Laboratory Building Coordinator Assistant

FALL CREEK FARM & NURSERY; Austin (TX); On-site; USD 50,478 - 75,888; Full time

Job summary

Dept of State Health Services in Austin seeks a Laboratory Building Coordinator Assistant to provide advanced consultative services for PHLD buildings, plan and coordinate activities, and lead preventive maintenance.

This role requires availability for emergencies, adherence to NFPA/ASHRAE standards, asset management, and collaboration with the Texas Facilities Commission and contractors to ensure safe, compliant operation. Familiarity with blueprints and building systems is expected.

Qualifications

• Graduation from an accredited four-year college with a relevant engineering or building technology major.
• HVAC or related mechanical/electrical/plumbing certification (preferred).
• 4 years of engineering, maintenance, and repairs in laboratory or hospital buildings (preferred).
• 2 years HVAC/mechanical systems or building safety codes (preferred).
• 2 years reading blueprints/specifications (required).
• High school diploma or GED (required).
• 18 months’ experience with vendor quoting, requisitions, and service agreements (required).

Responsibilities

• Provide advanced consultative services and warranty/repair oversight with contractors.
• Coordinate physical environment, security, and service contracts.
• Lead Laboratory Maintenance Team for preventive maintenance and data.
• Manage inventoried laboratory property and asset accountability.
• Support disaster response and alternate shifts as needed.

Skills

organization

time management

planning

problem solving

conflict resolution

written communication

interpreting information

budget evaluation

leadership

Education

Bachelor's degree in engineering/building tech

HVAC or related certification

Tools

CAD tools

CMMS

Microsoft Office

Visio

Job description

Career Opportunities: Laboratory Building Coordinator Assistant (18750)

Posting ID: 18750 – Dept of State Health Services – Quality Assurance – Life, Physical, and Social Science – Not Eligible for Telework – Salary: $3000 - $4999 per month

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, consider a career with us.

Employee Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about benefits available to you as a DSHS employee and other opportunities, visit the DSHS Careers Page.

Functional Title / Job Details

Functional Title: Laboratory Building Coordinator Assistant
Job Title: Program Specialist V
Agency: Dept of State Health Services
Department: Quality Assurance
Posting Number: 18750
Closing Date: 01/14/2027
Posting Audience: Internal and External
Occupation: Life, Physical, and Social Science
Salary Range: $4,523.16 – $6,800.00
Pay Frequency: Monthly
Salary Group: TEXAS-B-21
Shift: Day
Additional Shift: None
Telework: Not Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Exempt
Facility Location / City: AUSTIN
Job Location Address: 1100 W 49TH ST (DBGL)
Other Locations: None

Brief job description: Performs advanced (senior-level) consultative services and technical assistance for the DSHS Public Health Laboratory (PHLD) buildings. Works under limited supervision to consult with laboratory program and non-program staff to ensure safe, secure, efficient, and effective operation of laboratory buildings. Plans and coordinates building activities, serves as lead for preventative maintenance, manages inventoried laboratory property, and supports a Laboratory-wide safety culture. Availability before/after hours, holidays, and weekends for emergencies is required. Performs other duties as assigned.

Essential Work Functions (EJF)

EJF 1. Provides advanced consultative services and technical assistance under supervision. Interfaces with laboratory staff, The Texas Facilities Commission (TFC), and contractors to ensure safe operation by performing warranty work, repairs, or minor construction. Submits repair/warranty requests via TFC portal. Analyzes laboratory areas and develops action plans to avoid delays in testing. Advises laboratory management on policies, procedures, and standards related to building and program. Ensures maintenance/repair work does not interfere with laboratory operations. Advises on HVAC, electrical, plumbing, security, and space planning.

EJF 2. Plans and coordinates activities related to physical environment and security. Analyzes building conditions, collects data, and prepares reports with progress, trends, and recommendations. Coordinates housekeeping, HVAC, structural and safety maintenance with appropriate departments or external providers. Manages service contracts, statements of work, quotes, and bids; supports budget analysis for PHLD building projects. Ensures NFPA 101 Life Safety, ASHRAE standards, BMBL, and other regulations are met. Supports laboratory safety initiatives and responds to emergencies as needed.

EJF 3. Leads Laboratory Maintenance Team for preventative maintenance and data; ensures compliance with program requirements. Performs equipment maintenance, inspections, calibrations, and adjustments. Communicates work plans and approvals to staff; coordinates CMMS updates. Identifies equipment trends and resolves issues; may lead specialized projects due to equipment changes.

EJF 4. Manages accountability and disposition of inventoried laboratory property. Coordinates with Asset Management to inventory equipment, and arranges disposal of surplus or obsolete items. Updates procedures for asset accountability.

EJF 5. Performs other duties, including participation in disaster response/COOP or other agency obligations; may include alternate shifts or locations.

Knowledge, Skills and Abilities (KSAs)

Knowledge of operation/maintenance of healthcare facilities, higher education facilities, or public health testing laboratories. Knowledge of BMBL requirements. Knowledge of Life Safety, HVAC, plumbing, electrical systems, and related infrastructure. Knowledge of building electrical systems, Test & Balance reports, and ventilation concepts. Knowledge of Texas Facilities Commission policies and procedures. Proficient with computers (Word, Excel, Access, PowerPoint, Visio, Adobe Acrobat) and CAD tools. Knowledge of NFPA standards and related safety regulations.

Skills: organization, time management, planning; problem solving and conflict resolution; excellent written communication; interpreting complex information; evaluating budgets; handling construction projects as Owner’s agent; applying ethical risk management; proficiency with Word Processing, Spreadsheets, Databases, PDF, CMMS, CAD, and reporting.

Abilities: document progress of projects to contract specs; resolve non-conforming work; coordinate installation and startup of mission-critical systems; read blueprints/submittals/specifications; demonstrate leadership; provide effective customer service; communicate technical information to diverse audiences; develop guidelines and procedures; build working relationships; lead teams and monitor progress.

Qualifications and Experience

Initial Criteria

• Graduation from an accredited four-year college or university with major coursework in engineering, building technology, or related fields (preferred).
• Trade/Vocational certification in HVAC or related mechanical/electrical/plumbing field (preferred).
• 4 years’ experience in engineering, maintenance, and repairs of laboratory or hospital buildings (preferred).
• 2 years’ experience in HVAC/mechanical systems or building safety codes (preferred).
• 2 years’ experience reading blueprints/specifications (required).
• High school diploma or GED (required).
• Minimum 18 months’ experience with vendor quoting, requisitions, and service agreements (required).

Additional Information

Must be willing to work holidays and weekends; may require hours outside 8am–5pm. Transportation: valid Texas driver’s license; ability to operate state/personal vehicle for state business. Immunizations: compliance with DSHS Laboratory Exposure Control Plan. ADA accommodations available during hiring process.

Salary and pre-employment checks: Salary follows DSHS starting guidelines; background checks may be required. DSHS uses E-Verify and requires I-9 documentation on first day.