technology [IT]) to facilitate month-end close. Ensures that transactions in Oracle are processed prior to closing the monthly periods.
• Assists in the implementation and ongoing management of A/P systems, ensuring smooth integration with existing financial systems.
• Delegates and reviews the work of interns, junior staff members, and temporary employees. Provides training on processes and functions within the A/P automation systems.
• Purchases and tracks gift cards for various initiatives, such as contests or awards.
• Administers the supplier master data records. This includes entering new suppliers into the Oracle system, facilitating banking information and related changes, and ensuring that supplier records are accurate and up to date.
• Works with internal and external audit teams to provide reports and documentation based on various inquiries and projects.
• Completes larger-scale A/P projects such as:
  • T&E Spend: Audits larger travel and expense (T&E) expenses for management prior to payment. Completes quarterly reporting and analysis of T&E spend. Responds to inquiries from departmental liaisons on T&E spend.
  • Unclaimed Property Tax: Prepares Unclaimed Property tax returns for 50 states on a bi-annual basis. Reports uncashed checks to the proper and relevant state and remits associated payments based on state filing regulations.

ADDITIONAL RESPONSIBILITIES

• Maintains detailed and uniform records of data for invoices, including emails and backup copies.
• Works with other departments on A/P-related inquiries. Prepares reports as needed.
• Performs system troubleshooting with IT when needed.

EDUCATION & EXPERIENCE REQUIREMENTS

• Bachelor's Degree in Accounting or Finance required or
• H.S. Diploma and at least six (6) years of relevant Accounting experience in lieu of degree required or
• 2-4 years of relevant Accounting experience with a Bachelor's degree required or
• years of relevant Accounting experience without a Bachelor's degree required

WORK SCHEDULE

Office Location: Camden, NJ apart of the Greater Philadelphia Area (Philly)

Hybrid Role: Remote work 2 days per week (after 90 days) Wednesday and Friday

COMPENSATION

The recruiting base salary range for this full-time position is $59,200 - $70,000 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on your performance. (Internal Job Grade: P1)

WHY JOIN US?

In addition to competitive salary and an incomparable culture, Subaru offers an amazing benefits package that includes:

Total Rewards & Benefits

• Medical, Dental, Vision Plans
• Pension, Profit Sharing, and 401K Match Offerings
• 15 Vacation days, 5 Floating Holidays, 5 Sick days, and 9 Company Holidays
• Tuition Reimbursement Program: Fifteen thousand dollar yearly benefit
• Vehicle Discount Programs

Learning & Development

• Professional growth and development opportunities
• Direct partnership with senior leadership
• Formal Mentorship Program
• LinkedIn Learning License

Visit our careers landing page for additional information about our compensation and benefit programs.