Law Enforcement Verifications Records Analyst

Department of Correction; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The New York City Department of Correction (DOC) is seeking a detail-oriented Law Enforcement Verifications Records Analyst to join our team. This role ensures accurate and timely verification of employment and records information for internal and external stakeholders.

The ideal candidate will have strong analytical, organizational, and communication skills, with the ability to review sensitive records, monitor workflows, and ensure compliance with policies.

Qualifications

• Bachelor's degree and two years of experience in community work or related duties; or
• High school diploma and six years of related experience; or
• Equivalent combination with at least one year of the described experience.

Responsibilities

• Conduct daily entries in the automated workflow to track verification request status and review for signature by Director of Records and Retention Management.
• Coordinate background verification checks of information for active and inactive DOC employees by reviewing personnel records.
• Prepare and deliver weekly status reports of open verification requests, summarizing activities, progress, risks, issues, and recommendations.
• Review personnel records of former and current DOC employees for file review requests submitted by active or inactive employees.
• Review DOC internal information systems to verify dates and accuracy of employment and dates of individuals.
• Respond to and complete a background questionnaire for current and former employees.
• Serve as the Records Unit Lead/Liaison to collect information from external entities such as law enforcement agencies.
• Experience in monitoring workflow for legacy archive ware data systems.
• Handle daily requests of offsite storage records for the records unit through the electronic records management system.
• Complete metric reports on a monthly basis of offsite inventory.
• Works on special projects as assigned.

Skills

Attention to detail

Verbal communication

Written communication

Analytical thinking

Organization

Education

Bachelor's degree or equivalent

Tools

Electronic records management systems

Background check coordination

Job description

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

The Department of Correction is seeking a detail-oriented and highly organized Law Enforcement Verifications Records Analyst to join our team. This role supports the accurate and timely verification of employment and records information for internal and external stakeholders. The ideal candidate will possess strong analytical, organizational, and communication skills, with an ability to review sensitive records, monitor workflow systems, and ensure compliance with departmental policies and procedures.

Responsibilities

The selected candidate’s responsibilities may include but will not be limited to the following:

• Conduct daily entries in the automated workflow to track verification request status and review for signature by Director of Records and Retention Management.
• Coordinating background verification check of information of active and inactive employees of DOC for future employment, by reviewing individual personnel records.
• Prepare and deliver weekly status reports of open verification requests, summarizing activities, progress, risks, issues, and recommendations.
• Review personnel records of former and current DOC employees for file review requests submitted by active or inactive employees.
• Review DOC internal information systems to verify dates and accuracy of employment and dates of individual.
• Respond to and complete a background questionnaire for current and former employees of the agency.
• Serves as the Records Unit Lead/Liaison, to collect information from external entities, such as law enforcement agencies.
• Experience in monitoring workflow for legacy archive ware data systems.
• Handle daily requests of offsite storage records for the record unit through the electronic records management system.
• Complete metric reports on monthly basis of offsite inventory.
• Works on special projects as assigned.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Three years plus records experience
• Attention to detail with emphasis on accuracy and quality
• Technical proficiency in electronic records management systems
• Excellent verbal and written communication skills
• Ability to prioritize work to balance multiple projects and deadlines
• Exceptional customer service skills

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.