Language Coordinator

Integration International Inc.; Cambridge (MA); On-site; USD 45,000 - 65,000; Part time

Job summary

Integration International Inc. is seeking an experienced Administrative Coordinator to support language programs in a fast-paced academic environment.

You will create and maintain administrative systems, respond to inquiries from participants and collaborators, and manage records, reports, budgets, and plans. The ideal candidate thrives on coordinating multiple processes, guides onboarding of instructors and teaching staff, handles course registrations, and contributes to program events and

Qualifications

• 2–3 years of related experience; education beyond high school may count toward experience.
• Excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Strong organizational skills and the ability to plan, prioritize, and track multiple tasks.
• Ability to manage competing priorities and work effectively with individuals from diverse cultural backgrounds.
• Ability to handle complex and confidential information with discretion.
• Basic or better proficiency in common office software.

Responsibilities

• Independently perform a wide range of complex and confidential administrative and clerical duties to support language programs.
• Assist with searches for language instructors and preceptors, including posting job advertisements, assisting candidates with applications, and scheduling interviews and search committee meetings.
• Coordinate the hiring of teaching fellows and teaching assistants in collaboration with faculty and program staff.
• Identify qualified candidates from within the department, other academic departments, and external institutions as needed.
• Coordinate onboarding activities for instructors, teaching fellows, and teaching assistants.
• Support course registration processes, including checking prerequisites and handling student petitions.
• Assist with the administration of language citation programs.
• Support language instructor reviews by gathering and organizing materials for review dossiers.
• Assist with language program events, student outreach, engagement, and communications.
• Maintain program records, including student exception approvals, curriculum changes, and instructor funding documentation.
• Assist program directors and language program heads with additional projects as needed.
• Provide general administrative support and assist with department-wide events.

Skills

Interpersonal skills

Independent work

Organizational skills

Prioritization

Working with diverse cultures

Discretion with confidential info

Office software proficiency

Education

Education beyond high school

Job description

• Duration: TBD, possibly through the end of January 2027
• Hours: 35 hours per week during the fall semester, with the possibility of a gradual decrease in January

Job Summary:

Coordinates and has direct responsibility for a program, project, event, or initiative. Creates and implements administrative systems to manage areas of responsibility. Serves as the primary source of information, effectively responding to inquiries from potential participants, customers, and academic collaborators. Prepares and maintains records, reports, budgets, and plans. May maintain webpages, websites, or program materials.

The ideal candidate is an experienced Administrative Coordinator who thrives in a fast-paced academic or professional environment, can manage multiple processes simultaneously, and is comfortable providing operational support during a period of organizational change. Strong administrative coordination skills are the primary hiring criterion. Experience with Middle Eastern languages, such as Arabic, is a plus.

Key Responsibilities:

• Independently perform a wide range of complex and confidential administrative and clerical duties to support language programs.
• Assist with searches for language instructors and preceptors, including posting job advertisements, assisting candidates with applications, and scheduling interviews and search committee meetings.
• Coordinate the hiring of teaching fellows and teaching assistants in collaboration with faculty and program staff.
• Identify qualified candidates from within the department, other academic departments, and external institutions as needed.
• Coordinate onboarding activities for instructors, teaching fellows, and teaching assistants.
• Support course registration processes, including checking prerequisites and handling student petitions.
• Assist with the administration of language citation programs.
• Support language instructor reviews by gathering and organizing materials for review dossiers.
• Assist with language program events, student outreach, engagement, and communications.
• Maintain program records, including student exception approvals, curriculum changes, and instructor funding documentation.
• Assist program directors and language program heads with additional projects as needed.
• Provide general administrative support and assist with department-wide events.

Basic Qualifications:

• 2–3 years of related experience; education beyond high school may count toward experience.
• Excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Strong organizational skills and the ability to plan, prioritize, and track multiple tasks.
• Ability to manage competing priorities and work effectively with individuals from diverse cultural backgrounds.
• Ability to handle complex and confidential information with discretion.
• Basic or better proficiency in common office software.

Preferred Qualifications:

• Experience in academic administration, program coordination, or higher education.
• Knowledge of at least one Middle Eastern language; Arabic is particularly preferred.
• Experience with university administrative systems is a plus.