Labeling & Nomenclature Coordinator

Chicago Botanic Garden; Glencoe (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

2026 A Guide to Your Benefits JP.pdf

Job summary

The Labeling Coordinator at the Chicago Botanic Garden supports Living Plant Documentation by maintaining display labels, updating nomenclature in BRAHMS, and ensuring accurate taxonomic information for staff and visitors.

This role involves collaborating with Horticulture, Development, Communications and senior management, training interns and volunteers, and presenting on labeling topics as needed.

Qualifications

• Associate degree in Horticulture or related field; an equivalent combination of education, training, and relevant experience will be considered.
• Minimum of one year of relevant experience in horticulture, plant collections, plant documentation, or a related field.
• Demonstrated analytical, organizational, and problem-solving skills, with excellent attention to details and the ability to maintain accurate records, prioritize work, and meet deadlines.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with staff across departments and manage competing priorities.
• Proficiency in Microsoft Office applications and ability to learn and utilize specialized databases and software.
• A valid driver's license with a good driving record.

Responsibilities

• Maintain the display labels and accession tags in the Garden including all public display areas and natural areas, as well as plant breeding and ornamental plant evaluation trial plantings.
• Assist the Plant Recorder with verifying and updating nomenclature records in the collections database, BRAHMS, to ensure the Garden is adhering to the most recent taxonomic treatments, and update display labels and accession tags accordingly.
• Update plant records in BRAHMS to fulfill label requirements and requests as needed.
• Assist the Living Plant Documentation, Curatorial, and Horticulture teams with collections inventories.
• Collaborate with other departments and develop labeling techniques to address the needs of special projects or events.
• Communicate with vendors about label needs, purchase supplies, and coordinate with the Plant Documentation Manager on the labeling budget.
• Orient new staff to Plant Documentation activities and processes, including providing training in labeling techniques and equipment.
• Assist with the training and management of interns, seasonal employees, and volunteers.
• Present on matters relating to job purview to internal and external audiences.
• Other duties as assigned.

Skills

Analytical thinking

Organizational skills

Detail-oriented

Communication

Team collaboration

Microsoft Office

Driver's license

Education

Associate degree in Horticulture or related field

Tools

BRAHMS

Adobe InDesign

Database software

Job description

The Labeling Coordinator at the Chicago Botanic Garden supports Living Plant Documentation by maintaining display labels, updating nomenclature in BRAHMS, and ensuring accurate taxonomic information for staff and visitors.

This role involves collaborating with Horticulture, Development, Communications and senior management, training interns and volunteers, and presenting on labeling topics as needed.