Law Office Legal Assistant

Law Offices of Jay S. Knispel, LLC; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A growing personal injury law firm in Midtown Manhattan is seeking a reliable Legal Assistant/Receptionist. The role includes managing front desk duties, assisting with pre-litigation tasks, and supporting the legal team. The ideal candidate should possess strong organizational and communication skills, and preferably some legal office experience. This full-time position offers hands-on training and long-term growth potential.

Benefits

Supportive team atmosphere

Hands-on training

Long-term career potential

Qualifications

• Previous experience in a law office, particularly in Personal Injury is a strong plus.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage front desk duties and direct phone calls.
• Perform telephone intakes for new potential cases.
• Assist with pre-litigation tasks and maintain case files.

Skills

Organizational skills

Communication skills

Attention to detail

Proficient with Microsoft Office

Client service skills

Tools

SmartAdvocate

Job description

Join to apply for the Law Office Legal Assistant role at Law Offices of Jay S. Knispel, LLC

Job Description
We are seeking a reliable, organized, and proactive Legal Assistant / Receptionist to join our team. This dual-role position is ideal for someone who enjoys both front-desk responsibilities and hands-on support in a legal setting. You will be the first point of contact for clients and visitors while also assisting in essential pre-litigation legal tasks.
Spanish-speaking is preferred, but not required, as we serve a diverse client base.

Key Responsibilities:

• Reception & Front Desk Duties:

• Answer and direct incoming phone calls in a courteous, professional manner
• Greet and assist clients and visitors as they arrive
• Manage office email correspondence and relay messages to appropriate team members
• Schedule appointments and maintain attorney calendars
• Maintain an organized, welcoming reception area

Legal Assistant Duties:

• Perform telephone intakes on new potential cases
• Request, obtain, and organize medical records from providers
• Assist with pre-litigation tasks, including:
• Completing no-fault applications and related forms
• Preparing and organizing client files
• Opening and maintaining electronic case files in firm software
• Data entry and maintenance of case information
• Draft basic correspondence under attorney supervision
• Perform clerical tasks such as scanning, photocopying, and filing
• Ensure confidentiality and professionalism at all times

Preferred Qualifications:

• Previous experience in a law office (Personal Injury experience is a strong plus)
• Familiarity with legal software, particularly SmartAdvocate or similar systems
• Spanish-speaking preferred, but not required
• Strong communication skills, both written and verbal
• Excellent organizational skills and attention to detail
• Proficient with Microsoft Office (Word, Outlook, Excel)
• Ability to handle sensitive information with discretion
• Comfortable working in a fast-paced, team-oriented environment

What We Offer:

• Supportive and collegial team atmosphere
• Hands-on training and opportunities for growth
• Exposure to all phases of personal injury pre-litigation
• Convenient Manhattan location
• Long-term career potential for the right candidate

Company Description
We are a small but growing plaintiff’s personal injury law firm located in Midtown Manhattan, steps away from Penn Station. Our team is passionate about helping injured individuals seek justice and compensation. We pride ourselves on maintaining a friendly, professional, and collegial work environment where each team member is valued and supported.

Seniority level: Entry level
Employment type: Full-time
Job function: Legal