Laboratory Assistant OBGYN/IVF

NYU Langone Health; New York (NY); On-site; USD 33,000 - 55,000; Full time

Job summary

An established industry player is seeking a Laboratory Assistant to support its OBGYN/IVF team. This role involves a variety of administrative and support tasks related to embryology, including data management, patient interaction, and specimen processing. The ideal candidate will possess strong communication skills and a team-oriented mindset, ensuring that all lab operations run smoothly. Join a forward-thinking organization committed to improving patient care and fostering a diverse and inclusive environment. This is a fantastic opportunity for those looking to grow in the medical field and potentially advance to embryologist roles.

Qualifications

• High School diploma required; related degree preferred.
• Excellent communication and team player skills are essential.

Responsibilities

• Document laboratory procedures and enter patient data in EMR.
• Prepare culture dishes and respond to lab-related questions.
• Schedule lab procedures and maintain accurate records.

Skills

Excellent written and spoken communication

Team player

Time management skills

Attention to detail

Empathy

Education

High School or equivalent

Associate degree in a related field

Bachelor's Degree in a related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Access)

EMR systems

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge.

Position Summary:
We have an exciting opportunity to join our team as a Laboratory Assistant OBGYN/IVF. Responsible for providing a broad range of administrative and support tasks requiring understanding of embryology. Responsible for providing data to stakeholders related to specimen processing/testing and other clinical lab activities. Uses established protocols to upload information into patient records related to all labs at the fertility center. Works to support embryology lab team, management, patients, cryo-inventory team, lab operations, supply and communication tasks; works under general supervision of lab management. Excellent written and spoken communication skills with ability to interact appropriately with patients, physicians, nursing staff and co-workers. Demonstrated ability to function as a team player.

Job Responsibilities:

• Documents all aspects of laboratory procedure in the appropriate written and computerized transcription formats. This includes entering of patient data in EMR and databases, recording of data for laboratory equipment monitoring, media and supply testing.
• Preparation of culture dishes, aliquot media.
• Responding to lab related questions from physicians, clinical staff and patients. Act as liaison between lab staff and clinical staff and lab staff and patient.
• Checking lab emails, voice messages, and patient portal with appropriate follow up action - answer calls, notations on patient sheets, Embryology Daily schedule, replies to queries.
• Preparation of records and accurate documentation for cryopreservation procedures and storage of frozen tissue (eggs, embryo and sperm).
• Uploading of lab reports and records to EMR records.
• Preparing copies, forms, scanning of records and filing charts.
• Preparation and recording of details for Genetics lab/PGT specimens followed by packaging and shipping of specimens to the appropriate reference lab.
• Communication with PGT specimen shipping courier and PGT lab receiving specimens or other reference lab.
• Scheduling of lab procedures including but not limited to egg retrievals, frozen embryo transfers based on a knowledge and understanding of priority and timing of time sensitive procedures.
• Review of consents and treatment plans and ensuring all consents and details are completed per lab requisitions.
• Ability to accurately enter data into and retrieve data from a predetermined database and medical record. Requires familiarity with EMR, PC based programs i.e. Excel, Word and PowerPoint.
• Performs ancillary procedures required to control for and improve the quality of services provided by the laboratory (include the preparation and labeling of media and tissue culture materials, media and supply testing, equipment monitoring).
• Perform quality control checks in lab and record and notify outliers.
• Assisting with ordering and inventory of lab supplies.
• Assisting with bagging and boxing of medical waste - follow NYU training.
• Greeting patients, providing patients with collection/transport instructions, receiving/sending frozen specimens.
• Accession incoming specimens and log out specimens being sent out to reference lab.
• Cleaning/sterilizing lab equipment.
• Spotting/double checking specimen IDs.
• Perform other miscellaneous job duties as determined by laboratory leadership.

Additional Position Specific Responsibilities:
Working knowledge in the use of Microsoft Office Word, Excel, PowerPoint and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Minimum Qualifications:
To qualify you must have a High School or equivalent. Excellent written and spoken communication skills with ability to interact appropriately with patients, physicians, nursing staff and co-workers. Empathy and confidence speaking with patients is a must. Demonstrated ability to function as a team player. Time management skills and high level of organization required. 3 weekdays plus Saturday and Sunday; 35 hours per week.

Preferred Qualifications:
Excellent written and spoken communication skills with ability to interact appropriately with patients, physicians, nursing staff and co-workers. Demonstrated ability to function as a team player. This position can provide a pathway for appropriate candidates to become embryologists (Requires BS). Associate degree or Bachelor's Degree in a related field with 2 to 3 years of related experience in a lab with admin responsibilities.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $33,141.95 - $54,203.63 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.