Laboratory Administrative Coordinator

Halifaxhealth; Daytona Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Halifax Health in Daytona Beach, FL, seeks a Laboratory Administrative Coordinator to provide comprehensive administrative and operational support for the hospital laboratory. This role interfaces with hospital departments and external clients, handling billing, payroll, contracts, and client relations while ensuring regulatory compliance.

Ideal candidates have 2–5 years in healthcare administration, with strong billing, payroll, and contract experience, plus proficiency in Microsoft Office and

Qualifications

• 2–5 years of administrative experience in a healthcare, laboratory, or hospital environment preferred.
• Experience with billing, payroll processing, customer service, and contract administration strongly preferred.

Responsibilities

• Billing and Revenue Support: Review, research, and process laboratory billing corrections and adjustments.
• Client Relations and Customer Service: Serve as a primary point of contact for external clients, physician offices, healthcare facilities, and business partners.
• Payroll and Administrative Support: Enter, review, and maintain payroll-related information for laboratory personnel; verify timekeeping records.
• Contract and Business Coordination: Assist in the preparation, submission, tracking, and renewal of laboratory service contracts and agreements.
• General Administrative Functions: Maintain laboratory records, prepare correspondence and reports, and support audits and process improvements.

Skills

Billing knowledge

Organizational skills

Communication skills

Payroll processing

Office software

Tools

Microsoft Office

Payroll system

Billing system

Job description

Day (United States of America)

Laboratory Administrative Coordinator

The Laboratory Administrative Coordinator provides comprehensive administrative and operational support for the hospital laboratory. This position serves as a key liaison between the laboratory, hospital departments, and external clients, ensuring the efficient management of billing processes, payroll administration, contract coordination, and client relations. The coordinator supports the laboratory's business operations while maintaining compliance with organizational policies and regulatory requirements.

JOB QUALIFICATIONS:

• Two to five years of administrative experience in a healthcare, laboratory, or hospital environment preferred.
• Experience with billing, payroll processing, customer service, and contract administration strongly preferred.

SKILLS, EXPERIENCE, LICENSURE:

• Knowledge of healthcare or laboratory billing practices.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite and payroll, billing, or hospital information systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

DUTIES AND RESPONSIBILTIES :

Billing and Revenue Support

• Review, research, and process laboratory billing corrections and adjustments.
• Collaborate with billing departments, laboratory staff, and clients to resolve billing discrepancies and account issues.
• Maintain accurate documentation related to billing corrections and reimbursement activities.
• Assist with monitoring billing workflows to ensure timely and accurate processing.

Client Relations and Customer Service

• Serve as a primary point of contact for external clients, physician offices, healthcare facilities, and business partners.
• Respond to client inquiries regarding laboratory services, billing concerns, and account-related matters.
• Foster positive working relationships with clients through professional communication and problem resolution.
• Coordinate client onboarding activities and support ongoing account management efforts.

Payroll and Administrative Support

• Enter, review, and maintain payroll-related information for laboratory personnel.
• Verify timekeeping records and assist with payroll documentation and submissions.
• Support employee scheduling, attendance tracking, and personnel record maintenance.
• Ensure payroll data is submitted accurately and within established deadlines.

Contract and Business Coordination

• Assist in the preparation, submission, tracking, and renewal of laboratory service contracts and agreements.
• Coordinate with internal departments, legal teams, and external organizations during the contract review process.
• Maintain contract files and ensure documentation is complete and up to date.
• Monitor contract deadlines and communicate renewal requirements as needed.

General Administrative Functions

• Maintain laboratory administrative records, reports, and databases.
• Prepare correspondence, presentations, spreadsheets, and other business documents.
• Support departmental projects, audits, and operational initiatives.
• Assist leadership with data collection, reporting, and process improvement activities.
• Ensure compliance with hospital policies, confidentiality standards, and applicable regulations.