Law Firm Office Operations Lead

Leader Berkon Colao & Silverstein LLP; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Leader Berkon Colao & Silverstein LLP in New York City seeks a hands-on Assistant Office Manager to handle administration and reporting. The role reports to the Director of Administration and works with partners to support daily operations, billing, HR, and onboarding in a hybrid Midtown setting.

Ideal candidate has 2–3 years in law-firm administration, strong communication, discretion, and proficiency with QuickBooks, Timeslips, FileVine, and MS Office; must be organized, calm under pressure,

Qualifications

• Strong communication skills and high discretion are essential.
• 2–3 years of office administration or management experience in a law firm.
• Calm under pressure with excellent data-entry and organizational skills.
• Experience with legal billing software is a plus; HR or benefits exposure is helpful.

Responsibilities

• Manage monthly billing, post client expenses in Timeslips/QuickBooks, and prepare LEDES1998 invoices.
• Oversee accounts payable/receivable and client trust funds, including deposits and banking.
• Coordinate with vendors on invoices and track account statuses.
• Process employee expense reimbursements and support onboarding/training.
• Assist HR and benefits administration coordination.
• Maintain file and document management using FileVine.

Skills

Discretion

Communication

Data entry

Organization

Independence

Multi-project management

Excel

QuickBooks

Outlook

Word

HR coordination

Tools

QuickBooks

Microsoft Outlook

Microsoft Word

Microsoft Excel

FileVine

Job description

Leader Berkon Colao & Silverstein LLP in New York City seeks a hands-on Assistant Office Manager to handle administration and reporting. The role reports to the Director of Administration and works with partners to support daily operations, billing, HR, and onboarding in a hybrid Midtown setting.

Ideal candidate has 2–3 years in law-firm administration, strong communication, discretion, and proficiency with QuickBooks, Timeslips, FileVine, and MS Office; must be organized, calm under pressure,