Land Administrator

Chord Energy; Georgia; Hybrid; USD 38,000 - 52,000; Full time

Job summary

Chord Energy, located in Downtown Houston, TX, seeks an Administrative/ Land Records Assistant to support Division Order, Land Operations, Lease Records, and accounting teams. The role emphasizes accuracy, data entry, and timely responsiveness across owner records and communications.

Hybrid work is available with remote Mondays and Fridays. Candidates should have strong Microsoft Office skills, data-entry experience, and meticulous attention to detail, with an eagerness to learn energy workflows.

Qualifications

• High school diploma or equivalent.
• 1 year in administrative or customer service support.
• Basic proficiency with Microsoft Office; familiarity with data entry and document handling.
• Strong organizational habits and attention to detail; eagerness to learn energy workflows.
• Ability to work in a fast-paced and fluid environment; flexible with the demands of a growing company.
• Ability to meet deadlines.
• Strong written and verbal communication skills, with a collaborative approach to teamwork.

Responsibilities

• Assist in processing returned royalty checks and routing undeliverable Division Orders.
• Perform basic data entry of owner names, addresses, and account changes into Land System.
• Identify key ownership documents such as leases, W-9s, and Division Orders.
• Support scanning, filing, and archiving of documents in the retention system.
• Prepare and mail basic form letters using standard templates.
• Track received documents and update project logs under supervision.
• Participate in training to develop foundational knowledge of land admin and ownership principles.
• Escalate unclear or complex ownership issues to Admin II or Coordinator II.
• Help organize files and storage boxes for audits or offsite storage.
• Maintain attention to detail when entering information or preparing correspondence.

Skills

Microsoft Office

Data entry

Document handling

Organizational skills

Attention to detail

Education

Associate’s degree

Tools

Land System

Job description

Serves as frontline liaison between the company and royalty/interest owners. Responds to inquiries, processes ownership and payment updates, and maintains owner-related records in compliance with legal and company standards. Ensures owner data integrity and supports Division Order, Land Operations, Lease Records, and accounting teams by coordinating accurate ownership information, documentation, and communication. Performs all responsibilities with a focus on accuracy, professionalism, and responsiveness. This position is located in Downtown Houston, TX. Hybrid work schedule is an option for remote work on Mondays and Fridays. Level and salary commensurate with experience.

Essential Job Functions

• Assists in processing returned royalty checks and routing undeliverable Division Orders
• Performs basic data entry of owner names, addresses, and account changes into Land System
• Learns to identify key ownership documents such as leases, W-9s, and Division Orders
• Supports scanning, filing, & archiving of documents in the retention system
• Prepares and mails basic form letters using standard templates
• Tracks received documents and updates project logs under supervision
• Participates in training to develop foundational knowledge of land admin and ownership principles
• Escalates unclear or complex ownership issues to Admin II or Coordinator II
• Helps organize files and storage boxes for audits or offsite storage
• Maintains attention to detail when entering information or preparing correspondence

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.

Minimum Qualifications

• High school diploma or equivalent
• 1 year in administrative or customer service support
• Basic proficiency with Microsoft Office; familiarity with data entry and document handling
• Strong organizational habits and attention to detail; eagerness to learn energy workflows
• Ability to work in a fast-paced and fluid environment; flexible with the demands of a growing company
• Ability to meet deadlines
• Strong written and verbal communication skills, with a collaborative approach to teamwork

Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications

• Associate’s degree

EEO Statement:

Chord Energy does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.