Lateral Partner Recruitment Coordinator

WFB Ashurst Perkins Coie US LLP; New York (NY); Hybrid; USD 73,000 - 106,000; Full time

Benefits offered by this job

Annual discretionary bonus

401(k) plan

Medical, dental, and vision insurance

Accrued paid time-off 20 days annually

Personal medical and parental leave

Up to 10 paid holidays

Family care benefits

Job summary

Ashurst Perkins Coie US LLP in New York is seeking a Lateral Partner Recruitment Coordinator to provide administrative support across the lateral partner and senior counsel recruitment process. You will manage interview scheduling, candidate records, and timely updates for stakeholders.

The ideal candidate is highly organized, communicates professionally, handles confidential information with discretion, and collaborates with partners, search firms, and internal teams to ensure a seamless

Qualifications

• Excellent written and verbal communication with attorneys, candidates, firm leadership and staff.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and collaborate as part of a team.
• Proactive, service-oriented approach with discretion for confidential information.
• Reliability, punctuality and flexibility in a dynamic setting.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, OneNote and related applications.
• Bachelor’s degree or equivalent experience.
• At least two years of recruiting coordination or related experience.

Responsibilities

• Provide day-to-day administrative and coordination support throughout the lateral partner and senior counsel recruiting process.
• Coordinate complex interview schedules across offices and time zones; prepare candidate materials and reminders.
• Enter, review and maintain accurate candidate records; track submissions, interviews, status changes and next steps.
• Prepare meeting agendas and notes; distribute summaries and track action items through completion.
• Collect and track interviewer feedback; prepare drafts of business cases and diligence checklists for review.
• Communicate professionally with candidates and search firms; provide timely updates and handle sensitive matters with discretion.
• Maintain organized candidate documentation and confidential files; ensure accuracy and version control.
• Collaborate with Practice Assistants, Growth & Analytics, HR, Finance, and third-party screening providers.
• Assist with recruiting reports and process-improvement initiatives.
• Follow procedures, manage deadlines, and communicate potential delays; track assignments to completion.
• Maintain availability during working hours and be willing to work overtime as needed.

Skills

Communication

Organization

Multitasking

Independence

Professionalism

Discretion

Education

Bachelor’s degree or related experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

OneNote

Job description

Job Description: Lateral Partner Recruitment Coordinator Building Connections, Coordinating Talent, and Supporting Strategic Growth. Ashurst Perkins Coie US LLP is seeking a Lateral Partner Recruitment Coordinator to provide operational and administrative support for the recruitment of lateral partners and senior counsel. Reporting to the Senior Manager of Strategic Lateral Growth, this role works closely with firm leadership, attorneys, recruiting colleagues, candidates, search firms, and internal stakeholders to coordinate recruiting activities and deliver a seamless, professional candidate experience. You’ll play an important role in managing interview schedules, maintaining candidate records, coordinating approvals, and ensuring recruiting processes move forward efficiently and accurately. This position is ideal for a highly organized, proactive professional who thrives in a fast-paced, deadline-driven environment and enjoys supporting senior stakeholders while managing multiple priorities. The role requires strong communication skills, sound judgment, discretion, and a commitment to providing exceptional service to candidates and internal clients. This position is not eligible for immigration sponsorship. Candidates must be legally authorized to work in the United States without employer sponsorship now or in the future.

What You'll Do

• Provide day-to-day administrative and coordination support throughout the lateral partner and senior counsel recruiting process.
• Coordinate complex interview schedules across offices and time zones, resolve scheduling conflicts, prepare candidate materials and meeting reminders, and communicate changes promptly.
• Enter, review, and maintain accurate candidate records, including submissions, interviews, status changes, key dates, outstanding items, and next steps.
• Prepare meeting agendas and supporting materials, participate in calls, take accurate notes, distribute meeting summaries, and track action items through completion.
• Collect and track interviewer feedback, follow up with stakeholders, and prepare initial drafts of business cases, diligence checklists, and supporting documentation for management review and approval.
• Communicate professionally with candidates and search firms, collect required information and documentation, provide timely process updates, and elevate sensitive matters appropriately.
• Maintain organized candidate documentation and electronic files, ensuring accuracy, completeness, confidentiality, and adherence to established filing and version-control practices.
• Collaborate with Legal Practice Assistants, Growth & Analytics, Professional Standards, Conflicts, Benefits, Finance, Human Resources, the Library, and third-party screening providers to support candidate progression.
• Assist with recruiting reports, special projects, and process-improvement initiatives.
• Follow established procedures, manage competing priorities and deadlines, communicate potential delays proactively, and track assignments through completion.
• Maintain availability during regularly scheduled working hours and be willing to work overtime as needed.

What You’ll Bring

• Outstanding written and verbal communication skills, with the ability to interact professionally with attorneys, candidates, firm leadership, and staff at all levels.
• Strong organizational skills and meticulous attention to detail, including proofreading for spelling, grammar, formatting, and accuracy.
• Ability to manage multiple priorities, competing demands, and deadlines in a fast-paced environment.
• Ability to work independently and collaborate effectively as part of a team.
• A proactive, self-motivated, positive, and service-oriented approach.
• Excellent interpersonal skills, reliability, punctuality, and flexibility.
• Sound judgment, professional maturity, and the ability to handle confidential information with discretion.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, OneNote, and other business applications as needed.
• A bachelor’s degree from a four-year college or university, or directly related experience.
• At least two years of experience in recruiting coordination, professional services, legal administration, human resources, executive support, or a related fast-paced environment.

Preferred Qualifications

• Prior law firm or legal recruiting experience.
• Experience supporting senior executives, attorneys, partners, committees, or practice group leadership.
• Experience coordinating complex calendars, interviews, or programs across multiple office locations and time zones.
• Familiarity with viRecruit or similar recruiting tracking systems.

Why Join Ashurst Perkins Coie?

Join a collaborative team supporting the firm’s strategic growth and long-term success.

Benefits

• eligible for an annual discretionary bonus
• 401(k) plan
• medical, dental, and vision insurance
• accrued paid time-off plan starting at 20 days annually
• personal medical and parental leave
• up to 10 paid holidays
• family care benefits

New York compensation range: $72,770 to $106,480 annually.

Washington state compensation range: $66,150 to $96,800 annually.

Applications for this role will be accepted through November 13, 2026. #LI-Hybrid

Ashurst Perkins Coie US LLP and/or its affiliates are Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination. Learn more HERE