Latourette Library Services Assistant 3

Yale University; New Haven (CT); On-site; USD 55,000 - 65,000; Full time

Job summary

Yale University’s Divinity Library seeks an organized professional to support acquisitions and basic cataloging for Latourette-funded materials. You will verify bibliographic data and manage funds, while documenting procedures and communicating with vendors and internal partners.

The role emphasizes teamwork in a fast-paced, service-oriented environment, guiding student staff and ensuring resources are accessible for patrons in multiple languages.

Qualifications

• Compose correspondence, write reports, and document procedures clearly.
• Comfort with translations and ISBNs for materials in multiple languages.
• Proficient with MS Office and library databases/systems.
• Able to organize, prioritize, and manage multiple tasks in a busy service setting.
• Ability to collaborate effectively with other units and departments.

Responsibilities

• Answer questions on use and restrictions of materials.
• Prepare and revise finding aids for collection.
• Coordinate processing and cataloging of acquisitions.
• Monitor expenditures and reconcile statements.
• Oversee evening/weekend library coverage.

Skills

Correspondence drafting

Report writing

Procedures documentation

Education

High school diploma or equivalent

Associate's degree or equivalent

Tools

MS Office

Library systems

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Divinity Library Director and under minimal direction, exercises independent judgment within a broad framework of stated goals and procedures to support the Divinity Library’s Latourette-funded collection building and related collection services, and to foster an environment of teamwork and collaboration in a fast-paced, service-oriented setting. Provides a broad range of skills to support acquisitions and basic cataloging/bibliographic access for materials funded by the Latourette Endowment and other funds in a wide variety of languages. Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files, and databases; documents decisions and sources used. Tracks selected funds with spreadsheets and other tools; monitors expenditures and reconciles records as needed; generates and reviews statistical and acquisitions reports to identify problems, trends, and opportunities; elevates discrepancies to the Divinity Library Director. Communicates with vendors and internal partners to resolve ordering and receiving issues and maintains clear documentation of unit procedures. May be required to assist with disaster recovery operations and perform other related duties as assigned. Serves as a primary source of information on established procedures and policies related to Latourette-funded acquisitions and processing for library staff. Oversees the work of student employees as assigned in support of collection workflows. Ensures that continuing resources are received and placed on the shelves for patron use. Consults librarians/authorized requestors as needed to determine scope and requirements of a purchase request; identifies and resolves problems. Acquires library material that has been recommended by librarians/authorized requestors using established procedures; prepares and maintains order documentation; follows up on claims, backorders, cancellations, and replacements with vendors. Creates, or reviews and modifies documentation of unit procedures; composes original correspondence, reports, and procedures (including vendor communications and internal status updates). Receives and inspects newly acquired materials; coordinates routing for processing; maintains accurate status tracking and documentation. Routes materials requiring complex or original cataloging to Library Technical Services; provides basic cataloging/bibliographic access support as part of receiving/processing, including searching for copy and updating/creating minimal records as appropriate. Performs additional functions incidental to library activities (e.g., materials management such as unpacking, charging/routing, sorting/distribution) and other duties as needed.

Required Skills And Abilities

• Demonstrated ability to compose correspondence, write reports, and document procedures clearly.
• Using online translation tools and ISBN numbers, must be comfortable working with materials in Spanish, Portuguese, German, French, Italian, Chinese, Korean, etc.
• High level of proficiency with office equipment and software (MS Office); library-related applications; demonstrated knowledge of library systems and databases.
• Previous work experience demonstrates ability to organize and prioritize multiple concurrent work assignments, complete tasks in a busy service environment, exercise sound judgment, initiative, and attention to detail.
• Proven ability to work effectively and efficiently in a team setting and to establish sound working relationships with other units and departments.

Preferred Skills And Abilities

• Previous library experience, preferably in an academic setting.
• Knowledge of Alma or similar library services platform.
• Working knowledge of another language, preferably Spanish, German, or Chinese.

Principal Responsibilities

• Answers questions on use and restrictions of materials. 2. Composes correspondence answering reference questions. Performs a variety of public services and technical services functions. 3. Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and databases. 4. Corrects or recommends corrections in data files. 5. Instructs, provides work direction or revises the work of other staff. May assists in the coordination and distribution of work. 6. Determines and assigns library privileges to visitors. Completes and processes interlibrary loan requests. Monitors expenditures, reconciles statements and maintains records. 7. Arranges, describes and prepares finding aids for collection. 8. Mounts, labels, catalogs, slides and photographs. Assists in preparation of exhibits. 9. Oversees a library during evening and weekends. 10. Performs clerical functions incidental to library activities. Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Job Posting Date

09/10/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade C

Hourly Range

$28.43

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.