Lateral Intake Manager

Akerman; West Palm Beach (FL); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Lateral Intake Manager to lead the intake process for lateral attorney candidates. This pivotal role involves overseeing a team, ensuring compliance with firm standards, and managing software/platform relationships. The ideal candidate will possess exceptional leadership and organizational skills, with a keen attention to detail. This position offers a dynamic work environment where you will engage with various stakeholders, manage complex projects, and contribute to the firm's success. If you are driven, detail-oriented, and ready to make an impact, this opportunity is for you.

Qualifications

• 5+ years of Conflicts/Intake experience required.
• 4+ years of supervisory/management experience required.
• Familiarity with legal terminology and business practices.

Responsibilities

• Supervise a team of four lateral team members.
• Ensure ongoing training and manage multiple projects.
• Conduct audits of the conflicts database and maintain accurate records.

Skills

Leadership

Organizational Skills

Attention to Detail

Communication Skills

Analytical Skills

Problem-Solving

Education

Bachelor's Degree

Paralegal Certification

Master's or Juris Doctor

Tools

Microsoft Office Suite

Conflicts/New Business Intake Database Tools

Job description

Founded in 1920, Akerman is recognized as one of the country’s premier law firms, with more than 700 lawyers in 25 offices throughout the United States.

Akerman is seeking a Lateral Intake Manager to oversee the intake process for lateral attorney candidates, ensuring a seamless and efficient experience from initial contact through onboarding. The Lateral Intake Manager will be accountable for meeting performance metrics, process development and design, ongoing audit of procedures, software management, employee training and development, and overall supervision of the Lateral Team and their processes. This position requires exceptional leadership, organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Supervise and manage a team of four lateral team members which includes Conflicts, Background and New Business Intake employees.
• Ensure ongoing training for all team members.
• Conduct analyses of all lateral requests for the firm and ensure potential conflicts have been identified and were cleared in their pre-hire onboarding.
• Review reports compiled by the Conflicts team for accuracy and compliance with firm standards.
• Compile conflict reports from the firm's conflicts database for attorneys and conflicts counsel to review and clear.
• Interface directly with firm employees, partners, associates, legal administrative assistants, Practice Group Chairs and General Counsel.
• Handle multiple projects at once and pivot between urgent requests and projects while supervising the team.
• Lead and assist with large and complex special projects requiring reviewing large amounts of data.
• Ensure accurate records are maintained of requests for potential audits.
• Responsible for recruiting, hiring, new employee training, and development.
• Analyze information and perform research.
• Manage third-party software/platform relationships and ensure that the team is up to date on software best practices and updates.
• Ensure accurate reporting of data from the conflicts database to other departments, including finance, records & IT.
• Conduct regular audits of the conflicts database.
• Complete the day-to-day tasks for entering requests in the intake system in preparation for a conflict search (includes lateral and regular conflict searches).
• Process the daily workflow for new firm clients and matters into the firms systems (conflicts, records management, and accounting/financial databases).
• Provide accurate information based on new client and existing client conflict searches.
• Coordinate the pre-onboarding and onboarding process for all lateral attorneys and other lateral employees.
• Prepare intake forms for onboarding of lateral attorneys' clients/matters.
• Perform other duties as assigned.

Qualifications:

• Minimum of 5 years of related Conflicts/Intake experience
• Minimum of 4 years supervisory/management experience required
• Bachelor's Degree required
• Paralegal Certification preferred, but not required
• Master's or Juris Doctor preferred, but not required
• Experience with Microsoft Office Suite
• Experience and a working knowledge with Conflicts/New Business Intake database tools such as Elite, Intapp, 3E, Aderant or similar software.
• Excellent verbal and written communication skills.
• Accurate typing skills.
• Proficient computer skills.
• Familiarity with legal terminology and business practices

We offer an excellent compensation and benefits package. Please submit your resume, cover letter, and salary requirements. EOE

#LI-LS1

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.