Landscape Assistant Project Manager

Tavistock Development Company; Orlando (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Growth opportunities

Job summary

Tavistock Development Company is seeking a detail-oriented Landscape Assistant Project Manager to support landscape operations across Tavistock-managed properties. This on-site role involves field work, reporting, and vendor coordination to keep projects moving toward resolution.

You will travel between job sites across Lake Nona, conduct site walks, track conditions, and maintain logs. Strong knowledge of irrigation, plant health, and CRM/landscape software, plus bilingual English/Spanish, are

Qualifications

• 5–7 years of landscape operations experience, including field/crew supervision.
• Knowledge of herbicide management and GIS is a plus.
• Experience supporting CDD and/or HOA communities.
• Knowledge of plant/turf health, irrigation systems, and landscape practices.
• MS Office proficiency; ability to learn landscape management software/CRM.
• Valid driver's license; regular travel between job sites.

Responsibilities

• Field & reporting support: conduct site walks, document conditions, and compile reports.
• Work order management: log/update Smartsheet items and maintain status reports.
• Irrigation & maintenance coordination: track repairs and issue escalation.
• Meeting support: prepare agendas, notes, and action item tracking.

Skills

Field coordination

Vendor coordination

Communication

Documentation

Multilingual English/Spanish

Tools

Smartsheet

Excel

Word

Outlook

Landscape CRM software

CRM systems

Job description

Description

Job Title: Landscape Assistant Project Manager (APM)
Location: Lake Nona - on-site across Tavistock-managed properties and communities, with regular local travel between job sites
Company: Tavistock Development Company
Job Type: Full-Time

Tavistock Development Company is seeking a detail-oriented, hands-on Landscape Assistant Project Manager to support landscape operations and account management across our managed properties and communities. This role is central to keeping day-to-day field work, reporting, and vendor coordination running smoothly.

You'll be out in the field regularly, tracking conditions, coordinating repairs, and keeping every workstream organized and moving toward resolution.

Responsibilities

Field & Reporting Support

• Conduct routine site walks and document conditions (irrigation issues, plant health, pest activity)
• Compile weekly/monthly reports with photos and summaries
• Track deficiencies and follow through to resolution

Work Order & Task Management

• Log, track, and update all Smartsheet line items
• Maintain status reports of open vs. closed items
• Coordinate with vendors to ensure timely completion

Irrigation & Maintenance Coordination

• Track irrigation repairs, wet checks, and controller adjustments
• Maintain logs of ongoing maintenance activities
• Flag recurring issues for escalation

Meeting & Communication Support

• Prepare agendas, reports, and supporting documents for meetings
• Document meeting notes and action items
• Track and follow up on assigned tasks

What We Offer

• Competitive compensation and benefits package, including medical, dental, vision, and 401(k)
• Hands-on exposure to landscape and property operations across a growing portfolio of managed communities
• The opportunity to work alongside experienced property management and vendor teams on high-visibility properties
• Growth opportunities within Tavistock's broader development and operations organization

Requirements

Qualifications

• 5-7 years of landscape operations experience preferred, ideally including field/crew supervisory experience with a landscaping company; working knowledge of herbicide management and GIS is a plus, along with experience supporting CDD and/or HOA-managed communities
• Working knowledge of plant identification, landscape maintenance practices, turf management, pruning, plant health, pest identification, and Central Florida growing conditions
• Working knowledge of commercial irrigation systems - valves, controllers, two-wire systems, irrigation zones, flow monitoring, troubleshooting, wet checks, scheduling, system diagnostics, and Rain Bird IQ4 - with the ability to review system performance, identify deficiencies, track repairs, and coordinate corrective actions with irrigation technicians and contractors
• Strong organizational skills with clear written and verbal communication; bilingual (English/Spanish) strongly preferred to support day-to-day coordination with landscape crews
• Proficiency in Microsoft Office (Excel, Word, Outlook) and the ability to learn CRM or landscape management software
• Valid driver's license required - this role involves regular travel between job sites, and a DMV records check will be conducted for company insurance purposes